07-19-2022 Work Session Agenda Packet
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, July 19, 2022 – 2:30 PM
Board Meeting Room
39 Bank Street, SE,
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (4:30 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings are now being
recorded and can be viewed on the same YouTube location as the Board of Supervisor’s
Business Meetings. Please remember that the Board’s Work Session is designed for
internal Board and County Staff communication, discussion, and work. It is not a
question and answer session with the audience. Accordingly, during the Work Session,
no questions or comments from the audience will be entertained. Respectfully, any
outbursts or disorderly conduct from the audience will not be tolerated and may result in
the offending person’s removal from the Work Session. As a reminder, all County
citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted
to make comments under the Hearing of the Citizens’ Section of tonight’s Business
Meeting.
5. PRESENTATIONS
a. Zoning Ordinance Mass Revision (Staff Contact: Emily S. Ragsdale); (Presenter:
Berkley Group); (45 minutes)
6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Victim Witness Additional Funding Request (Contact: Bryan Haskins); (15 minutes)
b. Fiscal Year-end Review (Staff Contact: Kimberly G. Van Der Hyde); (15 minutes)
c. Insurance Premiums (Staff Contact: Kimberly G. Van Der Hyde); (15 minutes)
d. EMS Certification Testing (Staff Contacts: Chris Key/Kasey Seay); (15 minutes)
Work Session - July 19, 2022
e. Solid Waste Construction Update (Staff Contact: Chris Adcock); (15 minutes)
7. BUSINESS MEETING DISCUSSION ITEMS
8. CLOSED SESSION
a. Consultation with legal counsel employed or retained by a public body regarding
specific legal matters requiring the provision of legal advice by such counsel. (Staff
Contact: J. Vaden Hunt, Esq.)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matters: Jail; 2022 VATI Agreement Amendment
Purpose: Legal Consultation/Legal Advice Regarding the
Same
9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification (Staff Contact: Kaylyn M. McCluster)
10. ADJOURNMENT
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Zoning Ordinance Mass Revision (Staff Contact: Emily S. Ragsdale);
(Presenter: Berkley Group); (45 minutes)
Staff Contact(s): Emily S. Ragsdale
Agenda Date: July 19, 2022 Item Number: 5.a
Attachment(s): Berkley Group Presentation
Reviewed By:
Representatives from the Berkley Group will facilitate discussion and feedback from the
Planning Commission and the Board regarding the upcoming mass revisions of the County’s
Zoning Ordinance.
5.a
Packet Pg. 3
Pittsylvania County Zoning Ordinance Update
Joint Board of Supervisors and Planning Commission Kickoff
Agenda
Page 1 of 2
Project Overview
Pittsylvania County has enlisted the support of the Berkley Group to update, modernize, and restructure the Zoning
Ordinance. The revised zoning ordinance will:
- Provide streamlined and user-friendly regulations;
- Incorporate best planning practices and current state code requirements;
- Address the goals and strategies identified in the Comprehensive Plan; and
- Consider citizen needs and issues identified through the public engagement process.
This process will be guided by Pittsylvania County staff, the Board of Supervisors, and the Planning Commission and will
also include opportunities for input from stakeholders and citizens. Today’s meeting will introduce the project and collect
feedback and preliminary direction on key issues, concerns, and areas of focus. Time will also be provided for review of
the draft stakeholder questions, draft public workshop questions, and draft public survey.
Agenda
1. Berkley Group Presentation:
a. Project Overview & Schedule
b. Project Intent
c. Ordinance Purpose and Content
d. Preliminary Observations
e. Public Engagement Plan
f. Next Steps
g. Discussion
2. Discussion
a. Considering the noted Comprehensive Plan goals and other identified issues, what do you see as the
key priorities for the zoning ordinance?
b. Are there any other issues that are important to the community that were not already noted today?
c. In reviewing Attachment A, do you have any modifications to the public survey questions?
d. In reviewing Attachment B, do you have any modifications to the public workshop questions?
e. In reviewing Attachment C, do you have any modifications to the stakeholder questions?
f. Pittsylvania County staff is finalizing an invitation list for the stakeholder listening sessions; are there
specific members of the community that you would like to ensure are invited?
5.a.a
Packet Pg. 4 Attachment: Berkley Group Presentation (3285 : Zoning Ordinance Mass Revision (Staff Contact: Emily S. Ragsdale); (Presenter: Berkley
Pittsylvania County Zoning Ordinance Update
Joint Board of Supervisors and Planning Commission Kickoff
Agenda
Page 2 of 2
Schedule & Next Steps
The project schedule below indicates major tasks and the target month of completion.
