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12-15-2020 Business Meeting - FINALDecember 15, 2020 Business Meeting PITTSYLVANIA COUNTY BOARD OF SUPERVISORS BUSINESS MEETING December 15, 2020 VIRGINIA: The Pittsylvania County Board of Supervisors’ Business Meeting was held on December 15, 2020, Chatham Community Center (Gallery Room), 115 South Main Street, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Warren, called the Meeting to Order at 7:00 PM. ROLL CALL The following Members were present: Attendee Name Title Status Arrived Robert W. "Bob" Warren Chairman - Chatham Blairs District Present 6:18 PM Ronald S. Scearce Vice-Chairman - Westover District Present 6:18 PM Joe B. Davis Supervisor - Dan River District Present 6:19 PM Timothy W. Dudley Supervisor - Staunton River District Present 6:17 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 6:18 PM William "Vic" Ingram Supervisor - Tunstall District Present 6:18 PM Charles H. Miller Supervisor - Banister District Present 6:20 PM AGENDA ITEMS TO BE ADDED Motion to add the following to the Agenda as item 7(I); -Fiscal Agent Certification in Partnership with PCSA to Receive and Administer Funds from Commonwealth of Virginia Department of Accounts for COVID-19 Municipal Utility Relief Program RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA Motion to approve Agenda. Board of Supervisors December 15, 2020 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Davis SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller CONSENT AGENDA Motion to approve Consent Agenda as revised. RESULT: ADOPTED [UNANIMOUS] MOVER: Dudley SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. Minutes Approval (Staff Contact: Kaylyn M. McCluster) b. Certificate/Letter Honoring Motley's Planning Commission Service Transmission Approval (Staff Contact: Kaylyn M. McCluster) c. Certificates/Letters Honoring Previous PCSA Board's Service Transmission Approval (Staff Contact: Kaylyn M. McCluster) d. Board Recognitions Policy Revision Approval (Staff Contact: Kaylyn M. McCluster) e. Resolution # 2020-12-01 (Danville DMO Designation) Approval (Staff Contact: David M. Smitherman) f. WPPDC CEDS Prioritized List Submission/Endorsement Approval (Staff Contact: Matthew D. Rowe) g. Pittsylvania County Small Business Assistance Program Grant Appropriation Resolution Adoption (Staff Contact: Matthew D. Rowe) h. Abbott and Silverman Sheriff's Office Retirement Service Weapon Purchase Requests Approval (Staff Contact: Sheriff Taylor) i. Fiscal Agent Certification in Partnership with PCSA to Receive and Administer Funds from Commonwealth of Virginia Department of Accounts for COVIS-19 Municipal Utility Relief Program PRESENTATIONS Miller presented a letter and certificate to Willie Fitzgerald for his service on the Pittsylvania County Service Authority. Warren presented a letter and certificate to Richard Motley for his service on the Planning Commission. HEARING OF THE CITIZENS Willie Fitzgerald wanted to highlight who Clyde Banks was in the community and he requested the Board reconsider the placement of the Roy P. Byrd Bridge sign or name another bridge in Board of Supervisors December 15, 2020 Business Meeting Chatham the Clyde Banks bridge. Alyssa Powell stated her concerns regarding the Governor’s mandates and requested the Board consider becoming a 1st Amendment Sanctuary. Lester Terry echoed Fitzgerald’s sentiments regarding the Roy P. Byrd bridge. PUBLIC HEARINGS Rezoning Public Hearings None. Other Public Hearings None. UNFINISHED BUSINESS None. NEW BUSINESS None. APPOINTMENTS None. MATTERS FROM None. WORK SESSION (IF ANY) Motion to approve the following items from the Work Session: 1. 640 MOU Agreement Approval; 2. Solid Waste Reimbursement Resolution Adoption; 3. Personnel Changes Approval; 4. DLSC Agreement Approval (with 90-day equipment installation extension with evidence of COVID related caused delays); 5. LifePack 15 Purchase Approval with Cares Funds; 6. LaBella Landfill “C” Design/Contract Administration Contract Addendum Approval; and 7. Transmission of County’s Fire/EMS Capital Equipment Inventory List to FRC for Creation of an Equipment Replacement Schedule Approval. Farmer stated he was going to support the Landfill equipment item but wants to be sure funding will stay intact for the Convenience Centers in his District. Board of Supervisors December 15, 2020 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller BOARD MEMBER REPORTS • Dudley wished everyone a Merry Christmas. • Ingram commended Mr. Aaron on the restoration of the old Callands Post Office. He also stated there are two (2) new troopers assigned to area 43 and Mr. Haymore won a very prestigious award for Mt. Hermon Fire and Rescue. He also requested that everyone remember Terry Barker who passed away in the earlier part of December. He also noted there was a church who teamed up with Social Services and donated one hundred (100) coats to children in need. Mr. Ingram also stated he enjoys the Christmas wreaths on the welcome signs and thanked Mike Taylor for that idea. • Farmer stated it has been a tough year for everyone and he is looking forward to 2021 and wished everyone a Merry Christmas. • Scearce wished everyone a Merry Christmas and thanked Ms. Powell for her comments. • Davis wished everyone a Merry Christmas. He also recognized Mr. Henderson for losing his son to COVID-19, and Ms. Bowman who guided Davis when he run for election. He wished a Merry Christmas to Staff and thanked them all for their hard work. • Miller asked to remember the homeless, and he also made an address to the Board about the Roy P. Byrd Bridge that was spoken of earlier. • Warren stated that COVID has had a direct impact on County Staff and thanked Staff for being able to adjust and make things work through telework and such. He also thanked Dr. Jones and the school system for providing meals for students. Warren stated he has spoken with Mr. Fitzgerald and fully supports recognition of one of the minority leaders of the community. He then wished everyone a Merry Christmas and a Happy New Year. COUNTY ADMINISTRATOR REPORTS Smitherman spoke on the impacts of the Thanksgiving COVID surge. There were five (5) Departments affected yesterday, and as of today, seven (7) Departments have been affected. He stated he is thankful for employees stepping in to help when needed. Smitherman stated he is very proud of the County Audit and is also proud of the decisions that were made with Reassessment. He recognized three (3) employees that retired this month: Jeff Stone, JoAnn Luck, and Michael Waller. Smitherman also gave Kevin Bumper a round of applause for stepping in and filling multiple rolls due to short staffing from COVID. ADJOURNMENT Warren adjourned the Meeting at 7:52 PM.