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10-19-2021 Work Session - DRAFT Pittsylvania County Board of Supervisors Work Session October 19, 2021 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Work Session was held on October 19, 2021, in the Main Conference Room of the County Administration Building, located at 1 Center Street, Chatham, Virginia. CALL TO ORDER (4:30 PM) Warren called the Meeting to Order at 4:30 PM. ROLL CALL The following Board Members were present: Attendee Name Title Status Arrived Robert ("Bob") W. Warren Chairman - Chatham Blairs District Present 4:29 PM Ronald S. Scearce Vice-Chairman - Westover District Present 4:28 PM Joe B. Davis Supervisor - Dan River District Present 4:29 PM Timothy W. Dudley Supervisor - Staunton River District Present 4:29 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 4:28 PM William V. ("Vic") Ingram Supervisor - Tunstall District Present 4:28 PM Charles H. Miller, Jr. Supervisor - Banister District Present 4:29 PM AGENDA ITEMS TO BE ADDED Motion to add to the Agenda the consideration of establishing a Director of Tourism and Historical Buildings and Artifacts. RESULT: DEFEATED [5-2] MOVER: Ingram SECONDER: Farmer AYES: Ingram, Farmer NAYES: Davis, Dudley, Miller, Scearce, Warren APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller PRESENTATIONS a. County Tourism Presentation (Danville DMO); (Staff Contact: David M. Smitherman); (Presenter: Corrie Bobe); (10 minutes) Board of Supervisors October 19, 2021 Work Session Corrie Bobe, Danville DMO Member, provided the Board a County tourism update. This presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. b. County Historical Society Update (Staff Contact: David M. Smitherman); (Presenter: Bill Guerrant); (10 minutes) Pittsylvania Historical Society President, Bill Guerrant, presented the Board a County Historical Society update. The presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. c. County Agritourism Update (Staff Contact: David M. Smitherman); (Presenter: John Harris, ODAC); (10 minutes) John Harris, Executive Director, Olde Dominion Agricultural Foundation, updated the Board on County agritourism and other related matters. The presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. CSA End of Year Report (Staff Contact: Cheryl J. Boswell); (10 minutes) Boswell, CSA Coordinator, presented the CSA End of Year Report. She stated over the last three (3) fiscal years, a total of $1,865,960.10 has been saved. For Fiscal Year 2021, there has been an increase in expenditures of $464,504.83, but this is mainly due to the increase in foster care numbers due to COVID. The presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. b. 2021 Employee Satisfaction Survey Results (Staff Contact: Dave F. Arnold); (10 minutes) Arnold, Assistant County Administrator, presented the 2021 Employee Satisfaction Survey results to the Board. The Survey was designed using SurveyMonkey, which is an online survey development cloud-based software service company. The Employee Satisfaction Survey was sent to all County employees and all Constitutional Office employees. Since 2018, there has been a constant uptick of employee satisfaction at work. The Survey results can be found on the County’s website at www.pittsylvaniacountyva.gov. BUSINESS MEETING DISCUSSION ITEMS a. Committee Recommendations (Finance and Legislative); (Staff Contacts: Kimberly G. Van Der Hyde and J. Vaden Hunt, Esq.); (5 minutes) Van Der Hyde briefed the Board on the following recommendations from the Finance Committee: · approval of engineering agreement for Rage Plastics Pump Station · recommendation to pay PDE unpaid expenses from the bond on file · authorization to Execute On Call Engineering Agreements Board of Supervisors October 19, 2021 Work Session · Horseshoe Road Waterline Extension Engineering Proposal Approval · FEMA Mitigation Grant Application Approval Hunt briefed the Board on the following recommendations from the Legislative Committee: · Authorization to advertise for a Public Hearing to remove PCC Chapters 30 and 30.1; Chathmoss Cable · Authorization to advertise for a Public Hearing in November regarding solar revisions CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 5:35 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Dudley SECONDER: Miller AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matters: Projects Matterhorn and Whoosh Purpose: Economic Development Updates on Unannounced Industries/Prospective Businesses b. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt, Esq.) (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Potential Landfill Contract Purpose: Legal Consultation/Advice Regarding the Same RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:30 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ Meeting (“Board”) on October 19, 2021, the Board hereby certifies by a recorded vote that to the best of Board of Supervisors October 19, 2021 Work Session each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Davis Yes Dudley Yes Farmer Yes Ingram Yes Miller Yes Scearce Yes Warren Yes ADJOURNMENT Warren adjourned the Meeting at 6:31 PM.