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08-17-2021 Business Meeting - DRAFT PITTSYLVANIA COUNTY BOARD OF SUPERVISORS BUSINESS MEETING August 17, 2021 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting was held on August 17, 2021, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Robert W. Warren, Chairman, called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present: Attendee Name Title Status Arrived Robert ("Bob") W. Warren Chairman - Chatham Blairs District Present 6:27 PM Ronald S. Scearce Vice-Chairman - Westover District Present 6:27 PM Joe B. Davis Supervisor - Dan River District Present 6:28 PM Timothy W. Dudley Supervisor - Staunton River District Present 6:28 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 6:26 PM William V. ("Vic") Ingram Supervisor - Tunstall District Present 6:25 PM Charles H. Miller, Jr. Supervisor - Banister District Present 6:28 PM AGENDA ITEMS TO BE ADDED Motion to add the following items to the Agenda: • Cool Branch funding to New Business as item 12a; and • Finance Committee Recommendations to Matters from Work Session as item 13a. RESULT: ADOPTED [UNANIMOUS] MOVER: Farmer SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA Motion to approve amended Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Davis SECONDER: Farmer AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller CONSENT AGENDA Motion to approve Consent Agenda. Board of Supervisors August 17, 2021 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Davis SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. July Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster) b. July Bill List Approval (online); (Staff Contact: Kimberly G. Van Der Hyde) c. Southern Area Agency on Aging Appointment (Anita White); (Staff Contact: Kaylyn M. McCluster) d. Dan River ASAP Appointment (James Hodgson); (Staff Contact: Kaylyn M. McCluster) e. Resolution # 2021-08-01 (VA Opioid Fund MOU) Adoption (Staff Contact: J. Vaden Hunt, Esq.) f. Resolution # 2021-08-02 (2021 County Redistricting Process Criteria) Adoption (Staff Contact: Dave F. Arnold) g. Water Disconnection Resumption Approval (Staff Contact: Christopher Adcock) h. Resolution # 2021-08-05 (Authorization of Submission of Economic Development Administration Grant Application for Critical Improvements for Public Water and Sewer Infrastructure Project) Adoption (Staff Contact: Chris Adcock) i. 2021 Year End County Budget Amendments Approval (Staff Contact: Kimberly G. Van Der Hyde) j. Resolution # 2021-08-06 (WPPDC Charter Amendment Approval) Adoption (Staff Contact: David M. Smitherman) k. Resolution # 2021-08-07 (TLAC No Wake Surfing Regulation) Adoption (Staff Contact: Emily S. Ragsdale) PRESENTATIONS a. Intern Recognition Presentation (Staff Contact: Richard N. Hicks) In partnership with many area agencies, the County supported a Summer Youth Work Program that provided meaningful work experience for approximately twenty-five (25) County High School and post-graduate students. Interested students applied for individual positions and the County hosted nine (9) interns in six (6) County Departments. The interns were able to get real life work experience and learning opportunities in different career fields, all while providing great service to the County and its citizens. County Staff recognized these interns and allowed them a moment to express what the internship meant to them. The Board recognized the interns for the Summer Youth Work Program. Natalie Hodge, Special Projects Coordinator for the West Piedmont Workforce Development Board, and Dana Wilson, Program Coordinator for the Institute of Advanced Learning and Research, stated there were Board of Supervisors August 17, 2021 Business Meeting fifteen (15) students that were placed within County departments, Docusystems, and Pittsylvania County Schools for the Summer Youth Program. She thanked the Board for understanding the value of internships for our youth. Angela Rigney, Pittsylvania County School Director of Career and Technical Education, thanked everyone involved for the collaboration. Warren thanked Rigney and Dr. Jones for everything the school system has done and stated that our Region is blessed from the work of the school system. Economic Development has been affected in a positive way by the actions of the schools. Eben Leigh, Public Relations intern, shared with the Board that he really enjoyed his time as an intern with the County. The internship has given him a better understanding of local government. Leigh stated he is much more comfortable going out into the workforce. He was able to meet