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09-15-2020 Work Session - DRAFT September 15, 2020 Work Session Pittsylvania County Board of Supervisors Work Session September 15, 2020 VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held on September 15, 2020 in the Chatham Community Center (Gallery Room), 115 South Main Street, Chatham, Virginia 24531. Robert (“Bob”) W. Warren, Chairman, called the Meeting to Order at 4:30 PM. The following members were present: CALL TO ORDER (4:30 PM) Attendee Name Title Status Arrived Robert ("Bob") W. Warren Chairman, Chatham Blairs District Present 4:07 PM Ronald S. Scearce Vice-Chairman, Westover District Present 4:07 PM Joe B. Davis Supervisor, Dan River District Present 4:08 PM Timothy W. Dudley Supervisor, Staunton River District Present 4:06 PM Ben L. Farmer Supervisor, Callands-Gretna District Present 4:07 PM William ("Vic") Ingram Supervisor, Tunstall District Present 4:07 PM Charles H. Miller, Jr. Supervisor, Banister District Present 4:12 PM AGENDA ITEMS TO BE ADDED Motion to add the following Closed Session Items to the Agenda: Item 8(a)(2) Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Solid Waste Disposal Purpose: Legal Advice/Consultation Regarding Potential Solid Waste Disposal Contract Item 8(a)(3) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Broadband Services Purpose: Legal Advice/Consultation Regarding Proposed Extension of County Broadband Services Memorandum of Understanding Board of Supervisors September 15, 2020 Work Session RESULT: ADOPTED [UNANIMOUS] MOVER: Dudley SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Ingram SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller PRESENTATIONS a. Department Head Spotlight (Economic Development); (Staff Contact: Matthew D. Rowe); (20 minutes) Rowe briefed the Board on Economic Development operations. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Finance Committee Recommendations (Staff Contact: David M. Smitherman); (10 minutes) Smitherman presented the Finance Committee’s recommendations to the full Board. The Finance Committee recommended the approval of the ESRI Enterprise CRF Application, the approval of the In-Car Computers for Sheriff Vehicles CRF Application, and also recommended the County Administrator be granted the authority to waive the anticipated liability of the Pittsylvania Soil and Water Conversation for costs related to the two (2) dam rehabilitation projects on Roaring Fork and Cherrystone Lakes. BUSINESS MEETING DISCUSSION ITEMS CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 4:56 PM. Board of Supervisors September 15, 2020 Work Session RESULT: ADOPTED [UNANIMOUS] MOVER: Miller SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Franklin County/Cool Branch Fire and EMS Service Purpose: Consultation/Advice from Legal Counsel Regarding Related Contract Negotiations (2) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Solid Waste Disposal Purpose: Legal Advice/Consultation Regarding Potential Solid Waste Disposal Contract (3) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Broadband Services Purpose: Legal Advice/Consultation Regarding Proposed Extension of County Broadband Services Memorandum of Understanding b. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Project Matterhorn Purpose: Economic Development Update on Potential Unannounced Business or Industry Board of Supervisors September 15, 2020 Work Session RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 5:37 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors (the “Board”) on September 15, 2020, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Joe B. Davis Yes Timothy W. Dudley Yes Ben L. Farmer Yes William (“Vic”) Ingram Yes Charles H. Miller, Jr. Yes Ronald S. Scearce Yes Robert (“Bob”) W. Warren Yes Motion to Amend Agenda to add the following Closed Session: Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: Board of Supervisors Member Purpose: Discussion of Board of Supervisors Member’s Performance The Board entered Closed Session at 5:40 PM. Board of Supervisors September 15, 2020 Work Session RESULT: APPROVED [UNANIMOUS] MOVER: Farmer SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller The Board returned to Open Session at 6:49 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors (the “Board”) on September 15, 2020, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Joe B. Davis Yes Timothy W. Dudley Yes Ben L. Farmer Yes William (“Vic”) Ingram Yes Charles H. Miller, Jr. Yes Ronald S. Scearce Yes Robert W. “Bob” Warren Yes ADJOURNMENT Warren adjourned the Meeting at 6:50 PM.