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05-17-2022 Work Session - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS Work Session May 17, 2022 VIRGINIA: The Pittsylvania County Board of Supervisors’ Work Session was held on May 17, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (2:00 PM) Ingram called the Meeting to Order at 2:00 PM. ROLL CALL The following Board Members were in attendance: Attendee Name Title Status Arrived William V. ("Vic") Ingram Chairman - Tunstall District Present 1:49 PM Jessie L. Barksdale Vice Chairman - Banister District Present 1:46 PM Tim Chesher Supervisor - Dan River District Present 4:21 PM Darrell Dalton Supervisor - Callands-Gretna District Present 1:47 PM Timothy W. Dudley Supervisor - Staunton River District Present 1:55 PM Ronald S. Scearce Supervisor - Westover District Present 1:58 PM Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 1:50 PM AGENDA ITEMS TO BE ADDED None. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Ingram SECONDER: Barksdale AYES: Ingram, Barksdale, Dalton, Dudley, Scearce, Warren ABSENT: Chesher PRESENTATIONS a. Wayside Park Bridge Funding (Staff Contact: Justin G. Price) Price gave an overview of Wayside Park and the repairs that are needed to the Park’s bridge. He requested approval to move $11,500 from the Recreation Equipment Project Line to the Wayside Park Project, which would allow $87,420.06 in available funds for this Project. The additional funding needed is $205,303.94, and Price requested these funds come from the Building and Grounds Improvement Fund. Motion to add item to the Business Meeting Agenda for action. Board of Supervisors May 17, 2022 Work Session RESULT: APPROVED [UNANIMOUS] MOVER: Barksdale SECONDER: Warren AYES: Ingram, Barksdale, Dalton, Dudley, Scearce, Warren ABSENT: Chesher b. Reassessment Presentation (Staff Contact: Dave F. Arnold) Fred Pearson presented an overview of how Pearson's Appraisal Service would conduct the County's Reassessment process. Arnold also spoke on the approximately 4,800 new parcels that were found and provided to the County in a report from Keystone Information Systems. Pearson’s will review the potential newly discovered structures during their reassessment process. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS None. BUSINESS MEETING DISCUSSION ITEMS None. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 2:36 PM. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Ingram, Barksdale, Dalton, Dudley, Scearce, Warren ABSENT: Chesher a. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (Contact: Board of Supervisors) (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator Purpose: Review of Applicants/Next Steps b. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt, Esq.) (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matters: Jail Land Acquisition/Procurement; County/Town of Chatham Master Water and Sewer Agreement; VATI Grant; Reassessment; Landfill Contract Purpose: Legal Consultation/Legal Advice Regarding the Same Board of Supervisors May 17, 2022 Work Session c. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Unannounced Prospective Businesses/Industries Purpose: General Economic Development Projects Update RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:55 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on May 17, 2022, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Timothy W. Chesher Yes Darrell W. Dalton Yes Timothy W. Dudley Yes Ronald S. Scearce Yes Robert (“Bob”) W. Warren Yes Jessie L. Barksdale Yes William V. (“Vic”) Ingram Yes ADJOURNMENT Ingram closed the Meeting at 6:57 PM.