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06-22-2021 Called Meeting Pittsylvania County Board of Supervisors Called Meeting June 22, 2021 VIRGINIA: A Pittsylvania County Board of Supervisors’ Called Meeting was held on June 22, 2021, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. Robert W. Warren, Chairman, called the Meeting to Order at 4:00 PM. The following Members were present: Attendee Name Title Status Arrived Robert ("Bob") W. Warren Chairman; Chatham Blairs District Present 3:53 PM Ronald S. Scearce Vice-Chairman; Westover District Present 3:53 PM Joe B. Davis Supervisor; Dan River District Present 4:00 PM Timothy W. Dudley Supervisor; Staunton River District Present 3:27 PM Ben L. Farmer Supervisor; Callands-Gretna District Present 4:00 PM William V. ("Vic") Ingram Supervisor; Tunstall District Present 3:43 PM Charles H. Miller, Jr. Supervisor; Banister District Present 4:29 PM Motion to Recess until Miller arrives. RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram ABSENT: Miller The Board recessed at 4:06 PM. Warren reconvened the Meeting at 4:29 PM. AGENDA ITEMS TO BE ADDED Motion to add Hearing of the Citizens to the Agenda as Item 5 and add the Amended and Revised Moral Obligation for SRP, LLC to the Agenda as item 5(c). RESULT: ADOPTED [UNANIMOUS] MOVER: Dudley SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA Motion to approve the Agenda as amended. Board of Supervisors June 22, 2021 Called Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Davis SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller HEARING OF THE CITIZENS Jonathan Hollie, Chatham-Blairs District, thanked the Board for their work, time, and energy spent on the considerations for this event. He stated his concerns regarding his home values and the safety of his family. Hollie requested the Board to continue to stand firm and asked them to be sure the vendors abide by the requirements of the Music Festival Ordinance and hold those accountable for the things they say they will do. He also requested the Board to consider putting a cap on the number of events that could be held per year. Deborah Dix, Chatham-Blairs District, stated her opposition and concern for the parking on Lester Lane. She stated her objection of any parking on Lester Lane and would like for traffic signs to be put up, especially for these events. NEW BUSINESS a. "Worship at the Mountain" Music Festival Permit Application Approval Consideration (Emily S. Ragsdale) As required by Chapter 10 (Music Festivals) of the Pittsylvania County Code (“PCC”), Purpose Driven Events (“PDE”) has submitted a Music Festival Permit Application for “Worship at the Mountain” scheduled to be held in the County at 599 Carson Lester Lane on September 3 - 5, 2021. PDE has submitted all information and plans required by PCC Chapter 10 and the same has been reviewed and approved by all required responsible agencies. Warren stated since this is the first year of these festivals in the County, he would like to see quiet hours begin at midnight, lights out at 12:30 AM, and that there would be a Deputy always stationed at Carson Lester Road during the event. Representatives from PDE were present and agreed to these additional conditions. Motion to approve PDE’s “Worship at the Mountain” Music Festival Permit Application as presented, and that the Board authorize a condition that quiet hours will begin at midnight, lights out will begin at 12:30 am, and that there always be a Deputy stationed at Carson Lester Road during the event. RESULT: APPROVED [UNANIMOUS] MOVER: Miller SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Board of Supervisors June 22, 2021 Called Meeting b. "Blue Ridge Country Music Festival" Music Festival Permit Application Approval Consideration (Emily S. Ragsdale) As required by Chapter 10 (Music Festivals) of the Pittsylvania County Code (“PCC”), Purpose Driven Events (“PDE”) has submitted a Music Festival Permit Application for the “Blue Ridge Country Festival” scheduled to be held in the County at 599 Carson Lester Lane on October 1 - 3, 2021. PDE has submitted all information and plans required by PCC Chapter 10 and the same has been reviewed and approved by all required responsible agencies. Motion to approve PDE’s “Blue Ridge Country Festival” Music Festival Permit Application as presented, and that the Board authorize a condition that quiet hours will begin at midnight, lights out will begin at 12:30 am, and that there always be a Deputy stationed at Carson Lester Road during this event. RESULT: APPROVED [UNANIMOUS] MOVER: Davis SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller c. Amended and Revised Moral Obligation for SRP, LLC During the loan closing process with American National Bank, it was determined that ARCO Design-Build would be required to provide a two (2)-year warranty construction performance bond for the benefit of the bank. This added an additional $78,608.00 cost to the Project. It was determined that the best course of action would be to add this to the loan amount to enable a smooth closing transaction. As such, American National Bank has allowed the County IDA to close on financing with the stipulation that there could be no draw down on the loan until the County Board and the IDA approved the Revised Moral Obligation and the IDA approved the revised term sheet. The IDA approved both documents during its June 16th meeting. This additional financed amount will add around $300.00 to the monthly mortgage payment and the tenant, SRP, LLC, is accepting of this increase. Motion to approve the Amended and Revised Moral Obligation for SRP, LLC as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller ADJOURNMENT Warren stated that he wanted to thank several citizens for being respectful while voicing their concerns regarding the upcoming events. Ms. Nixon has been professional in expressing her concerns, as well as Mr. Hollie. Several Reverends have been very involved and moderated Board of Supervisors June 22, 2021 Called Meeting meetings, and he complimented the Board on their efforts as well. Warren also thanked each Department that was involved in this matter and took it very seriously. VDOT, the Health Department, Law enforcement, Sheriff Taylor and his Staff, Public Safety, as well as the County Administrator, County Attorney, and Ragsdale. Warren adjourned the Meeting at 5:05 PM.