Governor Northam and he thanked the Board and Staff for his experience with the County. Amelia Wilson thanked the Board for investing in the County's youth. Her daughter, Cora Wilson, was an intern in Community Development for the summer. HEARING OF THE CITIZENS None. PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Case R-21-018; Olde Dominion Agricultural Foundation, Inc; Rezoning from M-1, Industrial District, Light Industry, to A-1, Agricultural District (Supervisor Miller) Warren opened the Public Hearing at 7:30 PM. No one signed up to speak and Warren closed the Public Hearing at 7:31 PM. Motion to approve the rezoning of 2.39 acres from M-1, Industrial District, Light Industry, to A-1, Agricultural District, to allow the property to be consolidated with an adjacent parcel. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Miller SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Case 2: Public Hearing: Case R-21-019; Wesley Lee Francis; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Supervisor Miller) Warren opened the Public Hearing at 7:32 PM. Wesley Francis was present to represent the Petition. No one signed up to speak and Warren closed the Public Hearing at 7:34 PM. Board of Supervisors August 17, 2021 Business Meeting Motion to approve the rezoning of 3.79 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be consolidated with an adjacent property. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Miller SECONDER: Farmer AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Case 3: Public Hearing: Case R-21-020; Terry Parsons; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Supervisor Farmer) Warren opened the Public Hearing at 7:35 PM. Terry Parsons was present to represent the Petition. No one signed up to speak and Mr. Warren closed the Public Hearing at 7:36 PM. Motion to approve the rezoning of 17.20 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be used for agricultural purposes. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Farmer SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Case 4: Public Hearing: Case R-21-021; Garnette Short; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Supervisor Dudley) Warren opened the Public Hearing at 7:36 PM. Garnette Short was present to represent the Petition. Curtis Arthur, 4964 Shula Drive, Hurt, Virginia 24563, signed up to speak, but his question had been answered. Warren closed the Public Hearing at 7:38 PM. Motion to approve the rezoning of 7.0 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the properties to be used for agricultural purposes. The rezoning would be consistent with the County’s Comprehensive Plan. Board of Supervisors August 17, 2021 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Case 5: Public Hearing: Case R-21-023; Mildred Lumpkin; Rezoning from MHP, Residential Manufactured Housing Park District, to A-1, Agricultural District (Supervisor Farmer) Warren opened the Public Hearing at 7:39 PM. No one signed up to speak and Warren closed the Public Hearing at 7:40 PM. Motion to approve the rezoning of 1.083 acres from MHP, Residential Manufactured Housing Park District, to A-1, Agricultural District, to allow the property to be consolidated with an adjacent parcel. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Farmer SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Other Public Hearings 1. Public Hearing: S.R. 794 (Old Mine Road) "No Through Trucks Restrictions VDOT Study Recommendation" (Contact: Supervisor Farmer) Farmer has requested the County conduct a Public Hearing recommending a VDOT study of potential no through truck restrictions on Old Mine Road. This Public Hearing was advertised as legally required in The Chatham Star Tribune on August 4, 2021, and August 11, 2021. Warren opened the Public Hearing at 7:41 PM. Linwood Cook spoke and stated he was a retired Methodist Minister who has a farm on Old Mine Road, right across from Piney Fork Church. He’s observed eighteen-wheelers going by GPS and turning on Old Mine Road to avoid going to Gretna and turning on 40 to go to Rocky Mount. It’s a very narrow road and it isn’t local trucks traveling the roads, they are cross country trucks. He stated these roads are in no way built like Highway 29 or Route 40 to carry eighty- thousand-pound (8,000) trucks. He also addressed the high-speed traffic on weekends from the travelers from North Carolina and Danville going to Smith Mountain Lake. He met with Virginia State Police, and they shared that in the year 2020 there were three (3) major accidents at the intersection of Old Mine and Piney Road where Old Mine