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11-17-2020 Work Session - DRAFT November 17, 2020 Work Session PITTSYLVANIA COUNTY BOARD OF SUPERVISORS Work Session November 17, 2020 VIRGINIA: The Pittsylvania County Board of Supervisors’ Work Session was held on November 17, 2020, in the Chatham Community Center (Gallery Rom), 115 South Main Street, Chatham, Virginia 24531. Robert (“Bob”) W. Warren, Chairman, called the Meeting to Order at 4:30 PM. The following Members were present: CALL TO ORDER (4:30 PM) Attendee Name Title Status Arrived Robert ("Bob") W. Warren Chairman; Chatham Blairs District Present 4:29 PM Ronald S. Scearce Vice-Chairman; Westover District Present 4:29 PM Joe B. Davis Supervisor; Dan River District Present 4:29 PM Timothy W. Dudley Supervisor; Staunton River District Remote 4:30 PM Ben L. Farmer Supervisor; Callands-Gretna District Present 4:30 PM William ("Vic") Ingram Supervisor; Tunstall District Present 4:30 PM Charles H. Miller, Jr. Supervisor; Banister District Present 4:29 PM Supervisor Dudley called into the Meeting from 2800 North Ocean Blvd, North Myrtle Beach, South Carolina 29582. AGENDA ITEMS TO BE ADDED I make a Motion to add the following Closed Session to the Agenda: Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator and County Attorney Purpose: Discussion of County Administrator and County Attorney Performance Evaluations Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: AEP Transmission Line Relocation Purpose: Legal Consultation/Discussion of Transmission Line Relocation Funding Agreement Board of Supervisors November 17, 2020 Work Session RESULT: ADOPTED [UNANIMOUS] MOVER: Ingram SECONDER: Scearce AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA Motion to approve amended Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Farmer AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller PRESENTATIONS a. Department Head Spotlight (Chris Adcock); (Public Works); (15 minutes) Chris Adcock, County Public Works Director, provided the Board the latest installment in the County's Department Head Spotlight. His presentation can be found on the County’s website at www.pittsylvaniacountyva.gov b. Avero Solutions County IT Assessment Presentation (Staff Contact: David M. Smitherman); (45 minutes) Abhijit Verekar, Avero Advisors, presented the attached IT Strategic Plan to the Board. The presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Tourism DMO Proposal Discussion David M. Smitherman, County Administrator, presented to the Board a potential tourism Destination Marketing Organization proposal. Motion to amend Agenda and move item 6a to Closed Session under 8a. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller b. Committee Reports/Recommendations (Staff Contact: David M. Smitherman); (5 minutes) Board of Supervisors November 17, 2020 Work Session Smitherman presented the following Committee recommendations from the earlier Committee Meetings: -Approval of Tunstall CIP funds -Approval of CIP training funds -Approval of one (1) year Harris radio contract -Sworn Deputies $500 bonus Approval -Recommendation for Solid Waste Equipment Purchase to full Board in December -Deny the Health Department’s refund request for the Shingles vaccine There was consensus of the Board to present these items as a block vote at tonight’s Business Meeting. Smitherman also introduced to the Board, Brent Weinkauf, Pet Center Director. BUSINESS MEETING DISCUSSION ITEMS CLOSED SESSION The Board entered Closed Session at 5:41 PM a. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Potential Franklin County/Cool Branch EMS Agreement Update Purpose: Legal Consultation/Discussion Regarding the Same (2) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: AEP Transmission Line Relocation Purpose: Legal Consultation/Discussion of Transmission Line Relocation Funding Agreement (3) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: DMO Proposal Discussion Purpose: Legal Consultation/Discussion of DMO Proposal b. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Projects Impala and Matterhorn Board of Supervisors November 17, 2020 Work Session Purpose: Economic Development Updates on Unannounced Industry/Existing Industry Expansion c. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator and County Attorney Purpose: Discussion of County Administrator and County Attorney Performance Evaluations RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION a. Closed Session Certification The Board returned to Open Session at 6:59 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors (the “Board”) on November 17, 2020, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Davis Yes Dudley Yes Farmer Yes Ingram Yes Miller Yes Scearce Yes Warren Yes ADJOURNMENT Warren adjourned the Meeting at 7:01 PM.