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09-21-2021 Work Session - DRAFT PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ WORK SESSION September 21, 2021 VIRGINIA: The Pittsylvania County Board of Supervisors’ Work Session was held on September 21, 2021 in the Conference Room of the County Administration Building, 1 Center Street, Chatham, Virginia 24531. CALL TO ORDER (4:30 PM) Warren called the Meeting to Order at 4:30 PM. ROLL CALL The following Members were present: Attendee Name Title Status Arrived Robert ("Bob") W. Warren Chairman - Chatham Blairs District Present 4:33 PM Ronald S. Scearce Vice-Chairman - Westover District Present 4:33 PM Joe B. Davis Supervisor - Dan River District Present 4:33 PM Timothy W. Dudley Supervisor - Staunton River District Present 4:34 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 4:33 PM William V. ("Vic") Ingram Supervisor - Tunstall District Present 4:33 PM Charles H. Miller, Jr. Supervisor - Banister District Present 4:33 PM AGENDA ITEMS TO BE ADDED Motion to remove Item 5a from the Agenda, and to add to the subject matter, Blue Ridge Rock Festival Contracts to Item 8b. RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller ITEMS REMOVED FROM AGENDA a. County Tourism Update (Staff Contact: David M. Smitherman); (Presenter: Corrie Bobe); (15 minutes) PRESENTATIONS Board of Supervisors September 21, 2021 Work Session a. County Agritourism Update (Staff Contact: David M. Smitherman); (Presenter: John Harris, ODAC); (15 minutes) John Harris, Executive Director of the Olde Dominion Agricultural Foundation, was present to update the Board on agritourism in the County. In 2019, the ODAC had 75,000 visitors for events such as arena events, agricultural meetings, weddings, and farmer’s markets. They currently have twenty-one (21) partnerships, and two (2) partnerships in the building process, as well as several potential partnerships. They would like to create “Destination Pittsylvania County” and be able to manage the current tourism website. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. County Transient Occupancy Tax Usage Discussion (Staff Contact: David M. Smitherman); (15 minutes) There were other groups that were not able to be present at the meeting, and Smitherman asked the Board's desire to discuss this potential usage, or to wait until the Board is able to hear from other groups. Motion to table this item until further information is given. RESULT: APPROVED [UNANIMOUS] MOVER: Ingram SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller BUSINESS MEETING DISCUSSION ITEMS None. CLOSED SESSION a. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matters: Projects Settlement, AI, and Matterhorn Purpose: Economic Development Updates on Unannounced Industries/Prospective Businesses b. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt, Esq.) (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matters: RDOF MOU, Solar Siting Agreements, and Blue Ridge Rock Festival Contracts Board of Supervisors September 21, 2021 Work Session Purpose: Legal Consultation/Advice Regarding the Same Motion to enter Closed Session. RESULT: APPROVED [UNANIMOUS] MOVER: Davis SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller The Board entered Closed Session at 5:08 PM. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:38 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on September 21, 2021, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Davis Yes Dudley Yes Farmer Yes Ingram Yes Miller Yes Scearce Yes Warren Yes ADJOURNMENT Warren adjourned the Meeting at 6:40 PM.