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10-20-2020 Work Session - DRAFT October 20, 2020 Work Session Pittsylvania County Board of Supervisors Work Session October 20, 2020 VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held on October 20, 2020 in the Chatham Community Center (Gallery Room), 115 South Main Street, Chatham, Virginia 24531. Robert (“Bob”) W. Warren, Chairman, called the Meeting to Order at 4:30 PM. The following Members were present: CALL TO ORDER (4:30 PM) Attendee Name Title Status Arrived Robert ("Bob") W. Warren Chairman, Chatham Blairs District Present 4:06 PM Ronald S. Scearce Vice-Chairman, Westover District Present 4:06 PM Joe B. Davis Supervisor, Dan River District Present 4:05 PM Timothy W. Dudley Supervisor, Staunton River District Present 4:04 PM Ben L. Farmer Supervisor, Callands-Gretna District Present 4:07 PM William ("Vic") Ingram Supervisor, Tunstall District Present 4:07 PM Charles H. Miller, Jr. Supervisor, Banister District Present 4:04 PM AGENDA ITEMS TO BE ADDED Motion to add the following Closed Sessions to the Agenda: Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: 4TT Purpose: Unannounced Industries Economic Development Discussions/Updates Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: County Broadband Service Purpose: Legal Consultation/Discussion Regarding Potential Related Agreement with Broadband Provider Board of Supervisors October 20, 2020 Work Session RESULT: ADOPTED [UNANIMOUS] MOVER: Ingram SECONDER: Farmer AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA Motion to approve Agenda with additions. RESULT: ADOPTED [UNANIMOUS] MOVER: Ingram SECONDER: Miller AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller PRESENTATIONS a. Department Head Spotlight (Sheriff's Department); (Presenter: Sheriff Mike Taylor); (15 minutes) Taylor provided the Board the latest installment in the County's Department Head Spotlight. b. VDOT County Projects Update (Presenter: Jay Craddock); (15 minutes) Craddock presented the Board with the following updates: Board of Supervisors October 20, 2020 Work Session STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. CPMT Year End Report (Staff Contact: Cheryl J. Boswell); (10 minutes) Boswell provided the Board the CPMT’s Year End Report. She presented the following savings: Fiscal Year 2018 savings = $941,718.52; Fiscal Year 2019 savings = $682,051.81; Fiscal Year 2020 savings = $242,189.77. Over the last three (3) fiscal years a total of $1,865,960.10 has been saved. b. Danville Life Saving Crew Radio System Discussion (Staff Contact: Christopher C. Slemp); (10 minutes) Smitherman stated the County recently set aside $175,000 of CARES funding for Project 25 radio inoperability project (“Project”) with Danville Life Saving Crew (“DLSC”). The original proposal called for the City of Danville, Virginia (“City”), to also fund $175,000. The City has opted out of the system. DLSC is prepared to pay that portion of the Project and have submitted an Agreement for the County’s review. Motion to authorize the contribution of $175,000 for DLSC’s Harris Radio System and that the County Attorney architect an agreement that any future costs to the maintenance and upkeep of that system be the sole responsibility of the crew. RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller BUSINESS MEETING DISCUSSION ITEMS CLOSED SESSION a. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Project Impala Purpose: Unannounced Industry Economic Development (2) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: 4TT Purpose: Unannounced Industries Economic Development Discussions/Updates Board of Supervisors October 20, 2020 Work Session b. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Franklin County/Cool Branch Fire/EMS Service Purpose: Legal Consultation Regarding Potential Franklin County/Cool Branch Fire/EMS Agreement Negotiations (2) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Potential Intergovernmental Contract/Agreement Purpose: Legal Consultation/Discussion Regarding Potential Intergovernmental Contract/Agreement (3) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: County Broadband Service Purpose: Legal Consultation/Discussion Regarding Potential Related Agreement with Broadband Provider Motion to enter Closed Session. The Board entered Closed Session at 5:28 PM. RESULT: APPROVED [UNANIMOUS] MOVER: Farmer SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION a. Closed Session Certification The Board returned to Open Session at 6:49 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors Board of Supervisors October 20, 2020 Work Session (the “Board”) on October 20, 2020, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Joe B. Davis Yes Timothy W. Dudley Yes Ben L. Farmer Yes William (“Vic”) Ingram Yes Charles H. Miller, Jr. Yes Ronald S. Scearce Yes Robert (“Bob”) W. Warren Yes ADJOURNMENT Warren adjourned the Meeting at 6:50 PM.