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08-18-2020 Work Session Minutes - DRAFT August 18, 2020 Work Session Pittsylvania County Board of Supervisors Work Session August 18, 2020 VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held on August 18, 2020, in the Gallery Room of the Chatham Community Center, 115 South Main Street, Chatham, Virginia 24531. Robert (“Bob”) W, Warren, Chairman, called the Meeting to Order at 4:30 PM. The following Members were present: CALL TO ORDER (4:30 PM) Attendee Name Title Status Arrived Robert ("Bob") W. Warren Chairman - Chatham Blairs District Present 4:06 PM Ronald S. Scearce Vice-Chairman - Westover District Present 4:05 PM Joe B. Davis Supervisor - Dan River District Present 4:05 PM Timothy W. Dudley Supervisor - Staunton River District Present 4:08 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 4:06 PM William ("Vic") Ingram Supervisor - Tunstall District Present 4:09 PM Charles H. Miller, Jr. Supervisor - Banister District Present 4:05 PM AGENDA ITEMS TO BE ADDED Motion to add the following Closed Session items: (b) Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject: Projects Lignum and Matterhorn Purpose: Discussion of Prospective Businesses/Industries (c) Discussion or consideration of the investment of public funds where competition or bargaining is involved, where, if made public initially, the financial interest of the governmental unit would be adversely affected. (1) Legal Authority: Virginia Code § 2.2-3711(A)(6) Subject: AEP Transmission Line and SCS Broadband Purpose: Discussion/Consideration of Expenditure of Public Funds Where Competition or Bargaining is Involved Board of Supervisors August 18, 2020 Work Session RESULT: ADOPTED [UNANIMOUS] MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District SECONDER: Timothy W. Dudley, Supervisor - Staunton River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA RESULT: ADOPTED [UNANIMOUS] MOVER: Timothy W. Dudley, Supervisor - Staunton River District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller PRESENTATIONS a. Department Head Spotlight (Parks and Recreation Department); (Staff Contact: Mark W. Moore); (30 minutes) Mark W. Moore, Parks and Recreation Director, briefed the Board on Parks and Recreation Department operations. b. Cherrystone and Roaring Fork Dams Rehabilitation Update (Staff Contact: Richard N. Hicks); (Presenter: David Krisnitski, P.E.); (30 minutes) David Krisnitski, P.E., Froehling and Robertson, provided an update to the Board on the Cherrystone and Roaring Fork Dams Rehabilitation Projects. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Finance Committee Recommendations (Staff Contact: David M. Smitherman); (10 minutes) Mr. Smitherman presented to the Board Finance Committee Meeting recommendations. The Committee recommended to forward to the full Board the following items for consideration: -Roll Off Truck IFB Rejection Approval -National Auto Fleet Group Roll Off Truck IFB Award -CRF Application Review/Approval - School Appropriations -CRF Application Review/Approval - DCC Scholarship -CRF Application Review/Approval - BOS/School Board/Volunteer Commission Meeting Room -CRF Application Review/Approval - Elections Center -CRF Application Review/Approval - Facility Upgrades: Toilets, Soap Dispensers, and Faucets -CRF Application Review/Approval - EMS Station Construction -CRF Application Review/Approval - Ambulances -CRF Application Review/Approval - Project 25 Communication System -Revised Local Emergency Declaration Approval -Vehicle Use Agreement Board of Supervisors August 18, 2020 Work Session -Cascade EMS Request -Redistribution of Funds BUSINESS MEETING DISCUSSION ITEMS None. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 5:19 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Charles H. Miller, Supervisor - Banister District SECONDER: Timothy W. Dudley, Supervisor - Staunton River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Franklin County/Cool Branch Fire and EMS Service Purpose: Consultation/Advice from Legal Counsel Regarding Related Contract Negotiations b. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject: Projects Lignum and Matterhorn Purpose: Discussion of Prospective Businesses/Industries c. Discussion or consideration of the investment of public funds where competition or bargaining is involved, where, if made public initially, the financial interest of the governmental unit would be adversely affected. (1) Legal Authority: Virginia Code § 2.2-3711(A)(6) Subject: AEP Transmission Line and SCS Broadband Purpose: Discussion/Consideration of Expenditure of Public Funds Where Competition or Bargaining is Involved RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION a. Closed Session Certification Board of Supervisors August 18, 2020 Work Session The Board returned to Open Session at 6:52 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors (the “Board”) on August 18 , 2020, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Joe B. Davis Yes Timothy W. Dudley Yes Ben L. Farmer Yes William (“Vic”) Ingram Yes Charles H. Miller, Jr. Yes Ronald S. Scearce Yes Robert (“Bob”) W. Warren Yes ADJOURNMENT Mr. Warren adjourned the Meeting at 6:53 PM.