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12-04-2018 Personnel Committee Meeting - DRAFTPersonnel Committee December 4, 2019 Pittsylvania County Board of Supervisors Personnel Committee Wednesday, December 4, 2019, Meeting VIRGINIA: The Personnel Committee of the Pittsylvania County Board of Supervisors was held on Wednesday, December 4, 2019, in the Main Conference Room of the County Administration Building in Chatham, Virginia 24531. Joe B. Davis, Chair, called the Meeting to order at 4:00 PM. The following Members were present: Charles H. Miller, Jr. Joe B. Davis The following Board of Supervisors Members were also present: Ronald S. Scearce Robert W. Warren Board of Supervisors and Committee Member, Ben L. Farmer, joined the meeting at 4:03 PM. Mr. J. Vaden Hunt Esq., County Attorney; Richard N. Hicks, Assistant County Administrator; and Mrs. Kaylyn M. McCluster, Deputy Clerk; were also present. Approval of Agenda Motion made by Dr. Miller, seconded by Mr. Davis, to approve Agenda, which was unanimously approved by the Committee Members present. New Business Discussion of County-Owned Equipment Policy: Mr. Hunt stated there is no formal policy regarding County-Owned Equipment upon retirement of employees or Elected Officials. At the May 8, 2018 Legislative Committee Meeting, County Staff presented a County-owned Equipment Policy to the Legislative Committee. The Committee then referred this item to a future Work Session for discussion. This was an item on the Agenda for the May 15, 2018, Work Session and it was suggested that this may need to be added to the Personnel Policy and brought back to the Board. To date, there has been no additional discussion regarding this matter. County Staff is looking for direction on this matter from the Board. Motion by Mr. Farmer, second by Dr. Miller, to table this item and bring back Option “B” to the full Board in January for consideration, which was unanimously approved by the Committee Members present. Closed Session Motion by Dr. Miller, second by Mr. Farmer to enter Closed Session, which was unanimously approved by the Committee Members present. The Committee entered Closed Session at 4:15 PM. Personnel Committee December 4, 2019 (A) Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Attorney Purpose: Discussion of Job Performance; Review of Annual Employment Evaluation; and/or Discussion of Revisions to Employment Contract (2) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: Pittsylvania County Service Authority Board Member Purpose: Discussion of Job Performance Return to Open Session The Board returned to Open session at 5:04 PM and a Motion was made by Dr. Miller, second by Mr. Farmer, to temporarily recess the Committee Meeting until after the Legislative Committee Meeting, which was unanimously approved by the Committee Members present. Recess The Committee took a recess at 5:04 PM. Reconvene Motion was made by Dr. Miller, second by Mr. Farmer, to reconvene the Personnel Committee Meeting at 6:00 PM. The Committee returned to Closed Session at 6:00 PM. The Personnel Committee returned to Open Session at 7:10 PM and the following Certification was recorded: PITTSYLVANIA COUNTY FINANCE COMMITTEE CERTIFY CLOSED MEETING BE IT RESOLVED that at the Meeting of the Pittsylvania County Personnel Committee on December 4, 2019, the Committee hereby certifies by a recorded vote that to the best of each Committee Member’s knowledge only public business matters lawfully exempted from the Open Meeting Requirements of the Virginia Freedom of Information Act (the “Code”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Minutes of the Committee. Vote Personnel Committee December 4, 2019 Ben L. Farmer Yes Charles H. Miller, Jr. Yes Joe B. Davis Yes Adjournment Mr. Davis adjourned the Meeting at 7:12 PM.