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06-21-2022 Business Meeting - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS BUSINESS MEETING June 21, 2022 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting was held on June 21, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Ingram called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present: Attendee Name Title Status Arrived William V. ("Vic") Ingram Chairman - Tunstall District Present 6:44 PM Jessie L. Barksdale Vice Chairman - Banister District Present 6:44 PM Tim Chesher Supervisor - Dan River District Present 6:48 PM Darrell Dalton Supervisor - Callands-Gretna District Present 6:45 PM Timothy W. Dudley Supervisor - Staunton River District Present 6:44 PM Ronald S. Scearce Supervisor - Westover District Present 6:44 PM Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 6:44 PM AGENDA ITEMS TO BE ADDED Motion to add the following items to the Agenda under Matters from the Work Session: • Finance Committee Recommendations • Berkley Group Work Order for County Administrator Search RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren APPROVAL OF AGENDA Motion to approve the Agenda as amended. RESULT: ADOPTED [UNANIMOUS] MOVER: Dalton SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren CONSENT AGENDA Hunt stated he was notified by Adcock that item 7(p), Town of Chatham/County First Amendment to Master Water and Sewer Extension Approval, the document in the packet is correct except for the County and the Town now desire to have a 120-day extension rather than the 90-day extension. Board of Supervisors June 21, 2022 Business Meeting Motion to approve Consent Agenda with the two (2) additional items and changing the Town of Chatham/County First Amendment to Master Water and Sewer Extension Approval to the 120- day extension. RESULT: ADOPTED [UNANIMOUS] MOVER: Warren SECONDER: Chesher AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren a. County's 2022 May Bill List Approval (online); (Staff Contact: Kimberly G. Van Der Hyde) b. Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster) c. Certificate of Excellence (Tunstall High School Robotics State Championship) Adoption (Chairman Ingram) d. Proclamation Adoption Ratification (June 2; “Business Appreciation Day”); (Staff Contact: Kaylyn M. McCluster) e. Resolution # 2022-06-01 (VDOT Six (6)-Year Plan) Adoption (Staff Contact: Kaylyn M. McCluster) f. Certificate of Excellence (Nathan Harker Virginia Logger of the Year Award) Adoption (Contact: Supervisor Dudley) g. Certificate of Excellence (Emilee B. Harker Liberty University President’s Award for Excellence in Teaching) Approval (Contact: Supervisor Dudley) h. Hurt Partners Landfill Tipping Fee Waiver Ratification (Staff Contact: Matthew D. Rowe) i. NRCS Cherrystone 2 Dam Grant/Appropriation Approval Ratification (Staff Contact: Christopher C. Slermp) j. Appointment: DPCS (Banister District); (Contact: Supervisor Barksdale) k. Appointment: DPCS Board (Callands-Gretna District); (Supervisor Dalton) l. Appointment: Library Board (Banister District); (Supervisor Barksdale) m. Re-Appointment (DCC Advisory Board); (Full Board); (Staff Contact: Kaylyn M. McCluster) n. Fire and Rescue ARPA Applications Funding Approval (Staff Contact: Christopher C. Slemp) o. Tax Refund Authorization Approval (J&J Trucking); (Staff Contact: Hon. Robin C. Goard) p. Town of Chatham/County First Amendment to Master Water and Sewer Extension Approval (Staff Contact: Chris Adcock) q. Virginia is for Lovers Grant County Fiscal Agent Approval (Staff Contact: Kim Van Der Hyde) PRESENTATIONS Board of Supervisors June 21, 2022 Business Meeting a. General Presentations (Board of Supervisors) Slemp presented an award to Cascade Fire and Rescue and Dudley presented certificates of recognition to Nathan and Emilee Harker. b. School’s 1% Sales Tax Referendum Presentation (Presenter: Dr. Jones) Dr. Irwin spoke on behalf of the campaign committee for the School’s 1% Sales Tax Referendum. He stated members of the campaign committee have been to over twenty (20) events throughout the County educating citizens on the importance of this getting passed and what the money will be used for. c. Danville DMO Regional Tourism Update Presentation (Staff Contact: Clarence C. Monday); (Presenter: Corrie T. Bobe) Lisa Meriwether and Kattie Saunders introduced Jennifer Eddy, the Chief Marketing Strategist with Eddy Alexander, who will be working alongside the Regional Tourism Program for the City of Danville and the County. Her presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. HEARING OF THE CITIZENS Jim Scearce, Westover District, thanked Warren, Scearce, Dudley, and Barksdale for approving his appointment to the DSS Board. He pledged that he would do his best to provide exceptional service to the community. He also thanked the leadership of the Board for working with the new reassessment firm to be sure the newly identified structures would be added to the books. He also corrected a statement from last month’s Meeting regarding an accusation of an attack. He then stated his support of the new seating arrangement of the Board. Laurie Midkiff, Callands-Gretna District, opined on COVID vaccine concerns. Sandra Meyer, Chatham-Blairs District, also opined on COVID vaccine concerns. L.C. Walker, Jr, representing the First Pentecostal Holiness Church, requested the Board reimburse the church for the past three (3) years taxes paid, due to the Board approving the tax-exempt application at the April Business Meeting. PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Case R-22-008 Robert and Barbie Eanes; Rezoning from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with opposition, that the Petitioners' request be granted. (Supervisor Warren) In Case R-22-008, Robert and Barbie Eanes (“Petitioners”) have petitioned to rezone 7.41 acres, from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (to allow for two (2) dwellings to be placed on the property). The subject property is located on State Road 718/Snakepath Road, in the Chatham-Blairs Election District and is shown on the Tax Maps as GPIN # 2434-10-4406. