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05-19-2020 Work Session - DRAFT May 19, 2020 Work Session Pittsylvania County Board of Supervisors Work Session May 19, 2020 VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held on May 19, 2020, in the Gallery Room - Chatham Community Center, 115 South Main Street, Chatham, Virginia. Chairman, Chatham Blairs District, Robert ("Bob") W. Warren, called the Meeting to Order at 4:30 PM. The following Members were present: CALL TO ORDER (4:30 PM) Attendee Name Title Status Arrived Robert ("Bob") W. Warren Chairman - Chatham Blairs District Present 4:10 PM Ronald S. Scearce Vice-Chairman - Westover District Present 4:10 PM Joe B. Davis Supervisor - Dan River District Present 4:12 PM Timothy W. Dudley Supervisor - Staunton River District Present 4:08 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 4:09 PM William ("Vic") Ingram Supervisor - Tunstall District Present 4:08 PM Charles H. Miller, Jr. Supervisor - Banister District Present 4:12 PM AGENDA ITEMS TO BE ADDED Motion to add the following items to the Agenda: (1) Add Potential Communication to Governor Northam Regarding Reopening County Businesses Discussion as Item 6(b); and (2) Add following as Item 8(b)(1): Closed Session: Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body. (Staff Contact: Kim Van Der Hyde) (1) Legal Authority: Virginia Code § 2.2-3711(A)(29) Subject Matter: Reassessment Purpose: Reassessment Contract Award Discussion RESULT: ADOPTED [UNANIMOUS] MOVER: Ronald S. Scearce, Vice-Chairman - Westover District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA Board of Supervisors May 19, 2020 Work Session Motion to Approve the Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Timothy W. Dudley, Supervisor - Staunton River District SECONDER: William "Vic" Ingram, Supervisor - Tunstall District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller PRESENTATIONS a. Broadband Survey Update (Staff Contact: Scott Budd); (Presenter: Jean Plymale); (45 minutes) Jean Plymale, Center for Innovative Technology, remotely gave an update regarding the Broadband Survey. The presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Franklin County Fire and EMS Service Recommendation Discussion (Staff Contact: David M. Smitherman; Christopher C. Slemp); (15 minutes) Mr. Smitherman stated there was a recommendation from the Fire and Rescue Commission for Franklin County to be notified, effective in ninety (90) days, that the County will cease providing Fire and Rescue services to Franklin County if a satisfactory resolution cannot be had around equitable funding around the two (2) Cool Branch agencies. Mr. Farmer stated he would support this Resolution, but with the understanding that communication with Franklin County will occur to attempt to reach a mutually agreeable related solution. b. Potential Communication to Governor Northam Regarding Reopening County Businesses Discussion Mr. Smitherman stated there was conversation about communicating to the Governor the County’s desire to reopen businesses due to the County having very few confirmed COVID-19 cases. A letter or Resolution is recommended to convey said message to the Governor. There was consensus of the Board to send this communication to the Governor in the form of a Resolution. BUSINESS MEETING DISCUSSION ITEMS CLOSED SESSION a. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matter: Landfill Easement and Right-of-Ways Purpose: Discussion of Disposition of Publicly Held Real Property Board of Supervisors May 19, 2020 Work Session b. Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(29) Subject Matter: Reassessment Purpose: Reassessment Contract Award Discussion. Motion to enter Closed Session. The Board entered Closed Session at 5:30 PM. RESULT: APPROVED [UNANIMOUS] MOVER: Joe B. Davis, Supervisor - Dan River District SECONDER: Ronald S. Scearce, Vice-Chairman - Westover District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION a. Closed Session Certification The Board returned to Open Session at 6:42 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors (the “Board”) on May 19, 2020, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Joe B. Davis Yes Timothy W. Dudley Yes Ben L. Farmer Yes William “Vic” Ingram Yes Charles H. Miller, Jr. Yes Ronald S. Scearce Yes Robert W. “Bob” Warren Yes ADJOURNMENT Board of Supervisors May 19, 2020 Work Session Mr. Warren adjourned the Meeting at 6:44 PM.