5.a.a
Packet Pg. 5 Attachment: Berkley Group Presentation (3285 : Zoning Ordinance Mass Revision (Staff Contact: Emily
Attachment A
Pittsylvania County Zoning Ordinance Update
Public Survey
Page 1 of 6
Pittsylvania County Zoning
Ordinance Update
Public Survey
Introduction
Pittsylvania County is updating its Zoning Ordinance – the primary document that regulates land use and development
within County limits. The County’s goal is to develop a user-friendly ordinance, encourage quality development, and provide
ample opportunities for housing diversity and business development. This survey will assist the Planning Commission and
the Board of Supervisors in understanding your opinions about development within Pittsylvania County.
Survey Information
• Survey period: Monday, August 1, 2022 – Friday, September 2, 2022
• Return surveys to: 53 Main Street, Chatham, VA, 24531
• Staff contact: Emily Ragsdale, Director of Community Development | Emily.Ragsdale@pittgov.org | 434.432.7750
Survey Questions
1) General: Which of the following best describes your association with Pittsylvania County? (Select all that apply):
□ I live within County
limits.
□ I work within County
limits.
□ I own a business within
County limits.
□ I am a property owner
within County limits.
□ I am a developer/builder.
□ Other. Please Specify:
________________________
________________________
________________________
2) General: Which of the following best describes your experience with the Pittsylvania County Zoning Ordinance? (Choose one):
□ The Zoning Ordinance is
easy to understand and
navigate.
□ Average – I can find what
I need after reviewing
carefully.
□ I find it difficult to
understand and need
help finding what I need.
□ I have never used the
Zoning Ordinance.
5.a.a
Packet Pg. 6 Attachment: Berkley Group Presentation (3285 : Zoning Ordinance Mass Revision (Staff Contact: Emily S. Ragsdale); (Presenter: Berkley
Attachment A
Pittsylvania County Zoning Ordinance Update
Public Survey
Page 2 of 6
3) General: What are your top three zoning and land use priorities for Pittsylvania County? (Choose up to three):
□ Improving community
appearance
□ Encouraging industrial
growth
□ Encouraging new
commercial businesses
(retail, restaurants, etc.)
□ Encouraging new
housing development
□ Preserving historic areas
□ Conserving sensitive
environmental areas
□ Protecting existing
residential areas from
other uses
□ Preserving agriculture &
rural character
□ Other. Please Specify:
____________________
____________________
____________________
4) General: Regarding economic development, which of the following do you think best describes Pittsylvania County's development
regulations? (Choose one):
□ Not business friendly □ Appropriately balanced
for business
development
□ Too business friendly □ Not sure / no opinion
5) District Standards: The current minimum lot size in the County’s agricultural zoning district (A-1) is 20,000 square feet, or 0.46
acres. Should this minimum lot size increase, decrease, or stay the same? (Choose one):
□ The minimum lot size
should increase – this is
too small for agricultural
activity.
□ The minimum lot size
should decrease – this is
too big.
□ The minimum lot size
should stay the same –
this seems to be working
well.
□ Not sure / no opinion
6) District Standards: Which of the following options would you support to maintain the character of rural and agricultural areas within
Pittsylvania County? (Select all that apply):
□ Allow cluster residential development on smaller
lots to increase permanent protection of open
space
□ Offer tax incentives to promote agriculture
□ Establish conservation easements
□ Voluntary farm preservation districts
□ Limit the number of divisions on large
agricultural lots
□ No changes necessary
□ Not sure / no opinion
5.a.a
Packet Pg. 7 Attachment: Berkley Group Presentation (3285 : Zoning Ordinance Mass Revision (Staff Contact: Emily S. Ragsdale); (Presenter: Berkley
Attachment A
Pittsylvania County Zoning Ordinance Update
Public Survey
Page 3 of 6
7) Land Use: Would you encourage or discourage the following residential land uses in Pittsylvania County? Please explain any specific
concerns in the comment section. (Check one for each):
Land Use / Types of Development Encourage Allow with
Restrictions Discourage No Opinion
Single family houses
Townhouses / duplexes
Apartments / multi-family housing units
Mixed use development with different housing types and uses
Mixed use buildings with both apartments and office/commercial
Attached accessory dwelling units (i.e., basement apartment, in-
law suites)
Detached accessory dwelling units (i.e., a small apartment
located in a separate outbuilding or garage)
Manufactured homes
Tiny homes
Comments:___________________________________________________________________________________________________
____________________________________________________________________________________________________________
8) Land Use: Would you encourage or discourage the following non-residential land uses in Pittsylvania County? Please explain any
specific concerns in the comment section. (Check one for each):
Land Use / Types of Development Encourage Allow with
Restrictions Discourage No Opinion
Agritourism (i.e., farm stands, corn mazes, etc.)
Commercial development – large/box store (i.e., Target)
Commercial development – small (i.e., bank, local restaurant, fitness
studio)
Event venues in agricultural/open space areas
Home occupations with onsite customers/employees (i.e., at-home hair
salon or beauty parlor)
Home occupations without onsite customers/employees
Hotels
Industrial development
Mini storage / self-storage facilities
Offices
Outdoor recreation / tourism (i.e., park, campground, biking trails)
Short-term rentals (i.e., Airbnb)
Wineries, breweries, and distilleries
Comments:___________________________________________________________________________________________________
____________________________________________________________________________________________________________
5.a.a
Packet Pg. 8 Attachment: Berkley Group Presentation (3285 : Zoning Ordinance Mass Revision (Staff Contact: Emily S. Ragsdale); (Presenter: Berkley
Attachment A
Pittsylvania County Zoning Ordinance Update
Public Survey
Page 4 of 6
9) Community Character: Below are four images of different parking lots. Rank the below images from least appropriate for
Pittsylvania County to most appropriate for Pittsylvania County: (Select one ranking for each image):
Parking Lot 1 (least
appropriate)
2 3 4 (most
appropriate)
Parking Lot A
Parking Lot B
Parking Lot C
Parking Lot D
10) Community Character: Please explain why you ranked the parking lot images in the way you did.
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
5.a.a
Packet Pg. 9 Attachment: Berkley Group Presentation (3285 : Zoning Ordinance Mass Revision (Staff Contact: Emily S. Ragsdale); (Presenter: Berkley
Attachment A
Pittsylvania County Zoning Ordinance Update
Public Survey
Page 5 of 6
11) Community Character: Select the image from each pairing that looks the most appealing to you: (Select one image for each pairing):
PAIR #1
PAIR #2
PAIR #3
12) Community Character: Please explain what appeals to you about the images you selected.
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
5.a.a
Packet Pg. 10 Attachment: Berkley Group Presentation (3285 : Zoning Ordinance Mass Revision (Staff Contact: Emily S. Ragsdale); (Presenter: Berkley
Attachment A
Pittsylvania County Zoning Ordinance Update
Public Survey
Page 6 of 6
13) Community Character: Would you agree or disagree with the following design statements? (Check one for each):
Design Standard Agree Disagree No Opinion
Landscaping should be required as a buffer between business/industrial development and
agricultural or residential property.
Tree cover should be required for business and industrial developments to preserve
character and protect environmental resources.
Tree cover should be required for residential developments to preserve character and
protect environmental resources.
Dumpsters, loading areas, and electrical/mechanical equipment should be screened from off-
site views.
Fence height should be limited in business and residential zoned districts.
Lighting height should be limited in business and industrial zoned districts to prevent light
pollution and preserve dark skies.
14) Are there any other topics that have not been addressed that you would like to identify, or do you have any general comments or
suggestions? If yes, please identify in the comments.
□ No
□ Yes:____________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
15) If you are a resident of Pittsylvania County, how long have you lived in the County? (Choose one):
□ Under 5 years
□ 5 to 9 years
□ 10 to 19 years
□ 20 to 29 years
□ 30 or more years
□ I do not live in
Pittsylvania County
16) Please provide your name and email address to stay up to date on the Zoning Ordinance updates.
______________________________________________________________________________________
5.a.a
Packet Pg. 11 Attachment: Berkley Group Presentation (3285 : Zoning Ordinance Mass Revision (Staff Contact: Emily S. Ragsdale); (Presenter: Berkley
Attachment B
Pittsylvania County Zoning Ordinance Update
Public Workshop Questions
Page 1 of 4
Pittsylvania County Zoning Ordinance Update
Public Workshop
DATE: Thursday, August 18, 2022
LOCATION: Pittsylvania County Community Center
115 S. Main Street, Chatham, VA 24531
TIME: 6:00 – 8:00 PM
________________________________________________________________
Small Group Exercise
(60 minutes for group exercise & 20 minutes for sharing)
Directions: Appoint a group recorder to record comments and report back to the full group at the end of
the time period.
1. Priorities: Identify the primary priorities and/or issues of concern regarding zoning and land use
for the community (list 3-5 items in order of importance).
Conversation Starter – What issues are most important for the ordinance update to address? What
aspects of the existing land use regulations limit progress or need to be improved?
•
•
•
•
•
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
5.a.a
Packet Pg. 12 Attachment: Berkley Group Presentation (3285 : Zoning Ordinance Mass Revision (Staff Contact: Emily S. Ragsdale); (Presenter: Berkley
Attachment B
Pittsylvania County Zoning Ordinance Update
Public Workshop Questions
Page 2 of 4
2. General: Consider the following areas of Pittsylvania County. Are you satisfied with the quality of
development in these areas? Use the blank spaces in the table below to explain why or why not.
Conversation Starter – What do you like about the current development that you see in your
community? What could be improved?
Area Satisfied
(Y/N) Ideas/Priorities/Concerns
Agricultural / Open space
Residential neighborhoods
Commercial areas
Industrial areas
Major streets / thoroughfares:
(Route 29)
Major streets / thoroughfares:
(Route 58)
Smith Mountain Lake /
Leesville Lake area
Other:
Note any Additional Comments:
______________________________________________________________________________
______________________________________________________________________________
5.a.a
Packet Pg. 13 Attachment: Berkley Group Presentation (3285 : Zoning Ordinance Mass Revision (Staff Contact: Emily S. Ragsdale); (Presenter: Berkley
Attachment B
Pittsylvania County Zoning Ordinance Update
Public Workshop Questions
Page 3 of 4
3. Land Use: Review the list of potential land uses (below) that have been identified as topics of focus
for ordinance revisions. Please share your thoughts and considerations for these land uses in the
space provided.
Conversation Starter – Would you encourage or discourage this land use? Where might the use be
appropriate? What, if any, restrictions would be needed/supported for this use?
Land Use Focus Comments and Considerations
Housing – duplexes and townhouses
Housing – apartments
Home businesses
(with or without customers / employees)
Short-term rentals (e.g., Airbnb, VRBO)
Food trucks and mobile restaurants
Breweries, distilleries, and tasting rooms
Event venues
Animal keeping (e.g., residential farming,
farming, intensive farming)
Agritourism (e.g., pick-your-own, pumpkin
patches, farm tours and classes, etc.)
Industrial uses (e.g., manufacturing,
processing, distribution centers)
Mini-storage and self-storage facilities
Other:
Note any Additional Comments:
______________________________________________________________________________
______________________________________________________________________________
5.a.a
Packet Pg. 14 Attachment: Berkley Group Presentation (3285 : Zoning Ordinance Mass Revision (Staff Contact: Emily S. Ragsdale); (Presenter: Berkley
Attachment B
Pittsylvania County Zoning Ordinance Update
Public Workshop Questions
Page 4 of 4
4. Community Character & Design: Review the list of design elements that affect the character /
visual appeal / impact of land use on the community. Consider how each design element would
apply in Pittsylvania County and provide any comments you have related to the topic.
Conversation Starter – What design elements are needed to create and maintain an inviting
community? Should certain design elements be required in some areas of the community but not
others (e.g., along commercial corridors only)?
Character/Design Element Comments and Considerations
Building height
Signs (number, size, and type)
Landscaping along roadways
Screening and landscaping between land
uses (e.g., commercial next to residential).
Screening for dumpsters, loading areas,
electrical, and mechanical equipment
Parking lot landscaping to provide shade
and reduce stormwater runoff
Fence style and height
Lighting height and style to prevent light
trespass and preserve dark skies
Other:
Note any Additional Comments:
______________________________________________________________________________
______________________________________________________________________________
5.a.a
Packet Pg. 15 Attachment: Berkley Group Presentation (3285 : Zoning Ordinance Mass Revision (Staff Contact: Emily S. Ragsdale); (Presenter: Berkley
Attachment C
Pittsylvania County Zoning Ordinance Update
Stakeholder Interview Questions
Page 1 of 2
Pittsylvania County Zoning Ordinance Update
Stakeholder Interviews
DATE: Thursday, August 18, 2022
LOCATION: Pittsylvania County Community Center
115 S. Main Street, Chatham, VA 24531
TIME: 10:00 AM – 3:00 PM
________________________________________________________________
Overview
Stakeholder meetings are a form of public engagement designed to gain input from agencies, organizations, and
businesses that have an interest in and experience with development and land use tools. The representatives
interviewed in the stakeholder meetings can also participate in the public input process as individual citizens, but
the purpose of these interviews is to gain an in-depth perspective about how County policy specifically affects their
organizations or businesses, and what changes they would recommend.
