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03-15-2022 Business Meeting - DRAFT PITTSYLVANIA COUNTY BOARD OF SUPERVISORS BUSINESS MEETING March 15, 2022 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting was held on March 15, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Ingram called the Meeting to Order at 7:00 PM. ROLL CALL The following Members were present: Attendee Name Title Status Arrived William V. ("Vic") Ingram Chairman - Tunstall District Present 6:52 PM Jessie L. Barksdale Vice Chairman - Banister District Present 6:52 PM Tim Chesher Supervisor - Dan River District Remote Darrell Dalton Supervisor - Callands-Gretna District Present 6:54 PM Timothy W. Dudley Supervisor - Staunton River District Present 6:52 PM Ronald S. Scearce Supervisor - Westover District Present 6:52 PM Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 6:52 PM Chesher participated remotely from his residence, 3101 Rocksprings Road, Ringgold, Virginia 24586. AGENDA ITEMS TO BE ADDED Motion to add the following items to the Agenda under Matters from Work Session: -Reassessment Resolution # 2022-03-03; -Ameresco Energy Agreement; -Healthcare LPA; -Rage Plastics Transformer; -FY 23 School Budget Public Hearing Advertisement Authorization; and -FY 23 County Budget Public Hearing Advertisement Authorization. RESULT: ADOPTED [UNANIMOUS] MOVER: Dalton SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren APPROVAL OF AGENDA Motion to approve Agenda. Board of Supervisors March 15, 2022 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Warren SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren CONSENT AGENDA Motion to approve Consent Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren a. Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster) b. February Bill List Approval (online); (Staff Contact: Kimberly G. Van Der Hyde) c. Resolution # 2022-03-01 (Honoring Cathleen Drake-McGarvey, Presidential Award for Excellence in Science Teaching Recipient) Adoption (Staff Contact: Kaylyn M. McCluster) d. Resolution # 2022-03-02 (Honoring Westover Christian Academy Boys' Basketball State Championship) Adoption (Staff Contact: Kaylyn M. McCluster) e. Proclamation: National Public Safety Telecommunicators Week (Staff Contact: Kaylyn M. McCluster) f. Proclamation: Sexual Assault Awareness Month (April); (Staff Contact: Kaylyn M. McCluster) g. SVMP Sewer Pump Purchase Ratification (Staff Contact: Chris D. Adcock) h. A.C. Power, LLC, First Amendment to Land Lease Option Agreement Approval (Staff Contact: Richard N. Hicks) i. Motley Convenience Center Reconfiguration Professional Services Award Approval (Staff Contact: Richard N. Hicks) j. Berry Hill Convenience Center Reconfiguration Professional Services Award Approval (Staff Contact: Richard N. Hicks) k. Ringgold Rail Restoration Project Bid Award Approval (Staff Contact: Richard N. Hicks) l. Ringgold Trail Restoration Project Bid Award Approval (Staff Contact: Richard N. Hicks) m. RSAF Grant Application Submission Approval (Staff Contact: Christopher C. Slemp) n. FRC ARPA Funding Application Approval (Staff Contact: Christopher C. Slemp) o. Appointment: DPCS (Banister District); (Contact: Supervisor Barksdale) PRESENTATIONS Board of Supervisors March 15, 2022 Business Meeting a. Resolution and Proclamation Presentations (Contact: Board of Supervisors) Resolution #2022-03-01 was presented to Cathleen Drake-McGarvey, and Resolution # 2022-03- 02 was presented to the Westover Christian Academy Boys Basketball Team. b. Danville DMO Regional Tourism Update Presentation (Staff Contact: Clarence C. Monday); (Presenter: Corrie T. Bobe) Corrie Bobe, City of Danville Economic Development Director, introduced Lisa Meriwether, Tourism Manager, and she gave a DMO Regional Tourism Update, which can be found on the County’s website at www.pittsylvaniacountyva.gov. HEARING OF THE CITIZENS Jim Scearce, Westover District, spoke on the leadership of the Board costing the County the biggest Economic Development company to the state of Ohio, which was to be a $20 billion investment project. He stated that one (1) Board Member spent time trying to undermine the other Board members. He also voiced his disagreement with the recent advertisement for County Administrator, not requiring any management experience in government. Barbara Hancock, Callands-Gretna District, spoke on protection, health, and the well-being of the County citizens. She spoke on water quality and some citizens receive their water through the former PCSA, which contains contaminants to cause health issues. Others get their water from a well that has been contaminated by fertilizer, herbicides, and pesticides. The usage of these chemicals can go deep into the ground and can contaminate the water. Hancock proposed the County provide a water filtering system for all County citizens. She also stated that there has been an increase in certain health issues since the installation of these smart meters, and she proposed for each County citizen to have reasonable cost options to go back to analogue readers. Many citizens do not know that these issues could be the cause of their health problems. Willie Fitzgerald, Banister District, spoke in opposition of the Reassessment Project. He stated he has been approached by various people in the County regarding this issue. One (1) had property valued at $38,000 and went up to $72,000 on these senior citizens that were sharecroppers. Another had theirs’ go up from $132,000 to $202,000. He is hearing the same complaint from all over the County from different citizens. Many do not even know how to understand or how to read the assessment paper that was sent in the mail. Another situation had a property go from $404,000 to $712,060. There was a mistake with this property and the house was 3,000 square feet, but Brightminds assessed it at 7,000 square feet. Gene Evans, Westover District, stated he is 74 years old and his wife and him are retired and living on social severity, and $500 per month from a 401K. They own twenty-five (25) acres of planted pines that will not be harvestable for another twenty (20) years. They also own another twenty (20) acres, that was not replanted and was grown back in hardwood, which will not be harvestable for another fifty (50) years. It does qualify for the land use program. The taxes are burdensome since it doesn’t generate any income and feels it should be tax exempt until it generates income. Board of Supervisors March 15, 2022 Business Meeting PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Case R-22-004 John David & Audrey Moss; Rezoning, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District; The Planning Commission recommended, by an 7-0 vote, with no opposition, that the Petitioner’s request be granted (Supervisor Scearce) In Case R-22-004, John and Audrey Moss (“Petitioners”) have petitioned to rezone a total of 34.25 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for agricultural uses). The subject property is located on State Road 311/Berry Hill Road, in the Westover Election District, and shown on the Tax Maps as GPIN # 1377-64-3703. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On February 15, 2022, the Planning Commission recommended, by an 7-0 vote, with no opposition, that the Petitioner’s request be granted. Ingram opened the Public Hearing at 7:46 PM. Audrey Moss was present to represent the Petition and she thanked the Board for considering her request. No one signed up to speak and Ingram closed the Public Hearing at 7:48 PM. Motion to approve the rezoning of 34.25 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be used for agricultural purposes. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Case 2: Public Hearing: Case R-22-005 Miriam Sanchez-Maldonador & Alexis Ocasio- Diaz; Rezoning, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District; The Planning Commission recommended, by an 7-0 vote, with no opposition, that the Petitioners’ request be granted (Supervisor Dudley) In Case R-22-005, Alexis Ocasio-Diaz and Miriam Sanchez-Maldonador (“Petitioners”) have petitioned to rezone a total of 1.95 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for second dwelling on the property). The subject property is located on State Road 640/Renan Road, in the Staunton River Election District, and shown on the Tax Maps as GPIN # 2572-15-8095. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On February 15, 2022, the Planning Commission recommended, by an 7-0 vote, with no opposition, that the Petitioners’ request be granted. Ingram opened the Public Hearing at 7:49 PM. Sanchez was present to represent the Petition. No one signed up to speak and Ingram closed the Public Hearing at 7:50 PM. Board of Supervisors March 15, 2022 Business Meeting Motion to approve the rezoning of 1.95 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow for a second dwelling to be placed on the property. