05-19-2020 Work Sessio - FINALMay 19, 2020
Work Session
Pittsylvania County Board of Supervisors
Work Session
May 19, 2020
VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held
on May 19, 2020, in the Gallery Room - Chatham Community Center, 115 South Main Street,
Chatham, Virginia. Chairman, Chatham Blairs District, Robert ("Bob") W. Warren, called the
Meeting to Order at 4:30 PM. The following Members were present:
CALL TO ORDER (4:30 PM)
Attendee Name Title Status Arrived
Robert ("Bob") W. Warren Chairman - Chatham Blairs District Present 4:10 PM
Ronald S. Scearce Vice-Chairman - Westover District Present 4:10 PM
Joe B. Davis Supervisor - Dan River District Present 4:12 PM
Timothy W. Dudley Supervisor - Staunton River District Present 4:08 PM
Ben L. Farmer Supervisor - Callands-Gretna District Present 4:09 PM
William ("Vic") Ingram Supervisor - Tunstall District Present 4:08 PM
Charles H. Miller, Jr. Supervisor - Banister District Present 4:12 PM
AGENDA ITEMS TO BE ADDED
Motion to add the following items to the Agenda:
(1) Add Potential Communication to Governor Northam Regarding Reopening County
Businesses Discussion as Item 6(b); and
(2) Add following as Item 8(b)(1):
Closed Session:
Discussion of the award of a public contract involving the expenditure of public funds,
including interviews of bidders or offerors, and discussion of the terms or scope of such contract,
where discussion in an open session would adversely affect the bargaining position or negotiating
strategy of the public body. (Staff Contact: Kim Van Der Hyde)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(29)
Subject Matter: Reassessment
Purpose: Reassessment Contract Award Discussion
RESULT: ADOPTED [UNANIMOUS]
MOVER: Ronald S. Scearce, Vice-Chairman - Westover District
SECONDER: Joe B. Davis, Supervisor - Dan River District
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
APPROVAL OF AGENDA
Motion to Approve the Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Timothy W. Dudley, Supervisor - Staunton River District
SECONDER: William "Vic" Ingram, Supervisor - Tunstall District
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
PRESENTATIONS
a. Broadband Survey Update (Staff Contact: Scott Budd); (Presenter: Jean Plymale); (45
minutes)
Jean Plymale, Center for Innovative Technology, remotely gave an update regarding the
Broadband Survey. The presentation can be found on the County’s website at
www.pittsylvaniacountyva.gov.
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Franklin County Fire and EMS Service Recommendation Discussion (Staff Contact:
David M. Smitherman; Christopher C. Slemp); (15 minutes)
Mr. Smitherman stated there was a recommendation from the Fire and Rescue Commission for
Franklin County to be notified, effective in ninety (90) days, that the County will cease providing
Fire and Rescue services to Franklin County if a satisfactory resolution cannot be had around
equitable funding around the two (2) Cool Branch agencies. Mr. Farmer stated he would support
this Resolution, but with the understanding that communication with Franklin County will occur
to attempt to reach a mutually agreeable related solution.
b. Potential Communication to Governor Northam Regarding Reopening County
Businesses Discussion
Mr. Smitherman stated there was conversation about communicating to the Governor the County’s
desire to reopen businesses due to the County having very few confirmed COVID-19 cases. A
letter or Resolution is recommended to convey said message to the Governor. There was
consensus of the Board to send this communication to the Governor in the form of a Resolution.
BUSINESS MEETING DISCUSSION ITEMS
CLOSED SESSION
a. Discussion or consideration of the acquisition of real property for a public purpose, or of the
disposition of publicly held real property, where discussion in an open meeting would adversely
affect the bargaining position or negotiating strategy of the public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matter: Landfill Easement and Right-of-Ways
Purpose: Discussion of Disposition of Publicly Held Real Property
b. Discussion of the award of a public contract involving the expenditure of public funds, including
interviews of bidders or offerors, and discussion of the terms or scope of such contract, where
discussion in an open session would adversely affect the bargaining position or negotiating strategy
of the public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(29)
Subject Matter: Reassessment
Purpose: Reassessment Contract Award Discussion.
Motion to enter Closed Session. The Board entered Closed Session at 5:30 PM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Joe B. Davis, Supervisor - Dan River District
SECONDER: Ronald S. Scearce, Vice-Chairman - Westover District
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification
The Board returned to Open Session at 6:42 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors
(the “Board”) on May 19, 2020, the Board hereby certifies by a recorded vote that to the best of
each Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in
the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Meeting. If any Board Member believes that there was a departure from the requirements of the
Act, he shall so state prior to the vote indicating the substance of the departure. The Statement
shall be recorded in the Board's Minutes.
Vote
Joe B. Davis Yes
Timothy W. Dudley Yes
Ben L. Farmer Yes
William “Vic” Ingram Yes
Charles H. Miller, Jr. Yes
Ronald S. Scearce Yes
Robert W. “Bob” Warren Yes
ADJOURNMENT
Mr. Warren adjourned the Meeting at 6:44 PM.
__________________________________________
Robert W. “Bob” Warren, Chair
Pittsylvania County Board of Supervisors
__________________________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors