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09-15-2020 Business Meeting - FINALSeptember 15, 2020 Business Meeting Pittsylvania County Board of Supervisors Business Meeting September 15, 2020 VIRGINIA: The Business Meeting of the Pittsylvania County Board of Supervisors was held on September 15, 2020, in the Chatham Community Center (Gallery Room), 115 South Main Street, Chatham, Virginia 24531. Robert (“Bob”) W. Warren, Chairman, called the Meeting to Order at 7:00 PM. The following Members were present: CALL TO ORDER (7:00 PM) Attendee Name Title Status Arrived Robert ("Bob") W. Warren Chairman, Chatham Blairs District Present 7:04 PM Ronald S. Scearce Vice-Chairman, Westover District Present 7:02 PM Joe B. Davis Supervisor, Dan River District Present 7:02 PM Timothy W. Dudley Supervisor, Staunton River District Present 7:04 PM Ben L. Farmer Supervisor, Callands-Gretna District Present 7:02 PM William ("Vic") Ingram Supervisor, Tunstall District Present 7:04 PM Charles H. Miller, Jr. Supervisor, Banister District Present 7:04 PM AGENDA ITEMS TO BE ADDED Motion to add the following items to the Agenda: New Business: Resolution # 2020-09-07 Matters from Work Session: Approval of CRF Requests RESULT: ADOPTED [UNANIMOUS] MOVER: Farmer, Supervisor SECONDER: Dudley, Supervisor AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA Motion to approve Agenda. Board of Supervisors September 15, 2020 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Farmer SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller CONSENT AGENDA Motion to approve Consent Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. Minutes (Staff Contact: Kaylyn M. McCluster) b. Resolution # 2020-09-01 (Honoring Steadman Payne) Adoption (Staff Contact: Kaylyn M. McCluster) c. Resolution # 2020-09-02 (Supporting Mountain Valley Pipeline’s FERC Certificate Extension) Adoption (Staff Contact: Kaylyn M. McCluster) d. Resolution # 2020-09-03 (Supporting Disposition of Route 1055 (Bachelor Hall Farm Road) Relating to the Proposed Connector Road Project) Adoption (Staff Contact: Kaylyn M. McCluster) e. Resolution # 2020-09-04 (Honoring Landon Worsham) Adoption (Staff Contact: Kaylyn M. McCluster) f. 100th Birthday Certificate Approval (Dorothy W. Gilbert); (Staff Contact: Kaylyn M. McCluster) g. Landfill Expansion Engineering Services Contract Approval (LaBella); (Staff Contact: Richard N. Hicks) h. Resolution # 2020-09-05 (Danville-Pittsylvania Economic Development Alliance Formation Resolution) Adoption (Staff Contact: David M. Smitherman) i. County/Danville YMCA Partnership MOA Ratification (Staff Contact: Mark W. Moore) j. Wayside Park Right-of-Way Take/Easement Deed of Gift Execution Approval (Staff Contact: Mark W. Moore) k. Budget Amendments/Appropriations (Staff Contact: Kimberly G. Van Der Hyde) l. Capital Improvements Project List Approval (Staff Contact: Kimberly G. Van Der Hyde) m. 911 Education Grant (Staff Contact: Christopher C. Slemp) n. Resolution # 2020-09-06 (Gretna Fire and Rescue Tax Exempt Financing Utilization Authorization) Adoption (Staff Contact: Christopher C. Slemp) PRESENTATIONS Board of Supervisors September 15, 2020 Business Meeting None. HEARING OF THE CITIZENS Willie Fitzgerald, Banister District, voice his concerns regarding a bridge located on 57. The bridge used to be a two (2) lane bridge but is now a one (1) lane bridge. He would like an update on what is going on with that bridge. Hunt stated that Craddock (VDOT) will be coming to the Work Session in October to give an update. Shannon Hair, Vice President of IALR, wanted to take the opportunity to publicly thank the Board for the investments made last month and for the scholarship for County students. PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Rezoning Case R-20-016; Callands-Gretna Election District; R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Supervisor Farmer) Warren opened the Public Hearing at 7:12 PM. Mr. Mayhew was present to represent the Petition. No one signed up to speak and Warren closed at 7:13 PM. Motion to rezone 1.25 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to combine with his adjacent parcel of land zoned A-1). RESULT: APPROVED [UNANIMOUS] MOVER: Farmer SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Case 2: Public Hearing: Rezoning Case R-20-017; Carol and Roger Hobbs; R-1, Residential Suburban Subdivision District, and RC-1, Residential Combined Subdivision District, to A- 1, Agricultural District (Supervisor Scearce) Warren opened the Public Hearing at 7:14 PM. Ms. Hobbs was present to represent the Petition. No one signed up to speak and Warren closed the Public Hearing at 7:15 PM. Motion to rezone 7.26 acres from R-1, Residential Suburban Subdivision District, to A-1, agricultural District. They are also petitioning to rezone two (2) parcels of land, a total of 30.03 acres, from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (to re- subdivide the properties into three (3) lots). Board of Supervisors September 15, 2020 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Case 3: Public Hearing: Rezoning Case R-20-018; Tony and Debbie Wilson; Westover Election District; R-1, Residential Suburban Subdivision District, to B-2, Business District, General (Supervisor Scearce) Warren opened the Public Hearing at 7: PM. Mr. and Ms. Wilson were present to represent the Petition. No one signed up to speak and Warren closed the Public Hearing at 7:17 PM. Motion to rezone 1.31 acres from