The Berkley Group will provide questions and facilitate discussion with stakeholders. The stakeholder sessions will
be one-hour meetings throughout the day (a separate time for each group) and will be grouped logically to promote
productive conversation. The recommended groups are: (1) business owners and EDA representatives; (2) bankers,
real estate agents, and attorneys; (3) historic representatives, agriculture and farming representatives, and other
special interest groups; and (4) surveyors, contractors, architects, etc.
Questions
General
1. What is your experience with the Pittsylvania County Zoning Ordinance?
2. Do you find the County’s zoning ordinance easy to use and interpret?
a. If not, what sections do you think could be clarified and made more user friendly?
3. Are you generally satisfied with the quality, form, and character of development in the County?
4. What do you like most about the zoning ordinance– are there any processes or requirements that you
would absolutely want to remain as-is?
Development Review Process
1. What is your experience with the development review process – what processes have you undergone?
(Subdivision, special use permit, site plans, etc.)
2. Did you find elements of the development review process to be burdensome? Easy and efficient?
3. Are there any process improvements that, in your opinion, would boost commercial development?
4. Are there any processes that would benefit from administrative review, rather than review from Planning
Commission and Board?
5.a.a
Packet Pg. 16 Attachment: Berkley Group Presentation (3285 : Zoning Ordinance Mass Revision (Staff Contact: Emily S. Ragsdale); (Presenter: Berkley
Attachment C
Pittsylvania County Zoning Ordinance Update
Stakeholder Interview Questions
Page 2 of 2
Uses and Districts
1. Are there any specific uses that are not included in the zoning ordinance, that you feel should be
included? These can be uses that are:
a. Growing in popularity within the County
b. Allowed in neighboring localities and would be a good fit for the County
2. Specific uses may be discussed depending on the stakeholder groups, such as:
a. Types and location of housing (i.e. duplexes, apartments)
b. Agricultural uses
c. Agritourism
d. Breweries, distilleries, and tasting rooms
e. Mobile restaurant / food truck
f. Gun ranges / shooting ranges
g. Home occupations
h. Short-term rentals (e.g., Airbnb)
i. Event venues
j. Temporary events and uses
k. Other industrial/commercial uses
l. Telecommunications facilities
m. Mini storage / self-storage facilities
3. Are there any uses that are not allowed in certain district(s), but should be?
4. Are there any uses that are allowed in certain districts, but shouldn’t be – or should have more regulation
(e.g., conditional/special use permit or performance standards)?
5. What types of businesses would you find appropriate in Agriculture and Residential districts / areas?
6. What has been your experience with setbacks, height requirements, and lot requirements?
a. Do the requirements adequately meet the community needs?
b. Do you find any of the current requirements burdensome?
c. Are there suggested changes?
Design Standards
1. Are the community design elements such as lighting, landscaping, screening, and signage appropriate for
the development and character of the County?
2. In what ways could these be improved (e.g., parking lot landscaping, height limits for lighting and other
dark sky measures)?
Closing
1. What are your top priorities for improvement in the County’s development ordinances?
5.a.a
Packet Pg. 17 Attachment: Berkley Group Presentation (3285 : Zoning Ordinance Mass Revision (Staff Contact: Emily S. Ragsdale); (Presenter: Berkley
PITTSYLVANIA COUNTY
ZONING ORDINANCE UPDATE
Pittsylvania County is updating its Zoning Ordinance, which helps define how the
County’s land is used and developed. Zoning plays a role in what your community looks
like, where businesses locate, and how natural features are protected. Public input
helps ensure the ordinance revisions address resident concerns and expectations.
The County is at the beginning stages of updating the Zoning Ordinance and wants
to hear from YOU! What are your priorities for making Pittsylvania County a great place
to live? What ideas do you have for future growth and development in the County?
How can current development processes be improved? Your input is essential to the
revision process! See below to learn how you can participate:
ATTEND A
WORKSHOP TAKE THE SURVEY SHARE WITH STAFF
Thursday, August 18
6:00 - 8:00 PM
Pittsylvania County
Community Center
115 S Main Street
Chatham, VA 24531
Emily Ragsdale
Director of Community
Development
Emily.Ragsdale@pittgov.org
(P) 434.432.7750
August 1 - September 2
https://www.surveymonkey.com/r/
PittsylvaniaPublicSurvey
Paper surveys available in the
Community Development
offices!
5.a.a
Packet Pg. 18 Attachment: Berkley Group Presentation (3285 : Zoning Ordinance Mass Revision (Staff Contact: Emily S. Ragsdale); (Presenter: Berkley
Pittsylvania County is updating its Zoning Ordinance, which helps define how the
County’s land is used and developed. Zoning plays a role in what your community looks
like, where businesses locate, and how natural features are protected. Public input
helps ensure the ordinance revisions address resident concerns and expectations.
The County is at the beginning stages of updating the Zoning Ordinance and wants to
hear from YOU - your input is essential to the revision process!
Please join us at the Public Workshop!
PITTSYLVANIA COUNTY
ZONING ORDINANCE UPDATE
PUBLIC WORKSHOP
Pittsylvania County Community Center
115 S Main Street
Chatham, VA 24531
Emily Ragsdale, Director of
Community Development
Emily.Ragsdale@pittgov.org
(P) 434.432.7750
Thursday, August 18
6:00 - 8:00 PM
QUESTIONS?
5.a.a
Packet Pg. 19 Attachment: Berkley Group Presentation (3285 : Zoning Ordinance Mass Revision (Staff Contact: Emily S. Ragsdale); (Presenter: Berkley
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Victim Witness Additional Funding Request (Contact: Bryan Haskins);
(15 minutes)
Staff Contact(s): Bryan Haskins
Agenda Date: July 19, 2022 Item Number: 6.a
Attachment(s):
Reviewed By:
Commonwealth’s Attorney, Bryan Haskins, will brief the Board on additional funding for his
victim witness position.
6.a
Packet Pg. 20
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Fiscal Year-end Review (Staff Contact: Kimberly G. Van Der Hyde); (15
minutes)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: July 19, 2022 Item Number: 6.b
Attachment(s):
Reviewed By:
Kimberly G. Van Der Hyde, Finance Director, will present the Board a County Fiscal Year-end
Review. Related documentation will be distributed to the Board at the Work Session.
6.b
Packet Pg. 21
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Insurance Premiums (Staff Contact: Kimberly G. Van Der Hyde); (15
minutes)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: July 19, 2022 Item Number: 6.c
Attachment(s): Anthem Rates 10.01.2022-BOS
Dental Rates 10.01.2022-BOS
Reviewed By:
SUMMARY:
The Health Insurance Committee (“Committee”), which includes members from the School
Board and the County, recently met concerning insurance recommendations for the upcoming
plan year. The County has been very fortunate in the last few years to experience little to no
increase in insurance premiums. However, this year all parties are faced with an increase in
health insurance premiums and a decrease in dental insurance premiums.
Anthem’s renewal rates for the upcoming plan year increased, and as such, the Committee was
required to increase rates to health insurance premiums that would adequately fund expected
health insurance premiums and claims. The average increase to these rates, which includes both
the employee and employer portions of the rate, equates to just under 10%, ranging from six
percent 6% to 13%. For the Board’s review and consideration, attached are a copy of the new
health insurance rates.
Dental renewal rates for the upcoming plan year experienced minor increases in the basic
coverage premiums while the dental renewal rates for comprehensive coverage premiums
experienced decreases. The Committee agreed to change the employee’s cost share of these
premiums. For the Board’s review and consideration, attached are a copy of the new dental
rates.
FINANCIAL IMPACT AND FUNDING SOURCE:
The change to the health insurance rate structure will require an additional $170,000 to cover the
change in the employer share of this premium provided from the General Fund to the Employee
Health Fund, and to also continue to provide an annual contribution of $800 per employee to
their Health Savings Account (“HSA”) if they participate in the High Deductible Plan.
Currently, there is a total of $100,000 in the FY23 County Budget to cover a portion of these
increases. A request will also need to be made to carryover the unused health insurance amount
of $100,000 from FY22 to cover the difference. Carryovers will be brought back to the Board in
6.c
Packet Pg. 22
September.
The increase in these rates will also require a change to the amount that is being used from the
Employee Health Fund to cover insurance premiums. That amount currently stands at $17.50
per month/per employee/per contract but will need to be increased to $34.17 per month for the
upcoming year. The Employee Health Fund currently has a balance of $5.4 million. The
Committee believes the Employee Health Fund has adequate funds to cover this increase.
There is no financial impact to the County regarding the dental insurance premium changes.
RECOMMENDATION:
County Staff recommends the Board approve the changes to both the health and dental insurance
premiums, and to approve the continuance of providing $800 to each employee’s HSA account
who participates in the High Deductible Plan. Additionally, County staff recommends that the
Employee Health Fund absorb a total of $34.17 per month/per employee/per contract.
MOTION:
“I make a Motion to approve the health and dental insurance premium rate changes, and to
approve the continuance of providing $800 to each employee’s HSA account who participates in
the High Deductible Plan. Additionally, I further move that the Employee Health Fund absorb a
total of $34.17 per month/per employee/per contract.”
6.c
Packet Pg. 23
NEW NEW
TYPE OF COVERAGE MONTHLY PREMIUM MONTHLY INCREASE MONTHLY INCREASE
KeyCare 30
$30 Copay/$1000 Deductible
Employee Only 731.59 660.55 41.07 71.04 35.52
Employee and One Child 1,140.42 708.52 69.76 431.90 56.34
Employee and Spouse 1,657.23 707.93 64.90 949.30 123.82
Employee and Family 2,258.87 734.09 86.12 1,524.78 175.42
HDHP w/Health Savings Account
$3,000/100%
Employee Only 603.34 590.04 34.76 13.30 -
Employee and One Child 943.69 681.09 62.21 262.60 -
Employee and Spouse 1,373.96 683.24 96.94 690.72 -
Employee and Family 1,874.82 704.00 137.33 1,170.82 -
Proposed Change:
The Board of Supervisors to pay a total of $34.17/month/per employee from the Employee Health
Fund and to continue to pay the employer contribuation of $800 per covered employee participating
in the Lumenos Health Savings Account.
ANTHEM BLUE CROSS BLUE SHIELD
OCTOBER 1, 2022 (PAYROLL DEDUCTION BEGINS IN SEPTEMBER)
PREMIUMS
EMPLOYEE COST
The County pays up to $734.09 per month for employees depending on plan type choosen.
COUNTY SHARE
6.c.a
Packet Pg. 24 Attachment: Anthem Rates 10.01.2022-BOS (3282 : Insurance Premiums (Staff Contact: Kimberly G. Van Der Hyde))
6.c.a
Packet Pg. 25 Attachment: Anthem Rates 10.01.2022-BOS (3282 : Insurance Premiums (Staff Contact: Kimberly G. Van Der Hyde))
EMPLOYEE COST
NEW
TYPE OF COVERAGE MONTHLY PREMIUM COUNTY CONTRIBUTION MONTHLY*DECREASE
Employee 22.63 12.00 10.64 0.10
Employee/Spouse 44.45 12.00 32.46 0.20
Employee/One Child 37.57 12.00 25.58 0.16
Family 74.38 12.00 62.38 0.30
EMPLOYEE COST
NEW
TYPE OF COVERAGE MONTHLY PREMIUM COUNTY CONTRIBUTION MONTHLY*DECREASE
Employee 26.62 12.00 14.62 (11.94)
Employee/Spouse 55.18 12.00 43.18 (21.78)
Employee/One Child 44.91 12.00 32.92 (20.14)
Family 77.06 12.00 65.06 (34.58)
*Amounts adjusted for cents
DELTA DENTAL PLAN OF VIRGINIA
DENTAL INSURANCE - EFFECTIVE OCTOBER 1, 2022
BASIC PLAN
COMPREHENSIVE PLAN
6.c.b
Packet Pg. 26 Attachment: Dental Rates 10.01.2022-BOS (3282 : Insurance Premiums (Staff Contact: Kimberly G. Van Der Hyde))
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: EMS Certification Testing (Staff Contacts: Chris Key/Kasey Seay); (15
minutes)
Staff Contact(s): Chris Key/Kasey Seay
Agenda Date: July 19, 2022 Item Number: 6.d
Attachment(s):
Reviewed By:
Chris Key, Public Safety Director, and Kasey Seay, Public Safety Division Chief, will discuss
with the Board various issues related to EMS certification testing.
6.d
Packet Pg. 27
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Solid Waste Construction Update (Staff Contact: Chris Adcock); (15
minutes)
Staff Contact(s): Chris Adcock
Agenda Date: July 19, 2022 Item Number: 6.e
Attachment(s): Solid Waste Sites Update
Reviewed By:
Chris Adcock, Public Works Director, will update the Board on the status of construction of
County Convenience Sites. The Level Run and Climax Road Solid Waste Convenience Sites are
95% complete, except for the delivery and installation of the waster compactors. County Public
Works received a delivery and installation date for these items for the week of July 25, 2022. In
early June, Blair Construction began construction on the Meadow Ridge Court site. For the
Board’s review, a presentation with site photos is attached.
6.e
Packet Pg. 28
Solid Waste Convenience Sites
Construction Updates
July 19, 2022
6.e.a
Packet Pg. 29 Attachment: Solid Waste Sites Update (3274 : Solid Waste Construction Update (Staff
Level Run Site
7550 Level Run Road, Long Island
Construction Contract: $375,694
6.e.a
Packet Pg. 30 Attachment: Solid Waste Sites Update (3274 : Solid Waste Construction Update (Staff
Level Run –Entrance Into Site
6.e.a
Packet Pg. 31 Attachment: Solid Waste Sites Update (3274 : Solid Waste Construction Update (Staff
Level Run
Showing compactor pad in middle of site.
