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08-17-2021 Work Session - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS WORK SESSION August 17, 2021 VIRGINIA: The Pittsylvania County Board of Supervisors’ Work Session was held on August 17, 2021, in the Elections and Training Center, 18 Depot Street, Chatham, Virginia. Robert (“Bob”) W. Warren, Chairman, called the Meeting to order at 4:40 PM. CALL TO ORDER (4:30 PM) Warren called the Meeting to Order at 4:30 PM. ROLL CALL The following Members were present: Attendee Name Title Status Arrived Robert (“Bob") W. Warren Chairman - Chatham Blairs District Present 4:39 PM Ronald S. Scearce Vice-Chairman - Westover District Present 4:38 PM Joe B. Davis Supervisor - Dan River District Present 4:38 PM Timothy W. Dudley Supervisor - Staunton River District Present 4:39 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 4:38 PM William V. ("Vic") Ingram Supervisor - Tunstall District Present 4:37 PM Charles H. Miller, Jr. Supervisor - Banister District Present 4:39 PM APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Miller SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller PRESENTATIONS None. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. CSA Audit Review (Staff Contact: Boswell); (10 minutes) Boswell, CSA Coordinator, presented the final CSA audit to the Board. There were no major audit findings this year and there were no issues with individual case files. The only non-compliance issue was on the annual filings, and this was only due to the Office of Children’s Services (“OCS”) requiring CPMT and FAPT to fill out the long form instead of the standard Financial Disclosure Form that is required by the State. This has since been corrected and the correct forms will be sent out going forward. b. Final Proposed Water and Sewer Extension Policy Review (Staff Contact: Adcock); (30 minutes) Board of Supervisors August 17, 2021 Work Session Adcock presented how the new potential policy would apply to some recent water extension requests. His presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. BUSINESS MEETING DISCUSSION ITEMS a. Finance Committee Recommendations (Staff Contact: Van Der Hyde); (5 minutes) Van Der Hyde stated the Finance Committee recommended to the full Board approval of ARPA funds for Fire and Rescue and Premium Pay. These items will be added to the Business Meeting’s Agenda for approval. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 5:20 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Dudley SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matters: Projects Solomon, AI, Settlement, and P Purpose: Economic Development Updates on Unannounced Industries/Prospective Businesses b. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (Staff Contact: J. Vaden Hunt, Esq.) (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matter: Jail Land Purpose: Discussion of Related Property Acquisitions for a Public Purpose c. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt, Esq.) (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matters: RDOF MOU Update, Solar Siting Agreement Review, Cool Branch/Franklin County Agreement Update, and Keeling VFD Probation Update Board of Supervisors August 17, 2021 Work Session Purpose: Legal Consultation/Legal Advice Regarding the Same RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:44 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at Pittsylvania County Board of Supervisors’ (“Board”) Meeting on August 17, 2021, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Davis Yes Dudley Yes Farmer Yes Ingram Yes Miller Yes Scearce Yes Warren Yes ADJOURNMENT Warren adjourned the Meeting at 6:46 PM.