makes the sharp left and right. He left suggestions with the Board regarding possible wordage for signs for that area. Board of Supervisors August 17, 2021 Business Meeting Taft Yeatts stated that he lives on Old Mine Road and his family has farmland there. He said that turning off Route 40 sharp onto Old Mine Road, it cuts back more than ninety (90) degrees so it’s hard to get a car or four-wheel drive pickup off the road there, and they have torn the intersection up trying to get them off there. Less than an eighth (1/8) of a mile into it is a sharp curve that you can’t see, it’s a blind curve down a bottom and VDOT has put a twenty-five (25) mile an hour sign there but if you meet a tractor trailer, there’s no road, even with the widening of the road. He stated that where he lives there are fragments that have been broken off, and water through the years has washed along the shoulder of the road and exposed the asphalt and the shoulders. He has witnessed a school bus meeting a box truck and they both had to stop and get off the road to be able to pass each other. He stated he does believe it is a GPS problem. Tim Cook stated this is a result of GPS re-rerouting these vehicles through this road. In the last eight years that he’s lived there at 2461 Old Mine Road, he’s almost been in an accident because he was on a farm vehicle trying to make a left hand turn into his farm access road, and traffic just goes right by him and not paying attention to his signal. He stated it is a very dangerous situation there on Old Mine. He said his sister-in-law was almost involved in a head-in collision on the road as well. Warren closed the Public Hearing at 7:53 PM Motion to adopt Resolution # 2021-08-03 as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Farmer SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller 2. Public Hearing: Resolution # 2021-08-04 (VRA Revenue/Refunding Bonds) Adoption (Staff Contact: Kimberly G. Van Der Hyde) The County is planning capital expenditures for the County’s Solid Waste System. These capital improvements include constructing and equipping three (3) new Convenience Centers, constructing a new cell in the County’s Landfill, and acquiring equipment for use at the Landfill (“Projects”). The Board has applied with the Virginia Resources Authority to secure financing, not to exceed $9,000,000, to cover the Projects, as well as refinancing the Landfill portion of the 2018A Bonds issued for Landfill equipment. The Board is required to adopt Resolution authorizing and providing for the issuance, sale, and award of two (2) series of Solid Waste System Revenue and Refunding Bonds. Warren opened the Public Hearing at 7:56 PM. Greg Robinson, Callands-Gretna District, spoke against the bonds. He feels that the County is just kicking the can down the road, and he is not in favor of this. Board of Supervisors August 17, 2021 Business Meeting Warren Closed the Public Hearing at 8:01 PM. Motion to adopt Resolution # 2021-08-04, authorizing and providing for the issuance, sale, and award of two (2) series of Solid Waste System Revenue and Refunding Bonds. RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller 3. Public Hearing: FY22 County Budget Amendments Public Hearing (Staff Contact: Kimberly G. Van Der Hyde) Virginia Code § 15.2-2507 states that “Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by section 15.2-2504. However, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by publishing a notice of a meeting and a public hearing once in a newspaper having general circulation in that locality at least seven days prior to the meeting date. An advertisement of the Budget Amendments appeared in the Chatham Star Tribune on August 4, 2021, which satisfies the seven (7)-day legal notice requirement. Warren opened the Public Hearing at 8:06 PM. Willie Fitzgerald, Banister District, stated his concerns regarding the Budget. He asked what happened to the compensation that the PCSA was paying its Board members once the Board was dissolved. He also stated his opposition for the meals tax and the one percent (1%) sales tax increase referendum in November for the schools. Warren closed the Public Hearing at 8:11 PM. Motion that $27,084,437.41 be approved and appropriated to the FY2022 County Budget as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller UNFINISHED BUSINESS None. NEW BUSINESS a. Cool Branch Funding Discussion Board of Supervisors August 17, 2021 Business Meeting Farmer stated around two (2) years ago Cool Branch came to the Board requesting money for two (2) apparatus (an ambulance and fire truck); which caused