Compactor installation scheduled for 7/28
6.e.a
Packet Pg. 32 Attachment: Solid Waste Sites Update (3274 : Solid Waste Construction Update (Staff
Level Run
Showing compactor pad in middle of site.
Recycling and bulk debris container pads beyond.
6.e.a
Packet Pg. 33 Attachment: Solid Waste Sites Update (3274 : Solid Waste Construction Update (Staff
Climax Site
8004 Climax Road, Gretna
Compactor installation scheduled for 7/26
Construction Contract: $513,879
6.e.a
Packet Pg. 34 Attachment: Solid Waste Sites Update (3274 : Solid Waste Construction Update (Staff
Climax Site
Attendant control building in the foreground
Recycling container pads beyond
6.e.a
Packet Pg. 35 Attachment: Solid Waste Sites Update (3274 : Solid Waste Construction Update (Staff
Climax Site
Walls and pads for bulk debris containers
6.e.a
Packet Pg. 36 Attachment: Solid Waste Sites Update (3274 : Solid Waste Construction Update (Staff
Meadow Ridge Ct. Site
211 Meadow Ridge Court, Gretna, VA
Grading began in early June
Completion is expected in early Spring of 2023
6.e.a
Packet Pg. 37 Attachment: Solid Waste Sites Update (3274 : Solid Waste Construction Update (Staff
Current Sites In The Design Phase For Improvements
1.Mount Hermon (3575 Franklin Turnpike, Danville)
2.Berry Hill (110 Target Drive, Danville)
3.Motley (1130 Highwayview Road, Hurt)
6.e.a
Packet Pg. 38 Attachment: Solid Waste Sites Update (3274 : Solid Waste Construction Update (Staff
Mount Hermon
Draft Expansion
-Adds space for two new
compactors and two
recycling or roll-off boxes.
-Budget construction
estimate is expected next
week.
6.e.a
Packet Pg. 39 Attachment: Solid Waste Sites Update (3274 : Solid Waste Construction Update (Staff
Motley Site
*Currently awaiting completion of survey
Considerations for revised site:
1.Better Incorporation of Recycling Containers
2.Improved Traffic Flow / Increased Capacity
3.Improving Existing Retaining Walls
4.Enhancing Access to Site Facilities
5.Facilitate Increased Use of Compactors (vs. Open-tops)
for disposal of household waste.
6.e.a
Packet Pg. 40 Attachment: Solid Waste Sites Update (3274 : Solid Waste Construction Update (Staff
Berry Hill Site
*Currently awaiting completion
of survey
6.e.a
Packet Pg. 41 Attachment: Solid Waste Sites Update (3274 : Solid Waste Construction Update (Staff
Considerations for revised site:
1.Better incorporation of waste & recycling containers
2.Improved traffic flow and capacity, including expansion of the paved
area in the portion shown above outlined in red.
3.Enhancing safety aspects of site facilities.
4.Facilitate increased use of compactor for household waste disposal in
order to increase collections efficiency.
Berry Hill Site
6.e.a
Packet Pg. 42 Attachment: Solid Waste Sites Update (3274 : Solid Waste Construction Update (Staff
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Consultation with legal counsel employed or retained by a public body
regarding specific legal matters requiring the provision of legal advice by
such counsel. (Staff Contact: J. Vaden Hunt, Esq.)
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: July 19, 2022 Item Number: 8.a
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matters: Jail; 2022 VATI Agreement Amendment
Purpose: Legal Consultation/Legal Advice Regarding the Same
8.a
Packet Pg. 43
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Closed Session Certification (Staff Contact: Kaylyn M. McCluster)
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: July 19, 2022 Item Number: 9.a
Attachment(s):
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”)
Work Session on July 19, 2022, the Board hereby certifies by a recorded vote that to the best of
each Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the
Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Meeting. If any Board Member believes that there was a departure from the requirements of the
Act, he shall so state prior to the vote indicating the substance of the departure. The Statement
shall be recorded in the Board's Minutes.
Vote
Timothy W. Chesher Yes/No
Darrell W. Dalton Yes/No
Timothy W. Dudley Yes/No
Ronald S. Scearce Yes/No
Robert (“Bob”) W. Warren Yes/No
Jessie L. Barksdale Yes/No
William V. (“Vic”) Ingram Yes/No
9.a
Packet Pg. 44