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04-19-2022 Business Meeting - DRAFT PITTSYLVANIA COUNTY BOARD OF SUPERVISORS BUSINESS MEETING April 19, 2022 VIRGINIA: The Pittsylvania County Board of Supervisors’ Business Meeting was held on April 19, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Ingram called the Meeting to Order at 7:00 PM. ROLL CALL The following members were present: Attendee Name Title Status William "Vic" Ingram Chairman - Tunstall District Present Jessie L. Barksdale Vice Chairman - Banister District Present Tim Chesher Supervisor - Dan River District Present Darrell Dalton Supervisor - Callands-Gretna District Present Timothy W. Dudley Supervisor - Staunton River District Present Ronald S. Scearce Supervisor - Westover District Present Robert W. "Bob" Warren Supervisor - Chatham-Blairs District Present AGENDA ITEMS TO BE ADDED Motion to add the following item to the Agenda under New Business: -Interim County Administrator Contract RESULT: ADOPTED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Motion to move Consent Agenda item, 7D, to New Business for discussion. RESULT: ADOPTED [6-1] MOVER: Scearce SECONDER: Barksdale AYES: Barksdale, Chesher, Dalton, Dudley, Scearce, Warren NAYES: Ingram APPROVAL OF AGENDA Motion to approve Agenda as amended. Board of Supervisors April 19, 2022 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren CONSENT AGENDA Motion to approve Consent Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Dudley SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren a. Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster) b. March County Bill List Approval (online); (Staff Contact: Kimberly G. Van Der Hyde) c. Appointment: Fire and Rescue Commission (Coleman Mayhew); (Staunton River District); (Supervisor Dudley) d. Appointment: CPMT (Kimberly G. Van Der Hyde); (Staff Contact: Cheryl J. Boswell) e. Appointment: CPMT (Supervisor Barksdale); (Supervisor Ingram) f. SVMP Sewer Pump Station and Force Main Project Construction Bid Award Approval (Staff Contact: Christopher Adcock) g. Water Meter Endpoint Replacement Contract Award Approval (Staff Contact: Christopher Adcock) h. Faith Christian SVMP Sewer Easement Approval (Staff Contact: Christopher Adcock) i. PCC Chapter 35 (Zoning) Mass Revision Bid Award Approval (Staff Contact: Emily S. Ragsdale) j. COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp) k. ARPA Applications (April 2022) Approval (Staff Contact: Christopher C. Slemp) l. Purchase of Service Weapon (Corporal Kenneth Glass) Approval (Contact: Sheriff Taylor) m. Courthouse Complex Security Alert System Replacement Contract Award Approval (Contact: Sheriff Taylor) n. Community Center Lease Agreement Revision Approval (Removal of Allowing Alcohol); (Staff Contact: Justin G. Price) o. NRCS Cherrystone and Roaring Fork Dams Design Agreements Execution & Appropriation Approval Ratification (Staff Contact: Dave F. Arnold) Board of Supervisors April 19, 2022 Business Meeting p. Budget Amendments Approval (Grant Awards); (Staff Contact: Kimberly G. Van Der Hyde) q. Courthouse Security Budget Amendment (Staff Contact: Kimberly G. Van Der Hyde) r. Revised Staunton River Plastics Support Agreement Approval (Staff Contact: Matthew D. Rowe) s. Resolution # 2022-04-02 (Honoring Jack Garrett’s Retirement) Adoption (Staff Contact: Kaylyn M. McCluster) t. Resolution # 2022-04-03 (WestRock Rail Project Local Support) Adoption (Staff Contact: Matthew D. Rowe) u. Resolution # 2022-04-04 (Tunstall High School Boys' Basketball) Approval (Supervisor Ingram) v. Proclamation (NACO County Government Month) Adoption (Staff Contact: Kaylyn M. McCluster) PRESENTATIONS a. Resolution Presentations (Contact: Board of Supervisors) Ingram presented Resolutions to Jack Garrett honoring his retirement, and to the Tunstall High School Boys' Basketball Team. b. IALR Update Presentation (Dr. Betty Jo Foster); (Staff Contact: Kaylyn M. McCluster) Foster, Institute of Advanced Learning and Research Interim (“IALR”) President, presented an IALR Update to the Board. She stated they have fifteen (15) Governor’s School students, and fifty (50) from the Academy of Engineering Technology on their campus every day. They are participating in the Aspire Program, which is where they have business come to do mock interviews for local high school students. The full presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. HEARING OF THE CITIZENS • Jim Scearce, Westover District, thanked Monday and Van Der Hyde for their outstanding work they did on the Budget. The position that Smitherman and Hicks left the County in allowed them to create a Budget that did not raise the property tax rate for the County citizens, despite the financial mishaps of the leadership of this Board when they decided to fire Smitherman; incur the cost of $209,000 for his severance pay. He stated the leadership of the Board flushed $800,000 down the toilet with the reassessment being invalidated, which means that the tax paying citizens must pay for the Reassessment twice. He voiced his opinion regarding the leadership of the Board and what it has cost the County, as well as his concerns regarding the Commissioner of the Revenue. • Dr. Martha Walker, Dan River District, spoke on behalf of Pittsylvanians for a Brighter Future Board of Supervisors April 19, 2022 Business Meeting in support of the 1% Sales Tax Referendum for the schools. She requested that this item be listed each month on the Board Agenda under Presentations. She is very excited at the commitment that