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05-17-2022 Business Meeting - DRAFT PITTSYLVANIA COUNTY BOARD OF SUPERVISORS Business Meeting May 17, 2022 VIRGINIA: The Pittsylvania County Board of Supervisors’ Business Meeting was held on May 17, 2022 in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Ingram called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were in attendance: Attendee Name Title Status Arrived William V. ("Vic") Ingram Chairman - Tunstall District Present 6:59 PM Jessie L. Barksdale Vice Chairman - Banister District Present 7:01 PM Tim Chesher Supervisor - Dan River District Present 7:01 PM Darrell Dalton Supervisor - Callands-Gretna District Present 7:03 PM Timothy W. Dudley Supervisor - Staunton River District Present 7:02 PM Ronald S. Scearce Supervisor - Westover District Present 7:00 PM Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 6:59 PM AGENDA ITEMS TO BE ADDED Motion to amend the Agenda as follows: -add CPMT Alternate Member Appointment to the Consent Agenda as item 7t Add the following items to Matters from Work Session: -13a; Wayside Park Funding -13b; Reassessment RFP Approval -13c; Revised Commonwealth Home Healthcare LPA -13d; Project Doswell Moral Obligation and Resolution # 2022-05-07 -13e; County Administrator Search Move items 12a and 12b to Presentations as items 8d and 8e RESULT: ADOPTED [UNANIMOUS] MOVER: Dalton SECONDER: Chesher AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Motion to move item 7k to New Business as item 13c Board of Supervisors May 17, 2022 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren APPROVAL OF AGENDA Motion to approve Agenda with additions and revisions. RESULT: ADOPTED [UNANIMOUS] MOVER: Warren SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren CONSENT AGENDA Motion to approve Consent Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Dalton SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren a. County's April 2022 Bill List Approval (online); (Staff Contact: Kimberly G. Van Der Hyde) b. Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster) c. Resolution # 2022-05-01 (VDOT Rural Rustic Roads Designation) Adoption (Staff Contact: Kaylyn M. McCluster) d. Resolution # 2022-05-02 (Supporting Danville Federal Courthouse Renovations) Adoption (Staff Contact: Kaylyn M. McCluster) e. Proclamation (Teacher Appreciation Week) Approval (Staff Contact: Kaylyn M. McCluster) f. Proclamation (Nurses' Appreciation Week/Day) Approval (Staff Contact: Kaylyn M. McCluster) g. Proclamation (National Police Week/Peace Officers Memorial Day) Approval (Staff Contact: Kaylyn M. McCluster) h. Proclamation (Community Action Month) Approval (Staff Contact: Kaylyn M. McCluster) i. Proclamation (National EMS Week) Approval (Staff Contact: Kaylyn M. McCluster) j. County Logo Style Guide Revisions Approval (Staff Contact: Caleb K. Ayers) Board of Supervisors May 17, 2022 Business Meeting k. Fire and Rescue May (2022) ARPA Applications Approval (Staff Contact: Christopher C. Slemp) l. Leesville Lake Association Annual Beautification Day Solid Waste Tipping Fee Waiver Approval (Staff Contact: Chris Adcock) m. U.S. Hwy. 29 (Meadow Ridge Court) Solid Waste Construction Contract Award Approval (Staff Contact: Chris Adcock) n. Resolution # 2022-05-06 (Hazard Mitigation Plan) Adoption (Staff Contact: Christopher C. Slemp) o. Resolution # 2022-05-03 (Honoring Dr. Duffer’s Retirement) Adoption (Contact: Supervisor Dalton) p. Purchase of Service Weapon (Deputy Allison Smith Retirement) Approval (Contact: Sheriff Taylor) q. Sheriff’s Body Worn Camera Grant Application Submission Approval (Staff Contact: Sheriff Taylor) r. 2022 VATI Grant Agreement Approval (Staff Contact: Dave F. Arnold) s. CPMT Alternate Member Appointment (Contact: Chairman Ingram) PRESENTATIONS a. School’s 1% Sales Tax Presentation (Presenter: Dr. Jones) Dr. Martha Walker presented an update to the Board on the Schools 1% Sales Tax Referendum and asked for their continued support. b. Danville-Pittsylvania Cancer Association Update (Presenter: Moriah Shepherd) Moriah Shepherd presented the services that the Danville-Pittsylvania Cancer Association provides. Some of those services include emotional support, travel reimbursement, prescription aid, and supplies. These services are at no cost to cancer patients that are citizens of the County or Danville. c. General