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02-16-2021 Work Session - FINALFebruary 16, 2021 Work Session PITTSYLVANIA COUNTY BOARD OF SUPERVISORS WORK SESSION February 16, 2021 VIRGINIA: The Pittsylvania County Board of Supervisors’ Work Session was held on February 16, 2021, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (4:30 PM) Warren Called the Meeting to Order at 4:30 PM. ROLL CALL A Roll Call was conducted. The following Board Members were present: Attendee Name Title Status Arrived Warren Chairman - Chatham Blairs District Present 4:18 PM Scearce Vice-Chairman - Westover District Present 4:18 PM Davis Supervisor - Dan River District Present 4:19 PM Dudley Supervisor - Staunton River District Present 4:21 PM Farmer Supervisor - Callands-Gretna District Present 4:18 PM Ingram Supervisor - Tunstall District Present 4:16 PM Miller Supervisor - Banister District Present 4:20 PM AGENDA ITEMS TO BE ADDED None. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Dudley SECONDER: Scearce AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller PRESENTATIONS STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. BOS 2021 Work Plan Review (Staff Contact: David M. Smitherman); (10 minutes) Smitherman reviewed the 2021 Work Plan developed by the Board at its recent Strategic Planning Session. This is on tonight’s Business Meeting Agenda’s for approval. 2021 Work Plan Board of Supervisors February 16, 2021 Work Session 1. Establish a regional sports complex/park 2. Aggressively seek opportunities to generate additional revenue at the County Landfill 3. Complete there (3) new Convenience Centers 4. Establish a Water Line Extension Fund to offset citizen cost of receiving County water 5. Allow citizens to vote on one percent (1%) additional sales tax for school capital needs 6. Improve recruitment practices for qualified minority job applicants 7. Complete borrowing for Solid Waste Capital Improvement Plan 8. Create naming policy for publicly owned County facilities/assets 9. Continue to monitor DSS administration improvements 10. Explore additional measures to improve employee wellness benefits 11. Seek public access to Cherrystone and/or Roaring Fork Lakes as part of the Dam Rehabilitation Project b. FRC Recommended Equipment and Apparatus Uniform CIP Standards Discussion (Staff Contact: Christopher C. Slemp); (10 minutes) Fox presented the below Equipment and Apparatus Uniform CIP Standards unanimously recommended for adoption by the County’s Fire and Rescue Commission at its January Meeting. Said Standards, which are proposed to be required to be followed by County volunteer Fire and EMS Agencies when they purchase apparatus and equipment using County CIP Funds, are on tonight’s Board’s Business Meeting’s Consent Agenda for formal adoption. Fire Engine/Pumper Minimum of 1250-gpm pump Minimum 1000-water tank Minimum of a 3-person cab Meets current NFPA standards for storage and hose capacity. 4000-watt light tower Fire Tanker/Tender Minimum of 1000-gpm pump Minimum of 2000-gallon tank Quick water discharge Meets current NFPA standard for water Brush Truck Minimum 1-ton chassis Minimum 250-gpm pump Minimum 250-gallon tank BUSINESS MEETING DISCUSSION ITEMS Hunt stated that there will be changes to the Consent Agenda at the Business Meeting. The Work Plan will be revised to reflect what was just discussed and added regarding the employee wellness benefits and public access to Cherrystone and Roaring Fork Lakes. There will also be two (2) Resolutions added to the Business Meeting Agenda: (1) Resolution # 2021-02-05 (Declaration of Board of Supervisors February 16, 2021 Work Session Local Emergency); and (2) Resolution # 2021-02-06 (Resolution Granting County Employees that Exhaust all Earned Benefits due to COVID-19 an Additional Twelve (12) Weeks of Employer- Paid Health Insurance). CLOSED SESSION The Board entered Closed Session at 4:52 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matter: Jail Land Purpose: Discussion of Related Property Acquisition for a Public Purpose b. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matters: Cool Branch/Franklin EMS Agreement; and Keeling VFD Board of Directors Mass Resignation Purpose: Legal Consultation/Advice Regarding the Same c. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matters: Projects Recycle, Squared, Orange, and Installation Purpose: Economic Development Updates on Unannounced Prospective Businesses/Industries RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:45 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED at the Pittsylvania County Board of Supervisors (“Board”) Meeting on February 16, 2021, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If Board of Supervisors February 16, 2021 Work Session any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Davis Yes Dudley Yes Farmer Yes Ingram Yes Miller Yes Scearce Yes Warren Yes ADJOURNMENT Warren adjourned the Meeting at 6:46 PM.