the Board to look at the uniqueness of what Cool Branch is, in terms of servicing both Pittsylvania and Franklin Counties. Through a lot of conversation and negotiations, the Board is still not at a place of mutual agreement with Franklin County, but Board still wants to stick by a commitment made two (2) years ago and to do their part to help Cool Branch move forward. Motion that all donations that are raised by the Cool Branch Fire and Rescue starting July 1, 2021, and runs through September 30, 2021, that this Board matches, with an amount not to exceed $230,000. RESULT: APPROVED [UNANIMOUS] MOVER: Farmer SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller MATTERS FROM WORK SESSION (IF ANY) a. Finance Committee Recommendations Motion that the Board set aside $1 Million of ARPA funds to support its volunteer fire and rescue agencies and that the Fire and Rescue Commission receive applications and make award recommendations to the Finance Committee for the use of these funds, and that the County provide all Public Safety, Solid Waste, and Social Services employees a one-time $3,000 Premium Pay bonus and that all other employees in Grades one (1) through twenty-four (24) receive a $1,500 Premium Pay bonus utilizing federal stimulus funds. RESULT: APPROVED [UNANIMOUS] MOVER: Davis SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller BOARD MEMBER REPORTS • Ingram stated he is grateful for the many men and women who have served our Country and to remember the Afghan people and all who have family members who are down with COVID. He also asked to remember Bonnie Jones as she is in the hospital battling COVID. He also recognized Mr. and Mrs. James Thornton on their 63rd year anniversary, and their daughter, Evonda Thornton, retired from DCC after 31 years. • Farmer stated there are two (2) events in his district. On September 11, 2021, there will be a Fire and Rescue Golf Tournament at Cedar’s Country Club and Cool Branch is having a truck raffle fundraiser. Board of Supervisors August 17, 2021 Business Meeting • Dudley thanked everyone for coming to the Meeting, and he also thanked the Interns for coming and for their work this summer. He also stated the twenty (20) year anniversary of 9/11 is upon us and he is thankful to be born in the Unites States and is thankful for our freedoms. He also thanked Staff for their hard work. • Miller thanked everyone for attending the meetings and those who listen by live stream. On September 15th at 11:00 AM, the first elected African American member of this Board for the Banister District will be honored with a Bridge Dedication in Blairs. Ms. Lillian Pritchett and her son will be in attendance as honored guests. He stated he is very appreciative of the entire Board and thankful that one hundred percent (100%) of the Board agreed when the vote was taken for this Bridge. • Davis thanked Staff for the job they do and is thankful that there are many exciting things that will be announced in the future. • Scearce stated we watched Afghanistan fall apart and to keep the innocent people in your prayers. He wants to let the public know that he has the highest regard for the integrity of County Staff and for those on the Board, but there was a comment made about the "good old boys" and favors that are being dished out. He asked that if anyone knows of anything like this, to please contact him or Smitherman, and to please deal with facts and not slander. • Warren wished the interns well and recognized Gretna, Blairs, Bachelors Hall, and Tunstall EMS on the percentage of calls answered. This speaks volumes because these volunteers throughout the County do such a great job. He is very pleased for the Board approving the bonuses for law enforcement and Public Safety. COUNTY ADMINISTRATOR REPORTS Smitherman spoke on the internship and how it was an overwhelming success and wished them all good luck. He stated the County’s financial status is as good as it has probably ever been. He was able to meet most of the candidates running for seats on the Board. He shared his frustration with how transparent this Board and County Staff are with outward flow of information, yet citizens still are not being engaged in local government. Stopping participation is a symptom of our society, and it is the responsibilities of the citizens to be always engaged in government. The County will continue to push out information to provide our citizens with everything they need to be informed about local government. He also thanked Davis for his Motion regarding premium pay for employees. ADJOURNMENT Warren adjourned the Meeting at 8:47 PM.