Presentations (Board of Supervisors) The Board presented a Resolution to Dr. Duffer honoring his retirement. d. Resolution # 2022-05-04 (Supporting Naming the Business U.S. 29 North Bridge in Hurt, Virginia, the "Trooper Henry Murray Brooks, Jr. Memorial Bridge”) Adoption (Chairman Ingram) Retired Colonel Wayne Huggins and Charles “Bill” Carrico, Sr., presented to the Board on State Troopers who were killed in the line of duty. He highlighted the deaths of Trooper Henry Murray Brooks, Jr., and Trooper Henry Noel Harmon. Motion to approve Resolution # 2022-05-04 supporting naming the Business U.S. Highway 29 North Bridge in Hurt, Virginia, the “Trooper Henry Murray Brooks, Jr., Memorial Bridge.” Board of Supervisors May 17, 2022 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren e. Resolution # 2022-05-05 (“Supporting Naming the Route 57 Bridge in the Banister District of Pittsylvania County, Virginia, the "Trooper Henry Noel Harmon Memorial Bridge”) Adoption (Chairman Ingram) Motion to approve Resolution # 2022-05-05 supporting naming the Route 57 Bridge in the Banister District of Pittsylvania County, Virginia, the "Trooper Henry Noel Harmon Memorial Bridge.” RESULT: APPROVED [UNANIMOUS] MOVER: Barksdale SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren HEARING OF THE CITIZENS Elton Blackstock, Staunton River District, thanked the Board for being willing to serve County citizens. He also thanked the Board for their work on funding the bridge Project at the Wayside Park in Hurt, Virginia. He stated he was in support of the Commissioner of the Revenue, Robin Goard, and he stated there has been a lot of talk regarding the properties that have been found and why they are not on the books. Blackstock does not feel there should be a rush on these properties, as the Commissioner has the authority to tax and go back three (3) years to tax the properties. He asked for the Board to do it the right way and work with the Commissioner. Wayne Robertson, Chatham-Blairs District, stated the Board was having a disagreement in the last Meeting that he attended. He thanked Warren for the statement he made regarding a Bible principle. He also stated his opposition on the proposed increase for the sales tax and he does not think we need an increase in the sales tax, and the schools should be able to manage their money well and not increase the sales tax. Mr. Robertson also stated his opposition on the trash tax and stated he doesn't feel that we need a new Courthouse and what we have is perfectly adequate. Anita Royston, Banister District, President of the Pittsylvania County NAACP, spoke in support of Robin Coles-Goard, Commissioner of the Revenue. She stated there have been comments made to degrade the reputation of the Commissioner. She then read quotes from Goard's endorsements by Shirley Hammock and Samuel Swanson and stated that sixty (60) percent of voters showed their support for Goard during the last election. PUBLIC HEARINGS Board of Supervisors May 17, 2022 Business Meeting Rezoning Public Hearings Case 1: Public Hearing: Case R-22-011; Jane Ellis Holding Company, LLC; Rezoning from R-1, Residential Suburban Subdivision District, and A-1, Agricultural District, to A- 1, Agricultural District. The Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Barksdale) In Case R-22-011, Jane Ellis Holding Company, LLC (“Petitioner”), has petitioned to rezone a total of 52.01 acres from R-1, Residential Suburban Subdivision District, and A-1, Agricultural District, to A-1, Agricultural District (to allow for a Utility Scale Solar Energy Facility). The subject property is located on located on State Road 689/Strader Road, in the Banister Election District, and shown on the Tax Maps as GPIN # 2427-12-7949. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On April 5, 2022, the Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioner’s request be granted. Ingram opened the Public Hearing at 8:16 PM. A representative from Dimension Renewable Energy was present to represent the petition. No one signed up to speak and Ingram closed the Public Hearing at 8:27 PM. Motion to approve the rezoning of 52.01 acres from R-1, Residential Suburban Subdivision District, and A-1, Agricultural District, to A-1, Agricultural District, to allow for a utility scale solar energy facility. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Dalton SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Case 2: Public Hearing: Case R-22-012; Martha Adams; Rezoning from R-1, Residential Suburban Subdivision District, to M-1, Industrial District, Light Industry. The Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Barksdale) In Case R-22-012, Martha Adams (“Petitioner”) has petitioned to rezone 0.560 acres, from R-1, Residential Suburban Subdivision District, to M-1, Industrial District, Light Industry (to allow the property to be consolidated with a property zoned M-1). The subject property is located on State Road 40/East Gretna Road, in the Banister Election District, and shown on the Tax Maps as part of GPIN # 2530-33-6359. Once the property is rezoned to M-1, all uses listed under Pittsylvania County Code § 35-383 are permitted. On April 5, 2022, the Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioner’s request be granted. Ingram opened the Public Hearing at 8:29 PM. David Adams was present to represent the Petition. No one signed up to speak and Ingram closed the Public Hearing at 8:30 PM. Motion to approve the rezoning of rezone 0.560 acres, from R-1, Residential Suburban Board of Supervisors May 17, 2022 Business Meeting Subdivision District, to M-1, Industrial District, Light Industry, to allow the property to be consolidated with an adjacent property zoned M-1. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Case 3: Public Hearing: Case R-22-014 Joshua & Amy Jennings; RC-1, Residential Combined Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Ingram) In Case R-22-014, Joshua and Amy Jennings (“Petitioners”) have petitioned to rezone a total of 9.83 acres, from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (to allow for an indoor gun range). The subject property is located on located State Road 58/Martinsville Highway, in the Tunstall Election District, and shown on the Tax Maps as GPIN #s 1339-95-4594 and 1339-95-4137. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On April 5, 2022, the Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioner’s request be granted. Ingram opened the Public Hearing at 8:32 PM. Joshua Jennings was present to represent the Petition. No one signed up to speak and Ingram closed the Public Hearing at 8:33 PM. Motion to approve the rezoning of a total of 9.83 acres, from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District, to allow for an indoor gun range. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Ingram SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Other Public Hearings 1. Public Hearing: VDOT Secondary Six (6)-Year Plan and Plan Approval (Contact: Jay Craddock, VDOT) Annually, the Board and the Virginia Department of Transportation (“VDOT”) are required to hold a Public Hearing to receive citizen input on the proposed Secondary Six (6)-Year Plan. Ingram opened the Public Hearing at 8:38 PM. No one signed up to speak and Ingram closed the Public Hearing at 8:38 PM. Motion to approve the proposed VDOT Secondary Six (6)-Year Plan as presented and authorize the Interim County Administrator to sign any related necessary documentation. Board of Supervisors May 17, 2022 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Dalton AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren UNFINISHED BUSINESS None. NEW BUSINESS a. Appointment: DSS Board (Westover District); (James ("Jim") Scearce) Approval (Supervisor Scearce) Scearce stated that Patricia Evans is currently his representative on the DSS Board, but she wishes to not be re-appointed for another term. Ingram stated his opposition for this appointment. Motion to appoint James (“Jim”) Scearce to the DSS Board for a four (4)-year term beginning on July 1, 2022. RESULT: APPROVED [4 TO 3] MOVER: Scearce SECONDER: Dudley AYES: Barksdale, Dudley, Scearce, Warren NAYS: Ingram, Chesher, Dalton b. Appointment: DSS Board (Tunstall District); (Nancy Eanes) Approval (Chairman Ingram) Motion to re-appoint Nancy Eanes to the DSS Board as the Dan River District Representative for another four (4)-year term beginning on July 1, 2022. RESULT: APPROVED [UNANIMOUS] MOVER: Chesher SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren c. Fire and Rescue FY23 Service Agreement Approval (Staff Contact: Christopher C. Slemp) There was much discussion regarding this item and many suggested revisions. Motion to revise the Fire and Rescue Service Agreement and bring back to the Board at next month’s Meeting. Board of Supervisors May 17, 2022 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren MATTERS FROM WORK SESSION (IF ANY) a. Wayside Park Funding Motion to award the contract to Concrete Foundations Inc., and authorize County Staff to transfer sufficient funds from the County’s Buildings and Grounds improvement line item to the Wayside Park Project. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Dalton AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren b. Reassessment RFP Approval Ms. Goard, Commissioner of the Revenue, spoke to the Board regarding the 4,800 potential newly discovered properties. Motion to award the Reassessment Contract to Pearson’s Appraisal Services and for County Staff to coordinate with the Commissioner of the Revenue and Pearson’s Appraisal Services to prioritize the review and valuation of the potential 4,800 newly discovered structures to be added to the County’s tax roll by January 1, 2023. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren c. Revised Commonwealth Home Healthcare LPA Motion to approve the revised Commonwealth Home Healthcare Local Performance Agreement. RESULT: APPROVED [UNANIMOUS] MOVER: Ingram SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren d. Project Doswell Moral Obligation and Resolution # 2022-05-07 Motion to approve the Project Doswell Moral Obligation and Resolution # 2022-05-07. Board of Supervisors May 17, 2022 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Chesher SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren e. County Administrator Search Motion to conduct a nationwide search for a new County Administrator. As determined by the Board, some of the previous candidates will be included in the search and the County will follow all procurement laws to hire the national search firm. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren BOARD MEMBER REPORTS • Scearce stated he is willing to work with anyone on the Board, but his priorities are to be accountable to his citizens and will continue to ask for accountability and transparency from the leadership. • Chesher thanked everyone for being in attendance, congratulated the graduates, and encouraged college and trade school. • Dudley thanked the citizens for coming to the Meeting and expressing their opinion. He also thanked Fire and Rescue and stated that last weekend his neighbor had a house fire and several Departments come out to help. His name is Jeff Kelly and asked everyone to keep him in prayer. There were also two (2) firefighters in the house when there was an explosion and asked everyone to keep them in prayer as well. He finally thanked County Staff for working hard to get the Meeting together and thanked all Board Members. • Warren echoed Chesher’s comments on congratulating the graduates and wished them luck on going to college, trade school, or to work. He suggested revising the County’s Citizen Interest Form to include the citizen’s signature. He also requested prayer for the citizens and communities involved in the recent shootings in the community and to continue to pray for first responders for those tragedies. • Dalton thanked everyone for coming out and thanked Fire and Rescue, the Sheriff’s Department, and all the fallen officers this week, and to also remember the graduates. • Barksdale stated the Board/County is blessed with great County Staff and thanked everyone for coming to the Meeting. Board of Supervisors May 17, 2022 Business Meeting • Ingram recognized all mothers for recently celebrating Mother’s Day, and he thanked his colleagues for passing the Resolutions to recognize the fallen troopers. He also stated that Memorial Day is coming and reminded everyone that it recognizes fallen service members, and Veteran’s Day recognizes surviving veterans. He also recognized and congratulated the graduates and spoke on 60 Minutes for featuring the Sharswood Plantation this past Sunday. He thanked everyone for coming and also thanked all Fire and Rescue. COUNTY ADMINISTRATOR REPORTS Monday thanked the Board for their patience and their progress getting through the Meeting, and he stated his pleasure of working in local government and it is a pleasure working with County Staff and their hard work. ADJOURNMENT Ingram adjourned the Meeting at 9:28 PM.