07-20-2021 Work Session - FINAL
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
Work Session
July 20, 2021
VIRGINIA: The Pittsylvania County Board of Supervisors’ Work Session occurred on
July 20, 2021, in the Elections and Training Center, 18 Depot Street, Chatham, Virginia 24531.
CALL TO ORDER (4:38 PM)
Robert (“Bob”) W. Warren, Chairman, called the Meeting to Order at 4:38 PM.
ROLL CALL
The following Members were present:
Attendee Name Title Status
Robert ("Bob") W. Warren Chairman; Chatham Blairs District Present
Ronald S. Scearce Vice-Chairman; Westover District Present
Joe B. Davis Supervisor; Dan River District Present
Timothy W. Dudley Supervisor; Staunton River District Present
Ben L. Farmer Supervisor; Callands-Gretna District Present
William V. ("Vic") Ingram Supervisor; Tunstall District Present
Charles H. Miller, Jr. Supervisor; Banister District Present
AGENDA ITEMS TO BE ADDED
Motion to add the following Closed Session to the Agenda:
Discussion concerning a prospective business or industry or the expansion of an existing business
or industry where no previous announcement has been made of the business' or industry's interest
in locating or expanding its facilities in the community.
Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project AI
Purpose: Economic Development Update on Unannounced Prospective
Industry
RESULT: ADOPTED [UNANIMOUS]
MOVER: Dudley
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
APPROVAL OF AGENDA
Motion to approve Agenda.
Board of Supervisors
July 20, 2021
Work Session
RESULT: ADOPTED [UNANIMOUS]
MOVER: Miller
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
PRESENTATIONS
a. David F. Arnold (Assistant County Administrator) Introduction/Welcome (Staff
Contact: David M. Smitherman); (5 minutes)
Smitherman introduced Arnold, Assistant County Administrator, to the Board. Arnold comes to
the County from the City of Virginia Beach, where he was in charge of GIS.
b. Yates Tavern Improvements Discussion (Staff Contact: Chris Adcock; Historical
Society); (15 minutes)
Adcock stated that Mrs. Moon approached the County with requests for maintenance items at
Yates Tavern that include extending electricity and water to the building. Adcock stated Mrs.
Moon was going to attend the Meeting, but was not quite ready, but she has requested to look at
potential partnerships to assist with these improvements.
c. County Water and Sewer Draft Extension Policy Update (Staff Contact: Chris Adcock);
(30 minutes)
Charles Archer, Freese and Nichols, gave the Board an update on the Utility Extension Policy. His
presentation can be found on the County’s website at www.pittsylvaniacountyva.gov.
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Redistricting Update (Staff Contact: David F. Arnold); (10 minutes)
Arnold, Assistant County Administrator, reviewed the proposed redistricting timeline (below) with
the Board. Redistricting happens every ten (10) years, and the County must develop and adopt a
redistricting plan by December 31, 2021. There was consensus of the Board for County Staff to
proceed with advertisement of the RFP for the redistricting process.
Board of Supervisors
July 20, 2021
Work Session
b. Finance Committee Recommendations (Staff Contact: Kimberly Van Der Hyde); (5
minutes)
Van Der Hyde stated the Finance Committee recommended to the full Board approval of the
Internal Auditor position and approval of the FY2022 Sign On/Referral Bonus. These items will
be added to the Business Meeting’s Agenda for approval.
BUSINESS MEETING DISCUSSION ITEMS
Hunt stated the Music Festival application will be moved to New Business to allow citizens to
speak during Hearing of the Citizens. There will also be an edit to the June 22, 2021, Called
Meeting Minutes, to reflect the correct Motion that states “there always be a Deputy stationed at
Carson Jones Road for the entire event”.
CLOSED SESSION
Motion to enter Closed Session. The Board entered Closed Session at 5:27 PM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Dudley
SECONDER: Miller
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
a. Consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Harlow Fastech, LLC Local Performance Agreement
Purpose: Legal Consultation/Advice Regarding the Same
b. Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplining, or
resignation of specific public officers, appointees, or employees of any public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: Public Officer
Purpose: Discussion of Performance
c. Discussion concerning a prospective business or industry or the expansion of an existing
business or industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the community.
(1) Legal Authority: Virginia Code Section 2.2-3711(A)(5)
Subject Matter: Project AI
Purpose: Economic Development Update on Unannounced
Prospective Industry
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
Board of Supervisors
July 20, 2021
Work Session
The Board returned to Open Session at 6:43 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work
Session on July 20, 2021, the Board hereby certifies by a recorded vote that to the best of each
Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the
Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Meeting. If any Board Member believes that there was a departure from the requirements of the
Act, he shall so state prior to the vote indicating the substance of the departure. The Statement
shall be recorded in the Board's Minutes.
Vote
Davis Yes
Dudley Yes
Farmer Yes
Ingram Yes
Miller Yes
Scearce Yes
Warren Yes
ADJOURNMENT
Warren adjourned the Meeting at 6:45 PM.
__________________________________________
Robert W. “Bob” Warren, Chair
Pittsylvania County Board of Supervisors
__________________________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors