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08-07-2018 Fire-Rescue Committee Meeting MinutesFire/Rescue Committee August 7, 2018 Pittsylvania County Board of Supervisors Fire/Rescue Committee Tuesday, August 7, 2018, Meeting VIRGINIA: The Fire/Rescue Committee of the Pittsylvania County Board of Supervisors was held on Tuesday, August 7, 2018, in the Main Conference Room of the County Administration Building in Chatham, Virginia 24531. Ronald S. Scearce, Chair, called the Meeting to order at 5:00 p.m. The following Committee Members were present: Tim R. Barber Elton W. Blackstock The following Board of Supervisors Members were also present: Ben L. Farmer Robert W. Warren Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden Hunt Esq., County Attorney; Mr. Greg L. Sides, Assistant County Administrator for Planning & Administration; Mr. Richard Hicks, Assistant County Administrator for Operations; Mrs. Kaylyn McCluster, Deputy Clerk; the Honorable Michael Taylor, Sheriff; Chris C. Slemp, Interim Emergency Services Coordinator; and Captain Donald Motley were also present. Approval of Agenda Motion was made by Mr. Barber, seconded by Mr. Blackstock, to approve Agenda, which was unanimously approved by the Committee. New Business Training Incentive Program: Mr. Slemp stated that recently he increased the total training fund line in the County Budget to $85,000. He stated that the costs of EMT classes are continuously increasing. An individual can apply for some state reimbursements, but that pot does exhaust. The classes run between $600 and $700 per student. After the completion of the class, the Agency would apply for the reimbursement. Mr. Warren stated that there should be a standard cap for every Agency for the amount of reimbursement. Public Safety Ordinance Discussion: Mr. Slemp stated that this discussion has come up several times and he wants direction from the Board about where it wants to go so he can start back working on it. Mr. Smitherman stated publicly that he was not going to be involved in this, and that this document is to be agreed to by everyone involved. The suggestion was made to have a group, that includes three (3) people from Fire/Rescue, Mr. Scearce, Mr. Slemp, and two (2) EMAC representatives, come together with a facilitator to develop this document and bring back to the Fire/Rescue Committee. Mr. Blackstock stated that he wants all the volunteers involved in this process and agrees with the facilitator being brought back in Fire/Rescue Committee August 7, 2018 to assist with this process. Mr. Farmer asked for clarification on the document that was already drafted. There has been no agreement reached on that document, hence the need for a professional to come in and navigate the areas that need work. Mr. Farmer also asked if this delay would cause any negative financial impact to the agency based on the FY19 budget that was approved, and Mr. Slemp stated that it should not be. Motion was made by Mr. Blackstock to have Mr. Smitherman and Mr. Slemp contact the representatives who did the study to see if they can provide a facilitator to help the County work through some of these issues with the Fire and Rescue Association. Mr. Warren suggested to include at least one (1) or two (2) EMAC so they see things from the financial side. Amended Motion made by Mr. Blackstock, seconded by Mr. Barber, to have Mr. Smitherman and Mr. Slemp contact the representatives who did the study to see if they can provide a facilitator to help us work through some of these issues with a group made up of seven (7) members that include three (3) from the Fire and Rescue Association, two (2) EMAC, Mr. Slemp, and Mr. Scearce, which was unanimously approved by the Committee. Mr. Scearce suggested putting a timeline on this and the decided completion date was set for January 31, 2019. Mr. Barber also suggested taking the plan back to the Departments so they can all see the document before being brought back before the Board so they all have an opportunity to comment and know what all is included in the document. Closed Session Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. a. Legal Authority: Virginia Code 2.2-3711(A)(8) Subject: EMS Transport Back-Up Service Purpose: Consultation with Legal Counsel Regarding E-911 Transport Back-Up Service Contract Negotiations b. Legal Authority: Virginia Code 2.2-3711(A)(8) Subject: E-911 Center Purpose: Consultation with Legal Counsel Regarding Potential E-911 Management Contract Negotiations Motion was made by Mr. Blackstock, seconded by Mr. Barber, to enter into Closed Session, which was unanimously approved by the Committee. Return to Open Session and Closed Session Certification The Board returned to Open Session at 6:44 PM and the following Certification was recorded: CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Fire/Rescue Committee Meeting of the Pittsylvania County Board of Supervisors on August 7, 2018, the Committee hereby certifies by a recorded vote that to the best of each Committee Member’s knowledge only public business matters lawfully exempted Fire/Rescue Committee August 7, 2018 from the open meeting requirements of the Virginia Freedom of Information Act (the “Code”) and identified in the Motion authorizing the Closed Meeting were heard, discussed or considered in the Closed Meeting. If any Member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Ronald S. Scearce Yes Tim R. Barber Yes Elton W. Blackstock Yes Adjournment Mr. Scearce adjourned the Meeting at 6:45 PM.