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05-18-2021 Work Session - FINALMay 18, 2021 Work Session Pittsylvania County Board of Supervisors’ Work Session May 18, 2021 VIRGINIA: Pittsylvania County Board of Supervisors’ Work Session was held on May 18, 2021, in the Elections and Training Center, 18 Depot Street, Chatham, Virginia 24531. Robert W. Warren, Chairman, called the Meeting to Order at 4:30 PM. The following Members were present: CALL TO ORDER (4:30 PM) Attendee Name Title Status Arrived Robert ("Bob") W. Warren Chairman; Chatham Blairs District Present 4:13 PM Ronald S. Scearce Vice-Chairman; Westover District Present 4:13 PM Joe B. Davis Supervisor; Dan River District Present 4:29 PM Timothy W. Dudley Supervisor; Staunton River District Present 4:10 PM Ben L. Farmer Supervisor; Callands-Gretna District Present 4:27 PM William V. ("Vic") Ingram Supervisor; Tunstall District Present 4:18 PM Charles H. Miller, Jr. Supervisor; Banister District Present 4:28 PM AGENDA ITEMS TO BE ADDED Motion to add two (2) Bridge renaming items to the Agenda: the Harmon Bridge and the Brooks Bridge. After discussion and a vote, it was recommended that this item be sent to the newly developed Naming Committee for vetting and then a formal recommendation to the full Board. RESULT: DEFEATED [4-3] MOVER: Ingram SECONDER: Farmer AYES: Farmer, Ingram, Miller NAYS: Warren, Scearce, Davis, Dudley Motion to make the following revisions to the Agenda: -Remove Agenda Item 6(a), Solid Waste Update -Add the following to Closed Session Agenda Item 8(a)(1) (Legal Consultation): Parks and Recreation Registration Issue; Jail Land Agreement Discussion -Add following to Closed Session as Agenda Item 8(b)(1) (Economic Development): Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Board of Supervisors May 18, 2021 Work Session Subject Matters: Project FX Purpose: Economic Development Update on Unannounced Industries/Prospective Businesses RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller ITEMS REMOVED FROM AGENDA -Solid Waste Update (Staff Contact: Nicholas A. Morris); (15 minutes) APPROVAL OF AGENDA Motion to approve Agenda with Solid Waste Update removed. RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller PRESENTATIONS a. Reassessment Update (Staff Contact: Nicholas A. Morris/William Cole); (15 minutes) Cole gave an update to the Board with the progress of the Reassessment process. His presentation can be found on the County’s website at http://www.pittsylvaniacountyva.org . STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Music Festival Ordinance Revision Discussion (Staff Contact: Emily S. Ragsdale); (20 minutes) Ragsdale led discussion regarding revisions to the County's Music Festival Ordinance. The Board still has some concerns and requested some items be added such as trash removal, language referencing the County’s Noise Ordinance, start times for Sundays, and other items. Ragsdale will make these revisions and bring this back to the full Board in June. There was consensus of the Board to remove the Public Hearing from the night’s Business Meeting and move to the June Meeting. BUSINESS MEETING DISCUSSION ITEMS Hunt went over the additions for the Business Meeting as follows: -Add the following items to Consent Agenda: -Item 7(n): IALR Appointment (David Bennett, Intertape) Approval -Item 7(o): Business Appreciation Week Proclamation Approval -Item 7(p): Second Amendment to Staunton River Plastics, LLC, Lease Purchase Agreement Approval Board of Supervisors May 18, 2021 Work Session -Remove Item 7(i): Naming Committee from Consent Agenda -Remove Agenda Item 10B(4): Public Hearing: Music Festival Ordinance Potential Revisions Adoption CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 5:36 PM. RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matters: Cool Branch/Franklin County Agreement; Keeling VFD Probationary Status; Estate of Mary J. Walters Expenses Reimbursement; RDOF Legal Agreement; Parks and Recreation Registration Issue; Jail Land Agreement Discussion Purpose: Legal Consultation/Advice Regarding the Same b. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matters: Project FX Purpose: Economic Development Update on Unannounced Industries/Prospective Businesses RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:40 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS' CLOSED MEETING CERTIFICATION BE IT RESOLVED that, at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on May 18, 2021, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Board of Supervisors May 18, 2021 Work Session Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Davis Yes/No Dudley Yes/No Farmer Yes/No Ingram Yes/No Miller Yes/No Scearce Yes/No Warren Yes/No Warren recessed the Meeting at 6:42 PM. The Board reconvened at 9:10 PM and returned to Closed Session. The Board returned to Open Session at 10:00 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that, at the Pittsylvania County Board of Supervisors’ (“Board”) Meeting on May 18 2021, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Davis Yes Dudley Yes Farmer Yes Ingram Yes Miller Yes Scearce Yes Warren Yes ADJOURNMENT Warren adjourned the Meeting at 10:01 PM.