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07-20-2021 Work Session - DRAFT PITTSYLVANIA COUNTY BOARD OF SUPERVISORS Work Session July 20, 2021 VIRGINIA: The Pittsylvania County Board of Supervisors’ Work Session occurred on July 20, 2021, in the Elections and Training Center, 18 Depot Street, Chatham, Virginia 24531. CALL TO ORDER (4:38 PM) Robert (“Bob”) W. Warren, Chairman, called the Meeting to Order at 4:38 PM. ROLL CALL The following Members were present: Attendee Name Title Status Robert ("Bob") W. Warren Chairman; Chatham Blairs District Present Ronald S. Scearce Vice-Chairman; Westover District Present Joe B. Davis Supervisor; Dan River District Present Timothy W. Dudley Supervisor; Staunton River District Present Ben L. Farmer Supervisor; Callands-Gretna District Present William V. ("Vic") Ingram Supervisor; Tunstall District Present Charles H. Miller, Jr. Supervisor; Banister District Present AGENDA ITEMS TO BE ADDED Motion to add the following Closed Session to the Agenda: Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Project AI Purpose: Economic Development Update on Unannounced Prospective Industry RESULT: ADOPTED [UNANIMOUS] MOVER: Dudley SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA Motion to approve Agenda. Board of Supervisors July 20, 2021 Work Session RESULT: ADOPTED [UNANIMOUS] MOVER: Miller SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller PRESENTATIONS a. David F. Arnold (Assistant County Administrator) Introduction/Welcome (Staff Contact: David M. Smitherman); (5 minutes) Smitherman introduced Arnold, Assistant County Administrator, to the Board. Arnold comes to the County from the City of Virginia Beach, where he was in charge of GIS. b. Yates Tavern Improvements Discussion (Staff Contact: Chris Adcock; Historical Society); (15 minutes) Adcock stated that Mrs. Moon approached the County with requests for maintenance items at Yates Tavern that include extending electricity and water to the building. Adcock stated Mrs. Moon was going to attend the Meeting, but was not quite ready, but she has requested to look at potential partnerships to assist with these improvements. c. County Water and Sewer Draft Extension Policy Update (Staff Contact: Chris Adcock); (30 minutes) Charles Archer, Freese and Nichols, gave the Board an update on the Utility Extension Policy. His presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Redistricting Update (Staff Contact: David F. Arnold); (10 minutes) Arnold, Assistant County Administrator, reviewed the proposed redistricting timeline (below) with the Board. Redistricting happens every ten (10) years, and the County must develop and adopt a redistricting plan by December 31, 2021. There was consensus of the Board for County Staff to proceed with advertisement of the RFP for the redistricting process. Board of Supervisors July 20, 2021 Work Session b. Finance Committee Recommendations (Staff Contact: Kimberly Van Der Hyde); (5 minutes) Van Der Hyde stated the Finance Committee recommended to the full Board approval of the Internal Auditor position and approval of the FY2022 Sign On/Referral Bonus. These items will be added to the Business Meeting’s Agenda for approval. BUSINESS MEETING DISCUSSION ITEMS Hunt stated the Music Festival application will be moved to New Business to allow citizens to speak during Hearing of the Citizens. There will also be an edit to the June 22, 2021, Called Meeting Minutes, to reflect the correct Motion that states “there always be a Deputy stationed at Carson Jones Road for the entire event”. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 5:27 PM. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Miller AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Harlow Fastech, LLC Local Performance Agreement Purpose: Legal Consultation/Advice Regarding the Same b. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Board of Supervisors July 20, 2021 Work Session Subject Matter: Public Officer Purpose: Discussion of Performance c. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (1) Legal Authority: Virginia Code Section 2.2-3711(A)(5) Subject Matter: Project AI Purpose: Economic Development Update on Unannounced Prospective Industry RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:43 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on July 20, 2021, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Davis Yes Dudley Yes Farmer Yes Ingram Yes Miller Yes Scearce Yes Warren Yes ADJOURNMENT Warren adjourned the Meeting at 6:45 PM.