the business community in the County has made. People are stepping up and contributing, and she is very grateful for that. The handout lists the key priorities for this campaign, and what this one (1) cent sales tax will do. It will enhance safety, replace outdated infrastructure, construct new classrooms. There is a chart on the back of the handout that shows what every school will receive and the projected cost. If this referendum were passed, it would generate about $3.8M per year. This equates to about an eight (8) cent increase on the real estate tax, which no one wants. She stated they will exhaust all resources to get the things done that need to be done and requested the Board support and participate in this referendum. • Brenda Bowman, Chatham-Blairs District, expressed her desire to erect a new “LOVE” sign in the County. She stated that tourism is no longer a division of the Chamber but is now a part of the Economic Development team for the City of Danville. She has had many conversations with Lisa Merriwether, and there can be multiple “LOVE” signs in the area. She would like a new, permanent “LOVE” sign, possibly being erected at the Olde Dominion Agricultural Complex. Amthor International, a major industry in the County, has agreed to build the steel structure. She stated she is not asking for funds, but only support and for the County to sign the grant application that she will be providing soon. • Heidi Jones, Chatham-Blairs District, requested the Board to consider joining with the Town of Chatham to create a “safe exchange zone.” This is a place for citizens to meet where they feel secure when meeting with people/strangers such as when buying things online, meeting with an ill-tempered family member when exchanging custody, etc. The Town of Chatham did pass this for a “safe exchange zone” and she feels this would be a great opportunity for the Town and the County to work together to bring this to light. PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Case R-22-007 Barry and Jeanette Haskins; Rezoning, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District; The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted (Supervisor Dalton) In Case R-22-007, Barry and Jeanette Haskins (“Petitioners”) have petitioned to rezone 1.48 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for the placement of an accessory structure). The subject property is located on State Road on State Road 821/Weal Road, in the Callands-Gretna Election District, and shown on the Tax Maps as GPIN # 1496-24-3060. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On March 1, 2022, the Planning Commission recommended, by an 7-0 vote, with no opposition, that the Petitioner’s request be granted. Ingram opened the Public Hearing at 7:52 PM. Mr. Haskins was present to represent the Petition Board of Supervisors April 19, 2022 Business Meeting and thanked the Board for their consideration. No one signed up to speak and Ingram closed the Public Hearing at 7:53 PM. Motion to approve the rezoning of 1.48 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow an accessory building to be placed on the property. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Dalton SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Case 2: Public Hearing: Case R-22-010 Mark Blanchett; Rezoning from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District; The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted (Supervisor Ingram) In Case R-22-010, Mark Blanchett (“Petitioner”) has petitioned to rezone a total of 19.76 acres from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (to allow for a campground). The subject property is located on State Road 58/Martinsville Highway, in the Tunstall Election District, and shown on the Tax Maps as GPIN #s 1339-96-3346, 1339-85- 8747, 1339-85-7611, and 1339-95-0733. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On March 1, 2022, the Planning Commission recommended, by an 7-0 vote, with no opposition, that the Petitioner’s request be granted. Ingram opened the Public Hearing at 7:55 PM. Mr. Blanchett was present to represent the Petition. No one signed up to speak and Ingram closed the Public Hearing at 7:56 PM. Motion to approve the rezoning of 19.76 acres from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District, to allow for a campground. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Dalton SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Other Public Hearings 1. Public Hearing: PCC Chapter 35 (Zoning Ordinance); (PCC Sections 35-178 and 35- 179) Revisions (Staff Contact: Emily S. Ragsdale) Pittsylvania County Code (“PCC”) § 35-178 governs the uses allowed by right in the A-1, Agricultural District. Currently, off-site parking is allowed as a by right use. As events continue to become more popular in the County, County Community Development Staff recommends Board of Supervisors April 19, 2022 Business Meeting that this use be moved under PCC § 35-179, requiring a Special Use Permit (“SUP’) to be issued be the Board of Zoning Appeals before the use would be permitted. Requiring a SUP would enable conditions to be placed on the use to mitigate any adverse effects that it may have on adjacent property owners. Ingram opened the Public Hearing at 7:57 PM. No one signed up to speak, and Ingram closed the Public Hearing at 7:59 PM. Motion to approve the PCC § 35-178 and § 35-179 revisions as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren 2. Public Hearing: PCC § 6-6.3 (Property Exempt by Classification or Designation); (First Pentecostal Holiness Church) Revision (Contact: The Honorable Robin C. Goard) First Pentecostal Holiness Church filed an application for potential tax exemptions on real estate consisting of Parcel #’s 2410-52-4165 and 2410-62-0178. Said Application was submitted to the Commissioner of Revenue’s Office, forwarded to the Board, and duly advertised for a Public Hearing to potentially grant said tax exemptions and revise Pittsylvania County Code (“PCC”) § 6-6.3 accordingly. Mr. Ingram opened the Public Hearing at 8:01 PM. Mr. L.C. Walker, Jr., Church Treasurer and Administrator, was present to represent the Petition. No one signed up to speak and Mr. Ingram closed the Public Hearing at 8:02 PM. Motion to approve the addition of First Pentecostal Holiness Church to Pittsylvania County Code (“PCC”) § 6-6.3, and to reimburse them for the past three (3) years, or what is standard operating procedure for the refund. Hunt stated he would have to consult with the Commissioner of the Revenue about the statutory limits for reimbursements. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren 3. Public Hearing: PCC § 2-12 (Duplicate License Tags) Revision (Staff Contact: Christopher C. Slemp) Currently, there is a discrepancy between the Pittsylvania County Code (“PCC”) and the Code of Board of Supervisors April 19, 2022 Business Meeting Virginia regarding Duplicate Dog License Tags. The proposed revisions to PCC § 2-12 would bring the County in alignment with the Code of Virginia and proposes changing the fee for a duplicate dog tag from $2.00 to $1.00. Ingram opened the Public Hearing at 8:04 PM. No one signed up to speak and Ingram closed the Public Hearing at 8:05 PM. Motion to approve the revisions to PCC § 2-12 as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Barksdale SECONDER: Dalton AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren NEW BUSINESS a. Interim County Administrator Contract Renewal Motion to extend the Interim County Administrator contract with the Berkley Group on a month- to-month basis. RESULT: APPROVED [UNANIMOUS] MOVER: Chesher SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren b. Appointment: DSS (Chairman Ingram) Scearce stated the Director of Social Services is doing a great job and thinks it is better to assign someone else to the DSS Board. Ingram stated that he feels that he can be an asset to the Board and was instrumental in finding their Director, and he does not feel compelled to reconsider this decision. Warren stated he will always support the Chairman having the authority to appoint, but he feels that Ingram should reconsider this appointment to save his family some scrutiny. He stated there was a lot of history going back to 2018, and there are members of that Board that still have time to serve, but asked Ingram to consider and pray about this decision. Dudley questioned the reason for the switch, and Ingram stated that he felt that he would be a better fit on the Social Services Board. He stated all he has wanted to do is serve people, and he is very familiar with Social Services, and he wants to be sure the children of the County are served in the best possible way. Warren stated he wanted to clear that his representative on the DSS Board has been there long before the situation with Flanagan and has been re-appointed. Scearce stated that there were public statements made and there may be a conflict of interest. Ingram stated his family member now lives in another locality and he has no family receiving services or is linked to the DSS Board. BOARD MEMBER REPORTS Board of Supervisors April 19, 2022 Business Meeting • Scearce stated he spoke with Rod Compton today with the VA Department of Taxation and stated we could request their help with finding the values of the 4,800 plus structures. There is possibly $600,000 for tax revenue according to Goard, and he thinks this Board needs to address this issue with the Commissioner. • Dudley thanked everyone for coming out tonight and thanked Staff for their hard work, as well as Monday and Hunt. • Chesher thanked everyone for being here tonight. He had his first round of chemo on Thursday and has not had any reaction and is very grateful to be in attendance tonight. He appreciates the Board and everyone’s thoughts and stated that hopefully the Board can get some things done in the future sessions. • Warren stated that he appreciates the school system for starting earlier on their sales tax campaign. It doesn't make any sense not to allow others to assist with funding these projects and he doesn't understand how this did not pass the first time because this method does not put all the burden on the property owners of the County. He thanked Bowman for being in attendance tonight and giving her time to re-erect the “LOVE” sign. • Barksdale thanked Foster and Walker for their presentations. • Dalton thanked all citizens in attendance and thanked County Staff for their hard work for the Board. • Ingram stated that the Reassessment being invalidated, we are in a holding pattern and there needs to be a good, whole, and fair reassessment completed. There was a home that had sixty- eight (68) dogs seized and he thanked Animal Control and the Pet Center Staff for doing a phenomenal job for taking such great care of these animals that have been brought in. He thanked the Fire and Rescue volunteers for their hard work and the great job they do. He also congratulated Slemp for his promotion to Director of Operations. ADJOURNMENT Ingram adjourned the Meeting at 8:23 PM.