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05-10-2018 Solid Waste Committee Meeting MinutesSolid Waste Committee May 10, 2018 Solid Waste Committee Thursday, May 10, 2018, Meeting VIRGINIA: The Solid Waste Committee of the Pittsylvania County Board of Supervisors was held on Thursday, May 10, 2018, in the Main Conference Room of the County Administration Building in Chatham, Virginia 24531. Tim R. Barber, Chairman, called the Meeting to order at 5:00 p.m. The following Committee members were present: Tim R. Barber Elton W. Blackstock Robert W. Warren participated remotely due to having a family matter to attend. He was riding along Highway 29, and the number dialed in for his remote participation was (434) 250-5305. The following Board of Supervisors Members were also present: Ronald S. Scearce Ben L. Farmer Mr. David M. Smitherman, County Administrator/Clerk of the Board; Mr. J. Vaden Hunt Esq., County Attorney; Mr. Gregory L. Sides, Assistant County Administrator for Planning & Administration; Mr. Richard N. Hicks, Assistant County Administrator for Operations; the Honorable Vincent E. Shorter, Treasurer; the Honorable Shirley Y. Hammock, Commissioner of the Revenue; and Mrs. Kaylyn M. McCluster, Deputy Clerk, were also present. Approval of Agenda Motion was made by Mr. Blackstock, seconded by Mr. Warren, to approve the Agenda with the addition of item 4(e) Recycle Program, which was unanimously approved by the Solid Waste Committee. New Business Mr. Hicks reviewed the Solid Waste Enterprise Budget. Mr. Smitherman stated that the Enterprise Funds the cost of running the Landfill. The total of all expenditures totals $4,073,940, which does include three (3) new compactor sites and some additional equipment. The total of all revenues is $4,073,940. Mr. Hicks explained that it would cost $12,800 to include the Solid Waste Fee billing with the County’s current software company. Mr. Barber asked if it was possible for a person who rents to get the bill sent to their tenant. Mr. Hunt explained that the bill will fall on the shoulders of the property owner, and it will be up to them if they charge their tenants or if they just absorb that cost. There was no Motion needed since Mr. Shorter and Mrs. Hammock were in agreement. Mr. Smitherman has the authority to go ahead and get the software needs started. Mr. Hicks showed a PowerPoint on some of the compactor/green box sites. He showed some improvements to the Rt. 57 green box site, that was all done by the County workers; which saved a tremendous amount of money. Said workers were able to add gravels, paint the green boxes, and add a fence behind the boxes. Mr. Hicks also showed pictures of several other sites on Monday mornings. The boxes were completely overflowing with trash, as well as construction debris. A lot Solid Waste Committee May 10, 2018 of the overflow problems are coming from contractors dumping their debris into the dumpsters and compactor sites, instead of taking it to the Landfill as they should be doing and paying to dump it. Mr. Hicks went over some options for Solid Waste Enforcement. Some options included to increase the hours of five (5) part-time site attendants from twenty (20) hours per week to twenty- eight (28) hours per week. He also stated that they would like to limit the operating hours of the sites, since it seems that a lot of the illegal dumping is taking place after dark. Mr. Hicks also mentioned adding additional cameras with higher resolution so they would be able to zoom in and read a license plate in order to write citations and collect fines. There was also an option to contract out the operations of five (5) of the compactor sites. Mr. Barber stated that he has heard a lot of concerns about recycling and asked Mr. Hicks to look into the recycling program. Mr. Blackstock stated that Bedford County has a program where their inmates go out daily and separate the recyclable items (because people do put the wrong items in the boxes) and that allows for them to have a recycling program. Mr. Blackstock asked Mr. Hicks to check with Bedford County and see how they run their program. Mr. Barber stated that as a Committee, he would like to key in on several things to start doing to show the citizens that the Board is taking action to help the overflow situation; especially with the proposed implementation of the new Solid Waste Fee. Mr. Barber suggested installing signs that state what is allowed, to install cameras at all the sites, and to look into implementing the recycling program. Mr. Barber also wants to consider extending the wall and adding another box at the 622 site. Mr. Smitherman stated that having the Sheriff’s Office hand deliver a letter of violation would eliminate and help control a lot of the illegal contractor dumping. Adjournment Motion was made by Mr. Blackstock, seconded by Mr. Warren, to adjourn. Mr. Barber adjourned the meeting at 5:54 PM.