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02-16-2021 Joint Meeting with School Board - DRAFT February 16, 2021 Joint Meeting PITTSYLVANIA COUNTY BOARD OF SUPERVISORS JOINT MEETING February 16, 2021 VIRGINIA: The Pittsylvania County Board of Supervisors’ Joint Meeting with the Pittsylvania County School Board was held on February 16, 2021, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER Warren Called the Meeting to Order at 2:30 PM. ROLL CALL A Roll Call was conducted. The following Board Members were present: Attendee Name Title Status Arrived Warren Chairman - Chatham Blairs District Present 2:25 PM Scearce Vice-Chairman - Westover District Present 2:23 PM Davis Supervisor - Dan River District Present 2:29 PM Dudley Supervisor - Staunton River District Present 2:14 PM Farmer Supervisor - Callands-Gretna District Present 2:22 PM Ingram Supervisor - Tunstall District Present 2:17 PM Miller Supervisor - Banister District Present 2:32 PM The following School Board Members were present: J. Samuel Burton Calvin D. Doss Don C. Moon Cassandra F. Crump Raymond C. Ramsey Kevin W. Mills AGENDA ITEMS TO BE ADDED None. APPROVAL OF AGENDA Motion to approve Agenda. Board of Supervisors February 16, 2021 Joint Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Davis SECONDER: Scearce AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller NEW BUSINESS a. School Division’s Budget Requests Presentation Dr. Jones, Ms. Worley, and Ms. Haymore presented the School Division’s Budget Request to the Board. The full Presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. Dr. Jones highlighted some information about the School Division. He stated the schools are implementing COVID-19 safety mitigation strategies, such as six (6) feet physical distancing, masks being worn at all times in buildings except when alone or in offices or classrooms, hand hygiene and respiratory etiquette, daily health screening and staying home when sick, and routine cleaning and sanitizing. They are currently running on the Hybrid Instruction Model which consists of Pre-K to Grade 3 students attend school four (4) days a week, PCTC students attend two (2) or four (4) days per week, students in Grades 4 to 12 attend two (2) days per week, and all students may participate in one-hundred percent (100%) remote learning. Ms. Worley stated the Governor’s Budget Proposal provides a slight increase in revenues for County Schools, equally approximately $413,443.00. The Proposal also includes No Loss Funding that holds its revenues harmless for FY 2021 and FY 2022. She stated they did not allocate all their funding in FY 2021 due to the unknowns surrounding ADM and the sustainability of our revenue sources. Because of that, they approximately $2 million of new funding to work with for FY 2022. The Governor’s budget includes a two percent (2%) bonus for employees that can be used for a salary increase as well. Their plan is to use the bonus funds towards implementing the remaining phase of the Compensation Study. The cost to finish implementing the Study is approximately $1.2 million. This will only get their employees to their June 30, 2018, years of service level. Once the Study is met, the mandated state increases are applied to certain programs and an operating increase is made for minimum wage, PCS will only have $340,000 for all other priority initiatives. She also shared their priorities for FY 2022, which includes Experience steps for all employees for FY 19, 20 and 21 - $1,875,000.00; Attendance Clerk for GMS - $26,380.00; Teachers-STEM, PCTC and Regular Ed- $201,900.00; Special Education Supervisor - $93,294.00; Nurse Coordinator to 12 months - $13,277.00; Increase additional Teaching Period pay to $3000 - $5,600.00; Expand Ready for Success Program - $233,000.00; CISCO Smartnet Annual Renewal - $28,000.00; Replace deteriorated light poles on ball fields - $100,000.00; Operating increase for Security Grant match - $47,500.00; Maintenance Operating Expenses - $300,000.00 (1) Part-time Custodian - $21,785.00; Replacement Vehicles - $169,703.00; New Vehicle Lease - $312,288.00. This brings the total priorities to $3,722,727. Ms. Haymore highlighted the Victory Academy and their STAR Program. Using the STAR Board of Supervisors February 16, 2021 Joint Meeting Program allows for a total CSA savings of $4,966,494. The current CSA savings attributed to the Ready for Success Program was $1,541,242. There could be an additional CSA savings of $385,200 based on a potential RFS expansion. The cost for the expansion for 20-21 is $233,000, which is a net savings to CSA of $153,200. QUESTIONS/OPEN DISCUSSION Many thanks were given by both Boards to School Staff for their hard work during this difficult pandemic time. ADJOURNMENT Warren adjourned the Meeting at 3:45 PM.