11-17-2020 Work Session - DRAFT
November 17, 2020
Work Session
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
Work Session
November 17, 2020
VIRGINIA: The Pittsylvania County Board of Supervisors’ Work Session was held on
November 17, 2020, in the Chatham Community Center (Gallery Rom), 115 South Main Street,
Chatham, Virginia 24531. Robert (“Bob”) W. Warren, Chairman, called the Meeting to Order at
4:30 PM. The following Members were present:
CALL TO ORDER (4:30 PM)
Attendee Name Title Status Arrived
Robert ("Bob") W. Warren Chairman; Chatham Blairs District Present 4:29 PM
Ronald S. Scearce Vice-Chairman; Westover District Present 4:29 PM
Joe B. Davis Supervisor; Dan River District Present 4:29 PM
Timothy W. Dudley Supervisor; Staunton River District Remote 4:30 PM
Ben L. Farmer Supervisor; Callands-Gretna District Present 4:30 PM
William ("Vic") Ingram Supervisor; Tunstall District Present 4:30 PM
Charles H. Miller, Jr. Supervisor; Banister District Present 4:29 PM
Supervisor Dudley called into the Meeting from 2800 North Ocean Blvd, North Myrtle Beach, South
Carolina 29582.
AGENDA ITEMS TO BE ADDED
I make a Motion to add the following Closed Session to the Agenda:
Discussion, consideration, or interviews of prospective candidates for employment; assignment,
appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific
public officers, appointees, or employees of any public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator and County Attorney
Purpose: Discussion of County Administrator and County Attorney
Performance Evaluations
Consultation with legal counsel employed or retained by a public body regarding specific legal
matters requiring the provision of legal advice by such counsel.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: AEP Transmission Line Relocation
Purpose: Legal Consultation/Discussion of Transmission Line Relocation
Funding Agreement
Board of Supervisors
November 17, 2020
Work Session
RESULT: ADOPTED [UNANIMOUS]
MOVER: Ingram
SECONDER: Scearce
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
APPROVAL OF AGENDA
Motion to approve amended Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Scearce
SECONDER: Farmer
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
PRESENTATIONS
a. Department Head Spotlight (Chris Adcock); (Public Works); (15 minutes)
Chris Adcock, County Public Works Director, provided the Board the latest installment in the
County's Department Head Spotlight. His presentation can be found on the County’s website at
www.pittsylvaniacountyva.gov
b. Avero Solutions County IT Assessment Presentation (Staff Contact: David M.
Smitherman); (45 minutes)
Abhijit Verekar, Avero Advisors, presented the attached IT Strategic Plan to the Board. The
presentation can be found on the County’s website at www.pittsylvaniacountyva.gov.
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Tourism DMO Proposal Discussion
David M. Smitherman, County Administrator, presented to the Board a potential tourism
Destination Marketing Organization proposal.
Motion to amend Agenda and move item 6a to Closed Session under 8a.
RESULT: APPROVED [UNANIMOUS]
MOVER: Dudley
SECONDER: Ingram
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
b. Committee Reports/Recommendations (Staff Contact: David M. Smitherman); (5
minutes)
Board of Supervisors
November 17, 2020
Work Session
Smitherman presented the following Committee recommendations from the earlier Committee
Meetings:
-Approval of Tunstall CIP funds
-Approval of CIP training funds
-Approval of one (1) year Harris radio contract
-Sworn Deputies $500 bonus Approval
-Recommendation for Solid Waste Equipment Purchase to full Board in December
-Deny the Health Department’s refund request for the Shingles vaccine
There was consensus of the Board to present these items as a block vote at tonight’s Business
Meeting.
Smitherman also introduced to the Board, Brent Weinkauf, Pet Center Director.
BUSINESS MEETING DISCUSSION ITEMS
CLOSED SESSION
The Board entered Closed Session at 5:41 PM
a. Consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Potential Franklin County/Cool Branch EMS
Agreement Update
Purpose: Legal Consultation/Discussion Regarding the Same
(2) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: AEP Transmission Line Relocation
Purpose: Legal Consultation/Discussion of Transmission
Line Relocation Funding Agreement
(3) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: DMO Proposal Discussion
Purpose: Legal Consultation/Discussion of DMO Proposal
b. Discussion concerning a prospective business or industry or the expansion of an existing
business or industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Projects Impala and Matterhorn
Board of Supervisors
November 17, 2020
Work Session
Purpose: Economic Development Updates on Unannounced
Industry/Existing Industry Expansion
c. Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplining,
or resignation of specific public officers, appointees, or employees of any public
body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator and County Attorney
Purpose: Discussion of County Administrator and County Attorney
Performance Evaluations
RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION
a. Closed Session Certification
The Board returned to Open Session at 6:59 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors
(the “Board”) on November 17, 2020, the Board hereby certifies by a recorded vote that to the
best of each Board Member’s knowledge only public business matters lawfully exempted from
the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and
identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in
the Closed Meeting. If any Board Member believes that there was a departure from the
requirements of the Act, he shall so state prior to the vote indicating the substance of the
departure. The Statement shall be recorded in the Board's Minutes.
Vote
Davis Yes
Dudley Yes
Farmer Yes
Ingram Yes
Miller Yes
Scearce Yes
Warren Yes
ADJOURNMENT
Warren adjourned the Meeting at 7:01 PM.