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06-21-2022 Work Session - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS WORK SESSION June 21, 2022 VIRGINIA: The Pittsylvania County Board of Supervisors’ Work Session was held on June 21, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (4:30 PM) Ingram called the Meeting to Order at 4:30 PM. ROLL CALL The following members were present: Attendee Name Title Status Arrived William V. ("Vic") Ingram Chairman - Tunstall District Present 4:11 PM Jessie L. Barksdale Vice Chairman - Banister District Present 4:05 PM Tim Chesher Supervisor - Dan River District Absent 5:00 PM Darrell Dalton Supervisor - Callands-Gretna District Present 4:04 PM Timothy W. Dudley Supervisor - Staunton River District Present 4:13 PM Ronald S. Scearce Supervisor - Westover District Present 4:06 PM Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 4:07 PM AGENDA ITEMS TO BE ADDED None. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Ingram, Barksdale, Dalton, Dudley, Scearce, Warren ABSENT: Chesher PRESENTATIONS None. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Finance Committee Recommendations (Staff Contact: Kimberly G. Van Der Hyde); (5 minutes) Van Der Hyde presented the Finance Committee recommendations to the Board as follows: • Approval of COLA in the amount of 5% for all County employees on the County’s Pay Plan, effective August 1, 2022. • Public Hearing authorization for the July Meeting to increase the EMS billing rates. Board of Supervisors May 17, 2022 Work Session • Approval of $100,000 commitment to secure DRF Grant for the Gretna Landscaping Project, with the funding source to be secured in the FY23 Budget. • Approval of transfer in the amount of $24,000 from the Fire and Rescue VRS line item to cover Fire and Rescue Agency fuel overruns for FY22. • Approval of transfer of $24,000 from the FY23 Budget to fund the funding matrix based on call volume. Motion to approve the above items as a block vote at the Business Meeting. RESULT: APPROVED [UNANIMOUS] MOVER: Dalton SECONDER: Warren AYES: Ingram, Barksdale, Dalton, Dudley, Scearce, Warren ABSENT: Chesher BUSINESS MEETING DISCUSSION ITEMS None. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 4:45 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Dudley SECONDER: Dalton AYES: Ingram, Barksdale, Dalton, Dudley, Scearce, Warren ABSENT: Chesher a. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (Staff Contact: Clarence C. Monday) (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matter: Property Disposition Purpose: Potential Disposition of Publicly Owned Property to Gospel Tabernacle Outreach Center b. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt, Esq.) (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matters: Jail Land Acquisition/Procurement; National Search for County Administrator Contract/Procurement Purpose: Legal Consultation/Legal Advice Regarding the Same Board of Supervisors May 17, 2022 Work Session RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:36 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on June 21, 2022, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Timothy W. Chesher Yes Darrell W. Dalton Yes Timothy W. Dudley Yes Ronald S. Scearce Yes Robert (“Bob”) W. Warren Yes Jessie L. Barksdale Yes William V. (“Vic”) Ingram Yes ADJOURNMENT Ingram adjourned the Meeting at 6:37 PM.