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05-21-2018 Property Building Committee Meeting Minutes 1 MINUTES PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROPERTY/BUILDING COMMITTEE MAIN CONFERENCE ROOM COUNTY ADMINISTRATION BUILDING MONDAY, MAY 21, 2018 5:00 PM The meeting was opened at 5:00 pm by Mr. Joe B. Davis, Chairman of the Property and Building Committee of the Pittsylvania County Board of Supervisors. Present Joe Davis, Chairman, Property and Building Committee, Board of Supervisors Robert Warren, Property and Building Committee, Board of Supervisors Absent Dr. Charles Miller Jr., Property and Building Committee, Board of Supervisors Guests Mr. Ronald S. Scearce, Vice Chairman, Board of Supervisors David Smitherman, County Administrator Richard Hicks, Assistant County Administrator Kaylyn McCluster, Deputy Clerk J. Vaden Hunt Esq., County Attorney Rev. Stone, Gospel Tabernacle Motion was made by Mr. Warren, seconded by Mr. Davis, to approve the agenda. Mr. Hicks introduced Rev. Stone, as he was there to tell the Committee his desires for the ball field in Gretna owned by the County. Mr. Stone explained that the people at his Community Center recently started a community effort to clean up the litter on Payne Street, Chaney Lane, and the Northside Drive areas which include the ball field and would like to acquire that property to continue to help citizens throughout the community. Mr. Hicks stated that the County only mows that property maybe once a year and the County is not maintaining it properly. Mr. Warren asked what the last process was when there was property handed over, and Mr. Hunt stated that the property was put on govdeals.com and they were able to go on the website and purchase it from there. Mr. Warren stated that in order to be fair to everyone, he believes that is the avenue that will have to be taken. Mr. Stone asked about the possibility of a lease, due to being financially strapped at the moment and not being able to purchase the property right now. He stated that they would continue to maintain it. Mr. Warren asked Mr. Hunt about drawing up a lease for a couple of years with renewals in the lease stipulating what the 2 property would be used for, such as community activities and County-wide youth. Mr. Hunt stated that he wants to be sure that it allowed under the State Code since it is a religious organization, and that it would also require a Public Hearing. Mr. Hunt agreed to do the research and get back in touch with Rev. Stone. Mr. Hicks stated that the Town of Chatham granted the special use permit for the school system to use the Armory for their Ready for Success program. Mr. Hicks met with Dr. Jones, Superintendent of Pittsylvania County Schools, and he had a fairly extensive list of the repairs needed and the costs. The County is planning to take care of the fire alarms system and modification to the fence. The Sheriff has also agreed to allow the inmates to paint the inside of the building. Mr. Hunt has a meeting scheduled to discuss the financing, but the County will still maintain ownership. Mr. Warren asked about an update on the relief of the CSA burden. Mr. Hunt stated that the CPMT Board has to adopt a Resolution and that has to be placed on the State Board’s OCS meeting. There is no guarantee, but the proper steps are being taken. A motion was made by Mr. Warren, seconded by Mr. Davis, to adjourn at 5:28 pm.