04-19-2022 Work Session Agenda Packet
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, April 19, 2022 – 3:00 PM
Board Meeting Room
39 Bank Street, SE,
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (3:00 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings are now being
recorded and can be viewed on the same YouTube location as the Board of Supervisor’s
Business Meetings. Please remember that the Board’s Work Session is designed for
internal Board and County Staff communication, discussion, and work. It is not a
question and answer session with the audience. Accordingly, during the Work Session,
no questions or comments from the audience will be entertained. Respectfully, any
outbursts or disorderly conduct from the audience will not be tolerated and may result in
the offending person’s removal from the Work Session. As a reminder, all County
citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted
to make comments under the Hearing of the Citizens’ Section of tonight’s Business
Meeting.
5. PRESENTATIONS
a. VDOT Six (6)-Year Plan Discussion (Paved Roads Additions); (Presenter: Jay
Craddock); (20 minutes)
6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
7. BUSINESS MEETING DISCUSSION ITEMS
8. CLOSED SESSION
Work Session - April 19, 2022
a. Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made of the
business' or industry's interest in locating or expanding its facilities in the community.
(Staff Contact: Matthew D. Rowe)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Unannounced Prospective Businesses/Industries
Purpose: General Economic Development Projects Update
b. Consultation with legal counsel employed or retained by a public body regarding
specific legal matters requiring the provision of legal advice by such counsel. (Staff
Contact: J. Vaden Hunt, Esq.)
Legal Consultation/Legal Advice Regarding the
Same
c. Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplining,
or resignation of specific public officers, appointees, or employees of any public
body. (Contact: Board of Supervisors)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator
Purpose: Review of Applicants/Next Steps
9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification (Staff Contact: Kaylyn M. McCluster)
10. ADJOURNMENT
(1) Legal Authority:
Subject Matters:
Purpose:
Virginia Code § 2.2-3711(A)(8)
Jail Land Acquisition/Procurement; County/Town
of Chatham Master Water and Sewer Agreement;
VATI Grant
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: VDOT Six (6)-Year Plan Discussion (Paved Roads Additions); (Presenter:
Jay Craddock); (20 minutes)
Staff Contact(s): Clarence C. Monday
Agenda Date: April 19, 2022 Item Number: 5.a
Attachment(s): Six (6)-year plan discussion
Reviewed By:
Jay Craddock, of VDOT, will present the Board an update on VDOT’s Six (6)-Year Plan for the
County. For the Board’s review, attached are related documents.
5.a
Packet Pg. 3
VDOT
Maintenance Area Route # Road Name
Length
(miles)Timeframe
Kentuck 707 Cox's Store Rd 1.1
Rondo 793 Cherrystone Lake Rd 2.4
Rondo 741 Friendly Dr 2.2
Mt. Airy 601 Hubbard Rd 1.4
Kentuck 889 Olivers Ln 0.6
Gretna 638 Roark Mill Rd 0.7
Rondo 750 Oxford Rd 1.4
Gretna 924 Pocket Rd 0.8
Rondo 929 Victoria Rd 1.9
Gretna 789 Valley Rd 1.1
Gretna 766 Magnolia Rd 0.5
Rondo 783 Tomahawk Mill Rd 2.45
Gretna 654 Daltons Farm Ln 1
Gretna 940 Owens Mill Rd 0.4
Rondo 803 Hawkins Rd 1.4
Brosville 848 Joe Carter Rd 0.7
Gretna 792 Tucker Rd 1.5
Brosville 1527 Almond Rd 1
Mt. Airy 893 Chestnut Ln 0.5
Brosville 842 Hollyville Dr 0.7
Rondo 822 Ponderosa Rd 0.5
Kentuck 709 Herman Farmer Rd 0.7
Kentuck 975 Eddies Ln 0.5
Gretna 778 Jasmine Rd 3.75
Kentuck 607 Dabney House Rd 2.9
Mt. Airy 618 Farmers Rd 0.6
Mt. Airy 892 Mockingburd Rd 1
ROADS HIGHLIGHTED IN BLUE ARE VDOT'S SUGGESTIONS TO ADD TO THE SSYP.
OTHER ROADS LISTED ARE ALREADY ON THE PLAN
This Construction
Season
2023
2024
2025
2026
2027
5.a.a
Packet Pg. 4 Attachment: Six (6)-year plan discussion (3108 : VDOT Six (6)-Year Plan Discussion (Presenter: Jay Craddock); (20 minutes))
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion concerning a prospective business or industry or the expansion
of an existing business or industry where no previous announcement has
been made of the business' or industry's interest in locating or expanding
its facilities in the community. (Staff Contact: Matthew D. Rowe)
Staff Contact(s): Matthew D. Rowe
Agenda Date: April 19, 2022 Item Number: 8.a
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Unannounced Prospective Businesses/Industries
Purpose: General Economic Development Projects Update
8.a
Packet Pg. 5
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Consultation with legal counsel employed or retained by a public body
regarding specific legal matters requiring the provision of legal advice by
such counsel. (Staff Contact: J. Vaden Hunt, Esq.)
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: April 19, 2022 Item Number: 8.b
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matters: Jail Land Acquisition/Procurement; County/Town of Chatham
Master Water and Sewer Agreement; VATI Grant
Purpose: Legal Consultation/Legal Advice Regarding the Same
8.b
Packet Pg. 6
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion, consideration, or interviews of prospective candidates for
employment; assignment, appointment, promotion, performance,
demotion, salaries, disciplining, or resignation of specific public officers,
appointees, or employees of any public body. (Contact: Board of
Supervisors)
Staff Contact(s): Board of Supervisors
Agenda Date: April 19, 2022 Item Number: 8.c
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator
Purpose: Review of Applicants/Next Steps
8.c
Packet Pg. 7
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Closed Session Certification (Staff Contact: Kaylyn M. McCluster)
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: April 19, 2022 Item Number: 9.a
Attachment(s):
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”)
Work Session on April 19, 2022, the Board hereby certifies by a recorded vote that to the best of
each Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the
Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Meeting. If any Board Member believes that there was a departure from the requirements of the
Act, he shall so state prior to the vote indicating the substance of the departure. The Statement
shall be recorded in the Board's Minutes.
Vote
Timothy W. Chesher Yes/No
Darrell W. Dalton Yes/No
Timothy W. Dudley Yes/No
Ronald S. Scearce Yes/No
Robert (“Bob”) W. Warren Yes/No
Jessie L. Barksdale Yes/No
William V. (“Vic”) Ingram Yes/No
9.a
Packet Pg. 8