09-15-2020 Work Session - FINALSeptember 15, 2020
Work Session
Pittsylvania County Board of Supervisors
Work Session
September 15, 2020
VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held
on September 15, 2020 in the Chatham Community Center (Gallery Room), 115 South Main
Street, Chatham, Virginia 24531. Robert (“Bob”) W. Warren, Chairman, called the Meeting to
Order at 4:30 PM. The following members were present:
CALL TO ORDER (4:30 PM)
Attendee Name Title Status Arrived
Robert ("Bob") W. Warren Chairman, Chatham Blairs District Present 4:07 PM
Ronald S. Scearce Vice-Chairman, Westover District Present 4:07 PM
Joe B. Davis Supervisor, Dan River District Present 4:08 PM
Timothy W. Dudley Supervisor, Staunton River District Present 4:06 PM
Ben L. Farmer Supervisor, Callands-Gretna District Present 4:07 PM
William ("Vic") Ingram Supervisor, Tunstall District Present 4:07 PM
Charles H. Miller, Jr. Supervisor, Banister District Present 4:12 PM
AGENDA ITEMS TO BE ADDED
Motion to add the following Closed Session Items to the Agenda:
Item 8(a)(2)
Consultation with legal counsel employed or retained by a public body regarding specific legal
matters requiring the provision of legal advice by such counsel.
Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Solid Waste Disposal
Purpose: Legal Advice/Consultation Regarding Potential
Solid Waste Disposal Contract
Item 8(a)(3)
Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Broadband Services
Purpose: Legal Advice/Consultation Regarding Proposed
Extension of County Broadband Services
Memorandum of Understanding
RESULT: ADOPTED [UNANIMOUS]
MOVER: Dudley
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
APPROVAL OF AGENDA
Board of Supervisors
September 15, 2020
Work Session
Motion to approve Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Ingram
SECONDER: Dudley
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
PRESENTATIONS
a. Department Head Spotlight (Economic Development); (Staff Contact: Matthew D.
Rowe); (20 minutes)
Rowe briefed the Board on Economic Development operations.
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Finance Committee Recommendations (Staff Contact: David M. Smitherman); (10
minutes)
Smitherman presented the Finance Committee’s recommendations to the full Board. The Finance
Committee recommended the approval of the ESRI Enterprise CRF Application, the approval of
the In-Car Computers for Sheriff Vehicles CRF Application, and also recommended the County
Administrator be granted the authority to waive the anticipated liability of the Pittsylvania Soil
and Water Conversation for costs related to the two (2) dam rehabilitation projects on Roaring
Fork and Cherrystone Lakes.
BUSINESS MEETING DISCUSSION ITEMS
CLOSED SESSION
Motion to enter Closed Session.
The Board entered Closed Session at 4:56 PM.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Miller
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
a. Consultation with legal counsel employed or retained by a public body regarding
specific legal matters requiring the provision of legal advice by such counsel.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Franklin County/Cool Branch Fire and EMS Service
Purpose: Consultation/Advice from Legal Counsel Regarding
Related Contract Negotiations
(2) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Board of Supervisors
September 15, 2020
Work Session
Subject Matter: Solid Waste Disposal
Purpose: Legal Advice/Consultation Regarding Potential
Solid Waste Disposal Contract
(3) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Broadband Services
Purpose: Legal Advice/Consultation Regarding Proposed
Extension of County Broadband Services
Memorandum of Understanding
b. Discussion concerning a prospective business or industry or the expansion of an existing
business or industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the community.
Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Matterhorn
Purpose: Economic Development Update on Potential
Unannounced Business or Industry
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
The Board returned to Open Session at 5:37 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors
(the “Board”) on September 15, 2020, the Board hereby certifies by a recorded vote that to the best
of each Board Member’s knowledge only public business matters lawfully exempted from the
Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified
in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Meeting. If any Board Member believes that there was a departure from the requirements of the
Act, he shall so state prior to the vote indicating the substance of the departure. The Statement
shall be recorded in the Board's Minutes.
Vote
Joe B. Davis Yes
Board of Supervisors
September 15, 2020
Work Session
Timothy W. Dudley Yes
Ben L. Farmer Yes
William (“Vic”) Ingram Yes
Charles H. Miller, Jr. Yes
Ronald S. Scearce Yes
Robert (“Bob”) W. Warren Yes
Motion to Amend Agenda to add the following Closed Session:
Discussion, consideration, or interviews of prospective candidates for employment; assignment,
appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific
public officers, appointees, or employees of any public body.
Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: Board of Supervisors Member
Purpose: Discussion of Board of Supervisors Member’s Performance
The Board entered Closed Session at 5:40 PM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Farmer
SECONDER: Dudley
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
The Board returned to Open Session at 6:49 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors
(the “Board”) on September 15, 2020, the Board hereby certifies by a recorded vote that to the best
of each Board Member’s knowledge only public business matters lawfully exempted from the
Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified
in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Meeting. If any Board Member believes that there was a departure from the requirements of the
Act, he shall so state prior to the vote indicating the substance of the departure. The Statement
shall be recorded in the Board's Minutes.
Vote
Joe B. Davis Yes
Timothy W. Dudley Yes
Ben L. Farmer Yes
William (“Vic”) Ingram Yes
Board of Supervisors
September 15, 2020
Work Session
Charles H. Miller, Jr. Yes
Ronald S. Scearce Yes
Robert W. “Bob” Warren Yes
ADJOURNMENT
Warren adjourned the Meeting at 6:50 PM.
__________________________________________
Robert W. “Bob” Warren, Chair
Pittsylvania County Board of Supervisors
__________________________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors