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02-15-2022 Work Session - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS WORK SESSION February 15, 2022 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Work Session was held on February 15, 2022, at the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (3:30 PM) Ingram called the Meeting to Order at 3:30 PM. ROLL CALL The following Board Members were present: Attendee Name Title Status Arrived William V. ("Vic") Ingram Chairman - Tunstall District Present 3:14 PM Jessie L. Barksdale Vice Chairman - Banister District Present 3:15 PM Tim Chesher Supervisor - Dan River District Present 6:47 PM Darrell Dalton Supervisor - Callands-Gretna District Present 3:14 PM Timothy W. Dudley Supervisor - Staunton River District Present 3:13 PM Ronald S. Scearce Supervisor - Westover District Present 3:12 PM Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 3:36 PM AGENDA ITEMS TO BE ADDED None. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Dalton SECONDER: Dudley AYES: Ingram, Barksdale, Dalton, Dudley, Scearce ABSENT: Chesher, Warren PRESENTATIONS a. Shula Drive/U.S. Highway 29 Intersection Options Presentation (J. Craddock (VDOT)); (15 minutes) Craddock presented an updated safety improvement option to the Board for the Smart Scale Project at the intersection of Shula Drive and U.S. Highway 29. The proposed plan is to close the left turn lane to the West leg of Shula Drive, and also construct a directional left turn lane to the East leg of Shula Drive. Mr. Dudley stated this intersection is in his District and he does support this new option provided by VDOT. Board of Supervisors February 15, 2022 Work Session Warren asked if there had been any fatalities since the blinking lights have been installed. Craddock stated there have been no fatalities since the lights were installed, and there was a previous conversation about cancelling the Project. There was much discussion with the Commonwealth Transportation Board (“CTB”) about this Project and there is not enough data to decide to cancel it. The CTB representative did not feel comfortable cancelling the Project, and feels this option is a good compromise. Dalton asked if the lights will still stay in place, and Craddock confirmed they will still be there. b. FY22 Summer Youth Internship Program Discussion (Staff Contacts: Richard N. Hicks; Kimberly G. Van Der Hyde); (Presenter: Dr. Julie Brown); (15 minutes) Last year, the City of Danville, Virginia, announced a Youth Summer Work Program (“Program”) that was created with the partnership of several different agencies that was a huge success. Brown and Jessie Vernon were present to update the Board on this year’s Summer Internship Program. Her presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. There were six (6) departments within County Government, as well as the two (2) departments with the School System who placed fifteen (15) students in the internship last summer. Due to the success last year, they would like to increase the number of students from fifteen (15) to thirty (30). The request from the County is $75,881, primarily to support the stipends to pay the interns. Hicks stated that the County did not spend all the money from last year, so some of that can be used. Warren asked how much was left over and if this Program is eligible for ARPA funds. Van Der Hyde stated there is approximately $893,000 of ARPA funds left and these monies can be used for government services. Motion to add this item to the Business Meeting Agenda for approval. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Dalton AYES: Ingram, Barksdale, Dalton, Dudley, Scearce, Warren ABSENT: Chesher STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Board Strategic Planning Session Discussion (Chairman Ingram); (5 minutes) Ingram stated he would like for the Board to come together in March and hold a Board Strategic Planning Session; possibly a Friday in March. There was no discussion from the Board and Ingram stated this item can be brought back later. b. Building and Property Building Committee Report (Staff Contact: Richard N. Hicks); (5 minutes) Hicks shared the recommendations from the Property/Building Committee Meeting that was held Board of Supervisors February 15, 2022 Work Session prior to the Work Session. The recommendations were as follows: -to appropriate an additional $300,000 so the Gretna Library Project can be completed; -to bring a plan back at the March or April Meeting for the Moses Building repairs; and -to begin the search for a building to accommodate the CSA Staff due to the increase in the current rent. BUSINESS MEETING DISCUSSION ITEMS Hunt stated the items to be added to the Business Meeting will be as follows: -Summer Internship Program Funding -Gretna Library CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 4:11 PM. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Dalton AYES: Ingram, Barksdale, Dalton, Dudley, Scearce, Warren ABSENT: Chesher b. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (Contact: Board of Supervisors) (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator Purpose: County Administrator Search/Hiring Next Steps c. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matters: Projects Matterhorn, Green, and Landfill Lease Purpose: Economic Development Updates on Unannounced Industries/Prospective Businesses d. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt, Esq.) Board of Supervisors February 15, 2022 Work Session (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matters: Reassessment; Jail Procurement/Land Acquisition; Solid Waste Contract Purpose: Legal Review/Consultation Regarding the Same RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:58 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on February 15, 2022, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Timothy W. Chesher Yes Darrell W. Dalton Yes Timothy W. Dudley Yes Ronald S. Scearce Yes Robert (“Bob”) W. Warren Yes Jessie L. Barksdale Yes William V. (“Vic”) Ingram Yes ADJOURNMENT Ingram adjourned the Meeting at 6:59 PM.