10-20-2020 Work Session - FINALOctober 20, 2020
Work Session
Pittsylvania County Board of Supervisors
Work Session
October 20, 2020
VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held
on October 20, 2020 in the Chatham Community Center (Gallery Room), 115 South Main Street,
Chatham, Virginia 24531. Robert (“Bob”) W. Warren, Chairman, called the Meeting to Order at
4:30 PM. The following Members were present:
CALL TO ORDER (4:30 PM)
Attendee Name Title Status Arrived
Robert ("Bob") W. Warren Chairman, Chatham Blairs District Present 4:06 PM
Ronald S. Scearce Vice-Chairman, Westover District Present 4:06 PM
Joe B. Davis Supervisor, Dan River District Present 4:05 PM
Timothy W. Dudley Supervisor, Staunton River District Present 4:04 PM
Ben L. Farmer Supervisor, Callands-Gretna District Present 4:07 PM
William ("Vic") Ingram Supervisor, Tunstall District Present 4:07 PM
Charles H. Miller, Jr. Supervisor, Banister District Present 4:04 PM
AGENDA ITEMS TO BE ADDED
Motion to add the following Closed Sessions to the Agenda:
Discussion concerning a prospective business or industry or the expansion of an existing business
or industry where no previous announcement has been made of the business' or industry's interest
in locating or expanding its facilities in the community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: 4TT
Purpose: Unannounced Industries Economic Development
Discussions/Updates
Consultation with legal counsel employed or retained by a public body regarding specific legal
matters requiring the provision of legal advice by such counsel.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: County Broadband Service
Purpose: Legal Consultation/Discussion Regarding Potential Related
Agreement with Broadband Provider
RESULT: ADOPTED [UNANIMOUS]
MOVER: Ingram
SECONDER: Farmer
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
APPROVAL OF AGENDA
Board of Supervisors
October 20, 2020
Work Session
Motion to approve Agenda with additions.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Ingram
SECONDER: Miller
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
PRESENTATIONS
a. Department Head Spotlight (Sheriff's Department); (Presenter: Sheriff Mike
Taylor); (15 minutes)
Taylor provided the Board the latest installment in the County's Department Head Spotlight.
b. VDOT County Projects Update (Presenter: Jay Craddock); (15 minutes)
Craddock presented the Board with the following updates:
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. CPMT Year End Report (Staff Contact: Cheryl J. Boswell); (10 minutes)
Board of Supervisors
October 20, 2020
Work Session
Boswell provided the Board the CPMT’s Year End Report. She presented the following savings:
Fiscal Year 2018 savings = $941,718.52; Fiscal Year 2019 savings = $682,051.81; Fiscal Year
2020 savings = $242,189.77. Over the last three (3) fiscal years a total of $1,865,960.10 has been
saved.
b. Danville Life Saving Crew Radio System Discussion (Staff Contact: Christopher C.
Slemp); (10 minutes)
Smitherman stated the County recently set aside $175,000 of CARES funding for Project 25 radio
inoperability project (“Project”) with Danville Life Saving Crew (“DLSC”). The original proposal
called for the City of Danville, Virginia (“City”), to also fund $175,000. The City has opted out
of the system. DLSC is prepared to pay that portion of the Project and have submitted an
Agreement for the County’s review.
Motion to authorize the contribution of $175,000 for DLSC’s Harris Radio System and that the
County Attorney architect an agreement that any future costs to the maintenance and upkeep of
that system be the sole responsibility of the crew.
RESULT: APPROVED [UNANIMOUS]
MOVER: Scearce
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
BUSINESS MEETING DISCUSSION ITEMS
CLOSED SESSION
a. Discussion concerning a prospective business or industry or the expansion of an existing
business or industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Impala
Purpose: Unannounced Industry Economic Development
(2) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: 4TT
Purpose: Unannounced Industries Economic Development
Discussions/Updates
b. Consultation with legal counsel employed or retained by a public body regarding
specific legal matters requiring the provision of legal advice by such counsel.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Board of Supervisors
October 20, 2020
Work Session
Subject Matter: Franklin County/Cool Branch Fire/EMS Service
Purpose: Legal Consultation Regarding Potential Franklin
County/Cool Branch Fire/EMS Agreement Negotiations
(2) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Potential Intergovernmental Contract/Agreement
Purpose: Legal Consultation/Discussion Regarding Potential
Intergovernmental Contract/Agreement
(3) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: County Broadband Service
Purpose: Legal Consultation/Discussion Regarding Potential
Related Agreement with Broadband Provider
Motion to enter Closed Session.
The Board entered Closed Session at 5:28 PM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Farmer
SECONDER: Dudley
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION
a. Closed Session Certification
The Board returned to Open Session at 6:49 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors
(the “Board”) on October 20, 2020, the Board hereby certifies by a recorded vote that to the best
of each Board Member’s knowledge only public business matters lawfully exempted from the
Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified
in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Meeting. If any Board Member believes that there was a departure from the requirements of the
Act, he shall so state prior to the vote indicating the substance of the departure. The Statement
shall be recorded in the Board's Minutes.
Board of Supervisors
October 20, 2020
Work Session
Vote
Joe B. Davis Yes
Timothy W. Dudley Yes
Ben L. Farmer Yes
William (“Vic”) Ingram Yes
Charles H. Miller, Jr. Yes
Ronald S. Scearce Yes
Robert (“Bob”) W. Warren Yes
ADJOURNMENT
Warren adjourned the Meeting at 6:50 PM.
__________________________________________
Robert W. “Bob” Warren, Chair
Pittsylvania County Board of Supervisors
__________________________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors