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12-15-2020 Work Session - DRAFT December 15, 2020 Work Session PITTSYLVANIA COUNTY BOARD OF SUPERVISORS WORK SESSION December 15, 2020 VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held on December 15, 2020, in the Chatham Community Center (Gallery Room), 115 South Main Street, Chatham, Virginia 24531. CALL TO ORDER Warren called the Meeting to Order at 4:30 PM. The following Members were present: ROLL CALL The following BOS Members present: Attendee Name Title Status Arrived Warren Chairman - Chatham Blairs District Present 4:10 PM Scearce Vice-Chairman - Westover District Present 4:04 PM Davis Supervisor - Dan River District Present 4:05 PM Dudley Supervisor - Staunton River District Present 4:02 PM Farmer Supervisor - Callands-Gretna District Present 4:04 PM Ingram Supervisor - Tunstall District Present 4:04 PM Miller Supervisor - Banister District Present 4:06 PM AGENDA ITEMS TO BE ADDED None. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Miller SECONDER: Scearce AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller PRESENTATIONS a. 2020 County Audit Presentation (Staff Contact: Kimberly G. VanDerHyde); (Presenter: Scott Wickham, CPA; Robinson, Farmer, Cox); (45 minutes) Scott Wickham, CPA, Robinson, Farmer, Cox, presented to the Board the County's 2020 Audit. Said Audit can be found on the County’s website at www.pittsylvaniacountyva.gov. He stated overall the Audit went extremely well. Everyone was willing and helpful to upload the needed documents online. He stated that financially the County is moving in a great direction. Board of Supervisors December 15, 2020 Work Session b. Reassessment Update Presentation (Staff Contact: Nicholas Morris); (Presenter: William Cole, Brightminds); (30 minutes) William Cole, Brightminds LLC, provided the Board with a Reassessment Update. His presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Committee Meeting Recommendations (Finance and Economic Development); (Staff Contact: David M. Smitherman); (5 minutes) Hunt reviewed recommendations from the Finance Committee as follows: 1. 640 MOU Agreement Approval; 2. Solid Waste Reimbursement Resolution Adoption; 3. Personnel Changes Approval; 4. DLSC Agreement Approval (with 90-day equipment installation extension with evidence of COVID related caused delays); 5. LifePack 15 Purchase Approval with Cares Funds; 6. LaBella Landfill “C” Design/Contract Administration Contract Addendum Approval; and 7. Transmission of County’s Fire/EMS Capital Equipment Inventory List to FRC for Creation of an Equipment Replacement Schedule Approval. BUSINESS MEETING DISCUSSION ITEMS None. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 5:37 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Davis SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Board of Supervisors December 15, 2020 Work Session (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matters: Landfill Solar Proposal; Cool Branch/Franklin EMS Agreement; Keeling Board of Directors Mass Resignation; Potential No Government Shut Down Resolution; Danville Intergovernmental Agreement Purpose: Legal Consultation/Advice Regarding the Same b. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matter: Jail Land Purpose: Discussion of Related Property Acquisition for a Public Purpose RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION a. Closed Session Certification The Board returned to Open Session at 6:59 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors (“Board”) on December 15, 2020, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Davis Yes Dudley Yes Farmer Yes Ingram Yes Miller Yes Scearce Yes Warren Yes Board of Supervisors December 15, 2020 Work Session ADJOURNMENT Warren adjourned the Meeting at 7:00 PM.