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Case 3: Public Hearing: Case R-22-006 Horace Guill; Rezoning, A-1, Agricultural District, to R-1, Residential Suburban Subdivision District; The Planning Commission recommended, by an 7-0 vote, with no opposition, that the Petitioner’s request be granted (Supervisor Barksdale) In Case R-22-006, Horace Guill (“Petitioner”) has petitioned to rezone 0.997 acres, from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (allow the property to be consolidated with a parcel zoned R-1). The subject property is located on 640/Riceville Road, in the Banister Election District, and shown on the Tax Maps as part of GPIN # 2488-65-1241. Once the property is rezoned to R-1, all uses listed under Pittsylvania County Code § 35-222 are permitted. On February 15, 2022, the Planning Commission recommended, by an 7-0 vote, with no opposition, that the Petitioner’s request be granted. Ingram opened the Public Hearing at 7:51 PM. Guill was present to represent the Petition. No one signed up to speak and Ingram closed the Public Hearing at 7:52 PM. Motion to approve the rezoning of 0.997 acres, from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District, to allow property lines to be adjusted. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Other Public Hearings 1. Public Hearing: PCC Chapter 18 (Subdivision Ordinance); (PCC Sections18-29 and 33) Revisions; (Staff Contact: Emily S. Ragsdale) Pittsylvania County Code (“PCC”), Chapter 18, Subdivision Ordinance, regulates the subdivision of property within the County and the review process and requirements for plats. To create a more efficient and effective way to make the required changes to the County’s GIS System when new plats are recorded, County Staff is recommending that two (2) coordinate points be required on each plat submitted for review and recordation. Board of Supervisors March 15, 2022 Business Meeting Ingram opened the Public Hearing at 7:54 PM. No one signed up to speak and Ingram closed the Public Hearing at 7:55 PM. Motion to approve the PCC Chapter 18 revisions as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren 2. Public Hearing: PCC Chapter 2 (Animals and Fowl); (PCC § 2-19) Revisions (Staff Contact: Christopher C. Slemp) The Virginia Code has recently been amended relating to dangerous and vicious dogs. The proposed revisions to PCC § 2-19 match the revisions to Virginia Code. Ingram opened the Public Hearing at 7:57 PM. No one signed up to speak and Ingram closed the Public Hearing at 7:57 PM. Motion to adopt the revisions to PCC § 2-19 as attached. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren NEW BUSINESS a. Appointments: Fire and Rescue Commission (Staff Contact: Kaylyn M. McCluster) Per PCC § 11-2(c)(1)(i), each Board Member shall appoint on (1) Commission Member, who has significant Fire and/or EMS experience, from his/her County Election District to the Fire and Rescue Commission (”FRC”). The following have been recommended by each Board Member to serve as the FRC District Representatives: -Callands-Gretna District - Ben Meeks; -Banister District - Alan Casper; -Chatham-Blairs District - Bryan Shields; -Tunstall District - Ward Rowland; -Dan River District - Jimmie Hollie; and -Westover District - Tim Cassell. Per PCC § 11-2(c)(1)(ii), the Fire and Rescue Agencies in each of the quadrants of the County shall also recommend to the Board citizen members to be appointed to the FRC that have significant business experience. The following Business Leaders for each Quadrant have been Board of Supervisors March 15, 2022 Business Meeting proffered: • Northwest Quadrant - Kermit King, Jr.; • Southwest Quadrant - Steve Stallings; • Northeast Quadrant - John D. Brown; and • Southeast Quadrant - Bert Sellers. Motion to appoint the Members listed to the FRC as presented. RESULT: APPROVED [6 TO 0] MOVER: Warren SECONDER: Dalton AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Warren AWAY: Barksdale MATTERS FROM WORK SESSION (IF ANY) a. Reassessment Resolution #2022-03-03 Motion to approve Resolution # 2022-03-03 as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Barksdale SECONDER: Dalton AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren b. Ameresco Energy Agreement Motion to approve the Ameresco Energy Agreement as presented in the Work Session. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren c. Healthcare LPA Hunt stated this item was discussed earlier in Closed Session, and this is a Local Performance Agreement (‘LPA”) concerning a business that has agreed to relocate into the County and primarily move their expensive personal property car fleet into the County to be garaged. They will garage annually, for at least seven (7) years, $2.5M worth of personal property, and the County will give them a 15% rebate on their personal property bill. This is an Economic Development deal that is good for the County and the clients. The LPA outlines both sides obligations. Motion to approve the Healthcare LPA as presented. Board of Supervisors March 15, 2022 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Ingram SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren d. Rage Plastics Transformer Motion to approve the funding for the transformer for Staunton River Plastics as discussed in the Work Session. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Dalton AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren e. FY23 School Budget Public Hearing Authorization Motion to approve advertisement for the FY 23 School Budget Public Hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Dalton SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren f. FY23 County Budget Public Hearing Authorization Warren stated that this is not the final Budget, this is just to set the tax rate and there is still work to be done and moving some numbers around. Motion to approve advertisement for the FY 23 County Budget Public Hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Dalton AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren BOARD MEMBER REPORTS • Scearce thanked everyone who attended the friends of NRA banquet last month. He thanked Van Der Hyde and Monday for their work on the Budget. He is happy they were able to get through this Budget without having to raise taxes. He also thanked Hicks for his work for the County and stated that his experience with the County will be extremely missed. • Barksdale stated prayers are still with Chesher and thanked everyone for coming out. • Dalton stated he is thankful for Chesher being a part of the meeting, and he also thanked Hicks Board of Supervisors March 15, 2022 Business Meeting for his time and service with the County. He also recognized March 22 as being Ag Day, and County Staff who worked hard through this Budget. • Warren echoed the thoughts of Chesher and stated that he was glad to hear the good news following his surgery, how well things are going, and he is hoping for a speedy recovery. He also echoed comments about Hicks and stated that he has done an outstanding job the last four (4) years and the County will be impacted for decades for his work --- especially some of the projects at the Landfill and other projects in Hurt. It has been a pleasure to work with Hicks and he appreciates his commitment to the County during his time here. He also recognized the Sheriff for being in attendance and knows his guys have been very busy and active with several unusual things. • Dudley thanked County Staff for putting the Budget together and he thanked Monday and Van Der Hyde for their hard work. He thanked all County Staff for their work as well. He also thanked the citizens in attendance for coming out to be a part of the Meeting. He also thanked Chuck Angier for his dedication to the Meetings, and Richard Waters for being in attendance. He also thanked Hicks and sees true leadership in everything he does, and he appreciates his friendship and hard work. He stated it was wonderful to hear Chesher's voice tonight and thanked the Lord that we have the privilege to go to Him every day, and that the prayers are what brought Chesher to where he is. • Ingram echoed many of the previous sentiments, and stated it is such a blessing for the citizens coming out and speaking about things that they feel are important. He is thankful for Chesher. His dear friend, Scott Eanes, had a heart attack Saturday night and asked for thoughts and prayers as he is currently undergoing open heart surgery. He mentioned the Bridge-to-Bridge ceremony on April 9th. He also mentioned that him and his wife had the pleasure to attend the God's Pit Crew Banquet, and he stated it was a very beautiful and inspirational Program. This coming Thursday at 11:30 AM at the Advance Auto Parts, they will have a Peyton Sellers day and he welcomed everyone to come out. Ingram recognized the phenomenal work that Monday and Van Der Hyde did on the Budget and wished Hicks a fond farewell. COUNTY ADMINISTRATOR REPORTS Monday stated it is great to hear Chesher's voice this evening. He also wanted to bring to attention the amount of time and work this Board puts in, and he is thankful for the work togetherness during this Budget process. He also recognized Hicks and his wonderful job he has done for the County and stated that his leadership will be missed. Hunt stated that Hicks and his friendship will be greatly missed. He stated that Hicks will leave this County a much better place than he found it, and much of the County’s Landfill progress is credited to Hicks’ hard work. ADJOURNMENT Ingram adjourned the Meeting at 8:27 PM.