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On May 3, 2022, the Planning Commission recommended, by a 7-0 vote, with opposition, that the Petitioners’ request be granted. Board of Supervisors June 21, 2022 Business Meeting Ingram opened the Public Hearing at 8:04 PM. Barbie Eanes was present to represent the Petition. No one signed up to speak and Ingram closed the Public Hearing at 8:05 PM. Motion to approve the rezoning of rezone 7.41 acres from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District, to allow for two (2) dwellings to be placed on the property. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Case 2: Public Hearing: Case R-22-009; Ronnie Warren; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Ingram) In Case R-22-009, Ronnie Warren (“Petitioner”) has petitioned to rezone 2.91 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for an accessory structure to be placed without a dwelling on the property). The subject property is located on State Road 622/Cascade Road, in the Tunstall Election District, and shown on the Tax Maps as GPIN # 1358-08-7268. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On May 3, 2022, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner’s request be granted. Ingram opened the Public Hearing at 8:07 PM. Petitioner was present to represent the Petition. No one signed up to speak and Ingram closed the Public Hearing at 8:08 PM. Motion to approve the rezoning of rezone 2.91 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow for an accessory structure to be placed on the property. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Ingram SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Case 3: Public Hearing: Case R-22-015; Bradley and Shannon Mceowen; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Barksdale) In Case R-22-015, Bradley and Shannon Mceowen (“Petitioners”) have petitioned to rezone a total of 34.9 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for agricultural uses). The subject property is located on State Road 57/Halifax Road, in Board of Supervisors June 21, 2022 Business Meeting the Banister Election District, and shown on the Tax Maps as GPIN #s 2456- 0198 and 2456-31- 5275. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35- 178 are permitted. On May 3, 2022, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners’ request be granted. Ingram opened the Public Hearing at 8:09 PM. Mceowen was present to represent the Petition. No one signed up to speak and Ingram closed the Public Hearing at 8:10 PM. Motion to approve the rezoning of a total of 34.9 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow for agricultural uses. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Ingram SECONDER: Chesher AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Case 4: Public Hearing: Case R-22-019; Industrial Development Authority of Pittsylvania County, Virginia; Rezoning from M-1, Industrial District, Light Industry, to M-2, Industrial District, Heavy Industry. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Ingram) In Case R-22-019, the Industrial Development Authority of Pittsylvania County, Virginia (“Petitioner”) has petitioned to rezone 36.5 acres, from M-1, Industrial District, Light Industry, to M-2, Industrial District, Heavy Industry (to allow for more intensive industrial uses). The subject property is located on Brosville Industrial Trail, in the Tunstall Election District, and shown on the Tax Map as GPIN #1368-56-4743. Once the property is rezoned to M-2, all uses listed under Pittsylvania County Code § 35-402 are permitted. On June 7, 2022, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner’s request be granted. Ingram opened the Public Hearing at 8:11 PM. Warren stated the summary in the packet refers to it being changed to A-1, and it should be M-2. No one signed up to speak and Ingram closed the Public Hearing at 8:13 PM. Motion to approve the rezoning of rezone 36.5 acres from M-1, Industrial District, Light Industry, to M-2, Industrial District, Heavy Industry, to allow for more intensive industrial uses. The rezoning would be consistent with the County’s Comprehensive Plan. Board of Supervisors June 21, 2022 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Barksdale SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Case 5: Public Hearing: Case R-22-023; Industrial Development Authority of Pittsylvania County, Virginia; Rezoning from M-1, Industrial District, Light Industry, to M-2, Industrial District, Heavy Industry. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Chesher) In Case R-22-023, the Industrial Development Authority of Pittsylvania County, Virginia (“Petitioner”), has petitioned to rezone 51.04 acres from M-1, Industrial District, Light Industry, to M-2, Industrial District, Heavy Industry (to allow for more intensive industrial uses). The subject property is located on State Road 1299/Cane Creek Parkway, in the Dan River Election District, and shown on the Tax Map as GPIN #2347-69-4959. Once the property is rezoned to M- 2, all uses listed under Pittsylvania County Code § 35-402 are permitted. On June 7, 2022, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner’s request be granted. Ingram opened the Public Hearing at 8:13 PM. No one signed up to speak and Ingram closed the Public Hearing at 8:14 PM. Motion to approve the rezoning of rezone 51.04 acres from M-1, Industrial District, Light Industry, to M-2, Industrial District, Heavy Industry, to allow for more intensive industrial uses. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Chesher SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Other Public Hearings 1. Public Hearing: Revisions to PCC Chapter 4 (Erosion and Sediment Control); (Staff Contact: Emily S. Ragsdale) Virginia Code § 62.1-44.15.1 requires any locality that has chosen not to establish a Virginia Erosion and Stormwater Management Program to adopt and administer a Virginia Erosion and Sediment Control Program. As the number of large utility scale solar energy facilities under construction in the County continues to grow, it has become exceedingly difficult for the Erosion and Sediment Control Program Administrator to maintain the required biweekly inspections. Therefore, County Community Development Staff is recommending that Pittsylvania County Code Chapter 4 be revised to require a third-party inspector be utilized for these Projects that will be paid for by the developer. Ingram opened the Public Hearing at 8:17 PM. No one signed up to speak and Ingram closed the Public Hearing at 8:19 PM. Board of Supervisors June 21, 2022 Business Meeting Motion to approve the PCC Chapter 4 revisions as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren UNFINISHED BUSINESS a. First Pentecostal Holiness Church Real Estate Tax Refund (Staff Contact: R. Goard/V. Hunt) At the April 19, 2022, Board Meeting, the Board unanimously voted to grant a real estate tax exemption to First Pentecostal Holiness Church (“Church”), an IRS 501(c)(3) owned property. At said Meeting, a Church representative asked for a refund of prior year’s tax payments, if appropriate. Recently, County Staff was advised by the County’s Commissioner of the Revenue’s (“COR”) Office that no refunds are given for this type of exemption (it just becomes effective on the date the Board approves it prospectively). According to Virginia Code, the only time a refund is granted by the COR for previously paid tax years is if there was an erroneous tax situation. In that case, the COR can refund up to three (3) years past taxes paid. If the Board so desires, it possesses the legal authority to authorize the Treasurer to refund the Church back taxes. Motion to refund three (3) years in taxes, totaling $8,799.66, to the First Pentecostal Holiness Church. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Ingram AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren b. Fire and Rescue Service Agreement (Staff Contact: Chris Key) The County’s Public Safety Department requires County Volunteer Fire and Rescue Agencies sign an annual Service Agreement that details expectations of both parties. At the Board’s May Meeting, the Board reviewed the Service Agreement and sent it back to the Fire and Rescue Commission (“FRC”) requesting two (2) changes. One (1) change added a clause to Section 6(b) of the Service Agreement regarding how dual service Agencies would be credited with getting the additional funding when it answers over seventy percent (70%) of calls in one (1) service but are under seventy percent (70%) in another service. The second change involved volunteers being cleared to return to active duty following a serious medical condition. The FRC discussed the issue and is working on it through a County Standard Operating Procedure (‘SOP”), instead of adding it to the Service Agreement. The Service Agreement does require all Agencies to follow County SOPs and guidelines. Scearce voiced his concerns regarding the accounting in item b(8) and asked if there could be Board of Supervisors June 21, 2022 Business Meeting something put in there for this current year. Warren stated that Harris, Harvey & Neal, CPAs, had confirmed that no one from the County had requested to ascertain specific donors’ identity’s during the previous Fire and Rescue Audit process. Motion to approve the revised Fire and Rescue Service Agreement. RESULT: APPROVED [6 TO 1] MOVER: Chesher SECONDER: Dalton AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Warren NAYS: Scearce NEW BUSINESS None. MATTERS FROM WORK SESSION (IF ANY) a. Finance Committee Recommendations Motion to approve the Finance Committee recommendations as presented in the Work Session. RESULT: APPROVED [UNANIMOUS] MOVER: Dalton SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren b. Berkley Group Work Order #2 Motion to approve the Berkley Group Work Order #2 for the County Administrator Search. RESULT: APPROVED [UNANIMOUS] MOVER: Chesher SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren BOARD MEMBER REPORTS • Dudley thanked everyone in attendance for their patience. Stated Patsy Trent attends his church and requested for everyone to lift her in prayer. • Scearce thanked County leadership and Goard for the deal that was made with Pearson's Appraisal Service regarding the newly discovered structures. • Barksdale thanked everyone for coming out to the Meeting. Board of Supervisors June 21, 2022 Business Meeting • Dalton thanked everyone for coming out and thanked County Staff for the great job they do. He also spoke on the Eastern Region Junior Angus Show at ODAC was held the past weekend and it was also Virginia Agricultural Week. • Ingram requested to remember Dean Combo, and he mentioned Danville-Pittsylvania Cancer and would like to get the word out regarding the free services they offer to cancer patients of the County and Danville City. He complimented Axxor on its $3.5M expansion project, as well as Commonwealth Home Healthcare, and Intertape. He also echoed Warren’s earlier comments on the importance of the Schools’ Sales Tax Referendum. COUNTY ADMINISTRATOR REPORTS None ADJOURNMENT Ingram adjourned the Meeting at 8:54 PM.