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01-04-2021 Reorganizational Meeting - DRAFT 1 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS REORGANIZATIONAL MEETING Monday, January 4, 2021; 5:00 PM Chatham Community Center (Gallery Room) 115 South Main Street Chatham, Virginia 24531 AGENDA 1. CALL TO ORDER Smitherman called the Meeting to Order at 5:00 PM. 2. ROLL CALL Hunt conducted Roll Call. All BOS Members present. Scearce attended remotely via telephone due to illness from his home address: 2133 Stony Mill Road, Danville, Virginia 24541. 3. ANY ADDITIONS/REVISIONS TO AGENDA On Motion by Miller, second by Dudley, the following was unanimously passed to add to the Agenda: -10(b): Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Intergovernmental Agreement Purpose: Legal Consultation/Advice Regarding Same 4. APPROVAL OF AGENDA On Motion by Warren, second by Davis, amended Agenda approved unanimously. 5. CHAIRMAN NOMINATION AND ELECTION a. Nomination and Chairman Election Smitherman opened floor for BOS Chairman nominations. On Motion by Davis, second by Dudley, Warren nominated as BOS Chairman. Ingram motioned for Scearce to be nominated as Chairman. Ingram’s Motion died for lack of second. With no discussion, Warren elected BOS Chairman in a 6-1 vote, with Ingram dissenting. 6. VICE-CHAIRMAN NOMINATION AND ELECTION a. Nomination and Vice-Chairman Election Smitherman turned Meeting over to Warren. Warren opened Nominations for Vice-Chairman. On Motion from Dudley, second by Davis, Scearce nominated for BOS Vice-Chairman. Following no discussion, Scearce elected BOS Vice-Chairman on unanimous vote. 2 7. BOARD BYLAWS ADOPTION On Motion by Miller, second by Ingram, BOS Bylaws unanimously approved. 8. 2021 MEETING SCHEDULE ADOPTION On Motion by Davis, second by Ingram, 2021 BOS Meeting Schedule unanimously approved as presented. 9. CHAIRMAN APPOINTMENTS Warren made the following appointments: a. STANDING COMMITTEES 1. Finance/Insurance Committee (4 Board Members) i. R. Scearce (Chairman) ii. C. Miller iii. J. Davis iv. T. Dudley 2. Personnel Committee (3 Board Members) i. J. Davis (Chairman) ii. T. Dudley iii. R. Scearce 3. Property/Building Committee (3 Board Members) i. J. Davis (Chairman) ii. B. Farmer iii. C. Miller 4. Legislative Committee (3 Board Members) i. C. Miller (Chairman) ii. R. Scearce iii. J. Davis b. SPECIAL COMMITTEES 1. Solid Waste Committee (3 Board Members) i. R. Warren (Chairman) ii. T. Dudley iii. B. Farmer 2. Computer/Radio/Telecommunications Committee (3 Board 3 Members) i. B. Farmer (Chairman) ii. R. Scearce iii. T. Dudley 3. Board of Supervisors/School Board Liaison Committee (3 Board Members) i. V. Ingram (Chairman) ii. B. Farmer iii. C. Miller 4. Economic Development Committee (3 Board Members) i. R. Warren (Chairman) ii. R. Scearce iii. T. Dudley c. OTHER CHAIRMAN APPOINTMENTS 1. Pittsylvania County Planning Commission (1 Board Member) i. T. Dudley 2. Virginia Association of Counties (1 Board Member) i. R. Warren 3. Metropolitan Planning Organization (3 Board Members); (2 Board Members from either the Tunstall, Chatham-Blairs, Dan River, Westover, or Banister Districts; and 1 Alternate Board Member) i. R. Scearce ii. C. Miller iii. R. Warren (Alternate) 4. SARA Title III (2 Board Members) i. R. Scearce ii. D. Smitherman 5. Pittsylvania County Social Services Board (1 Board Member) i. C. Miller 4 6. Roanoke River Basin Association (1 Board Member) i. C. Miller 7. Dan River Business Development Center (1 Board Member) i. J. Davis 8. West Piedmont Planning District Commission (2 Board Members) i. V. Ingram ii. R. Scearce 9. Fire and Rescue Commission (1 Board Member) i. R. Scearce 10. Local Elected Officials (1 Board Member) i. R. Warren 11. Tri-County Lake Administrative Commission (1 Board Member) i. B. Farmer 12. Community Policy and Management Team (1 Board Member) i. R. Scearce 13. Pittsylvania County Community Action Board (1 Board Member) i. C. Miller 14. Danville-Pittsylvania County Regional Industrial Facility Authority (3 Board Members); (1 Board Member, 4-Year Term; 1 Board Member, 4-Year Term; and 1 Alternate Board Member, 4-Year Term) i. R. Warren ii. R. Scearce iii. V. Ingram (Alternate) 15. Staunton River Regional Industrial Facility Authority (3 Board Members); (1 Board Member, 4-Year Term; 1 Board Member, 4-Year Term; and 1 Alternate Board Member, 4-Year Term) i. T. Dudley 5 ii. B. Farmer iii. C. Miller (Alternate) 16. Tri-County Lakes Administrative Commission (3 Members); (County Administrator; 1 Pittsylvania County Citizen Representative; and 1 Leesville Lake Association Representative) i. D. Smitherman (County Admin.) ii. TBD (Citizen) iii. TBD (LLA Rep.) 10. CLOSED SESSION a. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Department of Health Legal Issue Purpose: Legal Consultation/Advice Regarding Same b. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Intergovernmental Agreement Purpose: Legal Consultation/Advice Regarding Same On Motion by Dudley, second by Davis, with no discussion, the BOS unanimously voted to enter Closed Session on the above at 5:15 PM. 11. RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION a. Closed Session Certification The BOS returned to Open Session at 6:18 PM. Hunt conducted the following Closed Session Certification: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors (“Board”) on January 4, 2021, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded 6 in the Board’s Minutes. Vote Vic Ingram Yes Charles Miller Yes Tim Dudley Yes Ben Farmer Yes Ron Scearce Yes Joe Davis Yes Bob Warren Yes 12. ADJOURNMENT Warren adjourned the Meeting at 6:19 PM.