R-1, Residential Suburban Subdivision District, to B-2, Business District, General (to allow the single-family dwelling located on the property to be used as an office for their construction business). RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Case 4: Public Hearing: Rezoning Case R-20-019; Sammy and Freda Moore, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Supervisor Scearce) Warren opened the Public Hearing at 7: PM. Mr. Moore was present to represent the Petition. No one signed up to speak and Warren closed the Public Hearing at 7:19 PM. Motion to rezone 54.35 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for subdivision of the property for family members). RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Miller AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Case 5: Public Hearing: Rezoning Case R-20-020; George Dillion et al; Westover Election District; RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (Supervisor Scearce) Warren opened the Public Hearing at 7:20 PM. Mr. Dillion was present to represent the Petition. No one signed up to speak and Warren closed the Public Hearing at 7:21 PM. Motion to rezone 0.129 of an acre from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (to combine with the adjacent parcel of land zoned A-1. They are adjusting Board of Supervisors September 15, 2020 Business Meeting property lines). RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Other Public Hearings 1. Public Hearing: CARES Act Budget Amendment Public Hearing (Staff Contact: Kimberly G. Van Der Hyde) Warren opened the Public Hearing at 7:23 PM. No one signed up to speak and Warren closed the Public Hearing at 7:24 PM. Virginia Code § 15.2-2507 states that “Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by section 15.2-2504. However, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by publishing a notice of a meeting and a public hearing once in a newspaper having general circulation in that locality at least seven days prior to the meeting date.” An advertisement of this Budget Amendment appeared in the Chatham Star Tribune on September 2, 2020, which satisfies the seven (7)-day requirement. Motion that $5,265,654 of CARES funds be approved and appropriated to the FY2021 County Budget. RESULT: APPROVED [UNANIMOUS] MOVER: Miller SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller 2. Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ); (Staff Contact: Robin C. Goard) Warren opened the Public Hearing at 7:25 PM. No one signed up to speak and Warren closed the Public Hearing at 7:26 PM. This item died for the lack of Motion. No action on this item. UNFINISHED BUSINESS None. NEW BUSINESS a. Resolution #2020-09-07 Motion to approve Resolution # 2020-09-07. Board of Supervisors September 15, 2020 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Farmer SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPOINTMENTS MATTERS FROM WORK SESSION (IF ANY) a. Approval of CRF Requests Motion to approve the CRF requests from the earlier Finance Committee that consists of the ESRI Board of Supervisors September 15, 2020 Business Meeting Enterprise System and the in-car computers for the Sheriff Vehicles. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Scearce AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller BOARD MEMBER REPORTS Dudley stated there was a total of 3,784 children were fed in town of Hurt between the months of March and August. Ingram commended Rowe for his recognition for being a Power Mover and congratulated him on being a new dad. He also remembered the Landon Worsham family. Farmer stated the Cool Branch Resolution Extension was just approved to keep County citizens taken care of and he also recognized his peers at School Board. Davis thanked Staff for productive day and stated it has been a pleasure to serve on this Board and thanked numerous departments throughout the County for their hard work and dedication. Scearce thanked the Sheriff’s Office for the appreciation for law enforcement earlier in the day at the Courthouse. He appreciates all the Sheriff’s Office does to keep everyone safe. Warren reminded everyone of the Sports Hall of Fame on the 19th of this month. He congratulated Mark Moore on his new position with Rocky Mount. He stated he participated in the State of the Region Address this morning with Smitherman, Larking, and Alonzo Jones. Warren also echoed Farmer's comments on the School Board on a job well done. Dr. Jones has done a superior job and stated the citizens of the County should be proud. He also attended the support rally this morning for law enforcement and was truly humbling. COUNTY ADMINISTRATOR REPORTS Smitherman commented on the Economic Development Alliance Resolution approval on the Consent Agenda. He also updated the Board on financial conditions of the County. Smitherman stated he is cautiously optimistic as the County goes through this period with COVID. The economy is challenging for County citizens, and the unemployment rate is around 8%. There is a continued freeze on capital expenses. The County has been provided with money from the Federal Government to assist with COVID-related expenses. ADJOURNMENT Warren adjourned the Meeting at 7:43 PM. __________________________________________ Robert W. “Bob” Warren, Chair Pittsylvania County Board of Supervisors Board of Supervisors September 15, 2020 Business Meeting __________________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors