09-29-2020 Called Meeting - FINALSeptember 29, 2020
Called Meeting
Pittsylvania County Board of Supervisors
Called Meeting
September 29, 2020
VIRGINIA: The Called Meeting of the Pittsylvania County Board of Supervisors was held
on September 29, 2020, in the Chatham Community Center (Gallery Room), 115 South Main
Street, Chatham, Virginia 24531. Robert (“Bob”) W. Warren, Chairman, Chatham Blairs District,
called the Meeting to Order at 5:10 PM. The following Members were present:
CALL TO ORDER (7:00 PM)
Attendee Name Title Status Arrived
Robert ("Bob") W. Warren Chairman, Chatham Blairs District Present 5:00 PM
Ronald S. Scearce Vice-Chairman, Westover District Present 5:00 PM
Joe B. Davis Supervisor, Dan River District Present 5:00 PM
Timothy W. Dudley Supervisor, Staunton River District Present 5:00 PM
Ben L. Farmer Supervisor, Callands-Gretna District Present 5:00 PM
William ("Vic") Ingram Supervisor, Tunstall District Present 5:00 PM
Charles H. Miller, Jr. Supervisor, Banister District Present 5:00 PM
AGENDA ITEMS TO BE ADDED
Motion to amend the Agenda as follows:
Add Project ISO under item 6(a) under the same authority as Project Matterhorn.
Add under item 6(b)(1):
Consultation with legal counsel employed or retained by a public body regarding specific legal
matters requiring the provision of legal advice by such counsel.
Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Potential Intergovernmental Contract and Agreement
Purpose: Legal Consultation/discussion regarding Potential
Intergovernmental contract and agreement
Add as item 6(c):
Closed Session from the earlier Property/Building Committee Meeting
Discussion or consideration of the acquisition of real property for a public purpose, or of the
disposition of publicly held real property, where discussion in an open meeting would adversely
affect the bargaining position or negotiating strategy of the public body.
Legal Authority: Virginia Code § 2.2-3711(A)(3)
Board of Supervisors
September 29, 2020
Called Meeting
Subject Matter: Jail Property
Purpose: Property Acquisition Discussion
RESULT: ADOPTED [UNANIMOUS]
MOVER: Scearce
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
APPROVAL OF AGENDA
Motion to approve Agenda as amended.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Dudley
SECONDER: Farmer
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
NEW BUSINESS
a. Resolution # 2020-09-08 (Grant Requirements for CDBG Funds for Small Business
Recovery Assistance Program) Adoption (Rowe)
The County has been awarded a Grant of $330,000 from the Virginia Department of Housing and
Community Development (“DHCD”) to provide Grants with a maximum of $15,000 for Small
Businesses showing PPE needs and related supplies or rental assistance to rapidly and safely
reopen or remain open due to the COVID-19 Pandemic. Grants can be up to $10,000 in rental
assistance and $5,000 for retooling. To move forward with the Contract Negotiations of said
DHCD Grant, the County needs to adopt attached Resolution # 2020-09-08.
Motion to adopt attached Resolution #2020-09-08 as presented.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Scearce
SECONDER: Farmer
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
CLOSED SESSION
Motion to enter Closed Session.
The Board entered Closed Session at 5:18 PM.
Board of Supervisors
September 29, 2020
Called Meeting
RESULT: ADOPTED [UNANIMOUS]
MOVER: Ingram
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
a. Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made of the
business' or industry's interest in locating or expanding its facilities in the community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Matterhorn and ISO
Purpose: Unannounced Industry Economic Development Update
b. Consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Solid Waste Disposal Contract
Purpose: Legal Counsel Contract Consultation
(2) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Potential Intergovernmental Contract and Agreement
Purpose: Legal consultation/discussion regarding Potential
Intergovernmental contract and agreement
c. Discussion or consideration of the acquisition of real property for a public purpose, or of
the disposition of publicly held real property, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matter: Jail Property
Purpose: Property Acquisition Discussion
RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION
a. Closed Session Certification
The Board returned to Open Session at 7:00 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Called Meeting of the Pittsylvania County Board of
Supervisors (the “Board”) on September 29, 2020, the Board hereby certifies by a recorded vote
that to the best of each Board Member’s knowledge only public business matters lawfully
exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the
Board of Supervisors
September 29, 2020
Called Meeting
“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or
considered in the Closed Meeting. If any Board Member believes that there was a departure from
the requirements of the Act, he shall so state prior to the vote indicating the substance of the
departure. The Statement shall be recorded in the Board's Minutes.
Vote
Joe B. Davis Yes
Timothy W. Dudley Yes
Ben L. Farmer Yes
William (“Vic”) Ingram Yes
Charles H. Miller, Jr. Yes
Ronald S. Scearce Yes
Robert (“Bob”) W. Warren Yes
MATTERS FROM CLOSED SESSION
a. Disposal Agreement
Motion to approve the execution of the disposal agreement with First Piedmont Corporation
subject to legal review.
RESULT: APPROVED [UNANIMOUS]
MOVER: Farmer
SECONDER: Dudley
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
ADJOURNMENT
Warren adjourned the Meeting at 7:04 PM.
__________________________________________
Robert W. “Bob” Warren, Chair
Pittsylvania County Board of Supervisors
__________________________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors