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09-29-2020 Called Meeting September 29, 2020 Called Meeting Pittsylvania County Board of Supervisors Called Meeting September 29, 2020 VIRGINIA: The Called Meeting of the Pittsylvania County Board of Supervisors was held on September 29, 2020, in the Chatham Community Center (Gallery Room), 115 South Main Street, Chatham, Virginia 24531. Robert (“Bob”) W. Warren, Chairman, Chatham Blairs District, called the Meeting to Order at 5:10 PM. The following Members were present: CALL TO ORDER (7:00 PM) Attendee Name Title Status Arrived Robert ("Bob") W. Warren Chairman, Chatham Blairs District Present 5:00 PM Ronald S. Scearce Vice-Chairman, Westover District Present 5:00 PM Joe B. Davis Supervisor, Dan River District Present 5:00 PM Timothy W. Dudley Supervisor, Staunton River District Present 5:00 PM Ben L. Farmer Supervisor, Callands-Gretna District Present 5:00 PM William ("Vic") Ingram Supervisor, Tunstall District Present 5:00 PM Charles H. Miller, Jr. Supervisor, Banister District Present 5:00 PM AGENDA ITEMS TO BE ADDED Motion to amend the Agenda as follows: Add Project ISO under item 6(a) under the same authority as Project Matterhorn. Add under item 6(b)(1): Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Potential Intergovernmental Contract and Agreement Purpose: Legal Consultation/discussion regarding Potential Intergovernmental contract and agreement Add as item 6(c): Closed Session from the earlier Property/Building Committee Meeting Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Legal Authority: Virginia Code § 2.2-3711(A)(3) Board of Supervisors September 29, 2020 Called Meeting Subject Matter: Jail Property Purpose: Property Acquisition Discussion RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA Motion to approve Agenda as amended. RESULT: ADOPTED [UNANIMOUS] MOVER: Dudley SECONDER: Farmer AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller NEW BUSINESS a. Resolution # 2020-09-08 (Grant Requirements for CDBG Funds for Small Business Recovery Assistance Program) Adoption (Rowe) The County has been awarded a Grant of $330,000 from the Virginia Department of Housing and Community Development (“DHCD”) to provide Grants with a maximum of $15,000 for Small Businesses showing PPE needs and related supplies or rental assistance to rapidly and safely reopen or remain open due to the COVID-19 Pandemic. Grants can be up to $10,000 in rental assistance and $5,000 for retooling. To move forward with the Contract Negotiations of said DHCD Grant, the County needs to adopt attached Resolution # 2020-09-08. Motion to adopt attached Resolution #2020-09-08 as presented. RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Farmer AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 5:18 PM. Board of Supervisors September 29, 2020 Called Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Ingram SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Project Matterhorn and ISO Purpose: Unannounced Industry Economic Development Update b. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Solid Waste Disposal Contract Purpose: Legal Counsel Contract Consultation (2) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Potential Intergovernmental Contract and Agreement Purpose: Legal consultation/discussion regarding Potential Intergovernmental contract and agreement c. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matter: Jail Property Purpose: Property Acquisition Discussion RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION a. Closed Session Certification The Board returned to Open Session at 7:00 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Called Meeting of the Pittsylvania County Board of Supervisors (the “Board”) on September 29, 2020, the Board hereby certifies by a recorded vote Board of Supervisors September 29, 2020 Called Meeting that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Joe B. Davis Yes Timothy W. Dudley Yes Ben L. Farmer Yes William (“Vic”) Ingram Yes Charles H. Miller, Jr. Yes Ronald S. Scearce Yes Robert (“Bob”) W. Warren Yes MATTERS FROM CLOSED SESSION a. Disposal Agreement Motion to approve the execution of the disposal agreement with First Piedmont Corporation subject to legal review. RESULT: APPROVED [UNANIMOUS] MOVER: Farmer SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller ADJOURNMENT Warren adjourned the Meeting at 7:04 PM.