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04-21-2020 Work Session Minutes - DRAFT April 21, 2020 Work Session Pittsylvania County Board of Supervisors Work Session April 21, 2020 VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held on April 21, 2020, in the Gallery Room of the Chatham Community Center, 115 South Main Street, Chatham, Virginia 24503. Robert (“Bob”) W. Warren, Chairman, called the Meeting to Order at 4:30 PM. The following Members were present: CALL TO ORDER (4:30 PM) Attendee Name Title Status Arrived Robert "Bob" W. Warren Chairman - Chatham Blairs District Present 4:20 PM Ronald S. Scearce Vice-Chairman - Westover District Present 4:20 PM Joe B. Davis Supervisor - Dan River District Present 4:20 PM Timothy W. Dudley Supervisor - Staunton River District Present 4:20 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 4:20 PM William "Vic" Ingram Supervisor - Tunstall District Present 4:20 PM Charles H. Miller, Jr. Supervisor - Banister District Late 4:34 PM AGENDA ITEMS TO BE ADDED APPROVAL OF AGENDA Motion to Approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District SECONDER: Timothy W. Dudley, Supervisor - Staunton River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram ABSENT: Miller PRESENTATIONS a. Reassessment Presentations (Staff Contact: David M. Smitherman); (50 minutes) Mr. Cole, of Brightminds, LLC, gave a Reassessment Presentation to the Board. Mr. Scearce asked when they are out, if they notify the property owner. Mr. Cole said they would run it in the newspaper and be in contact with the County Administrator. Mr. Farmer asked about the UAV's, and how they would handle citizens being upset that they are over their properties on the drones. Mr. Cole said they would handle it the same way as they would if they were on the ground. Don Thomas, Wingate and Associates, LTD, was also present to give a Reassessment Presentation. Mr. Thomas stated they would be willing to negotiate their price and even waive the photography fee. Board of Supervisors April 21, 2020 Work Session b. Potential Tax Anticipation Note Resolution Discussion (Staff Contact: Kimberly G. Van Der Hyde); (10 minutes) Mrs. Van Der Hyde stated she is closely monitoring revenues and expenditures and what will need to be done as a result of the COVI-19 Pandemic. She has talked with financial advisors and they proposed working with First Citizens Bank to see if they are open to working with a line of credit. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS Mr. Smitherman stated there will be a Finance Committee Meeting possibly the second week of May. BUSINESS MEETING DISCUSSION ITEMS CLOSED SESSION a. Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body. (Staff Contact: David M. Smitherman) (1) Legal Authority: Virginia Code § 2.2-3711(A)(29) Subject Matter: Reassessment Purpose: Reassessment Contract Award Discussion b. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Project Ten and Emotion Purpose: Update on/Discussion on the Expansion of an Existing Business c. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (Staff Contact: David M. Smitherman) (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator and County Attorney Purpose: Discussion of County Administrator and County Attorney Board of Supervisors April 21, 2020 Work Session Employment Agreements d. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt, Esq.) (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Personnel Complaint Letter Purpose: Consultation with Legal Counsel/Provision of Legal Advice Motion to enter Closed Session. The Board entered Closed Session at 5:28 PM. RESULT: APPROVED [UNANIMOUS] MOVER: William "Vic" Ingram, Supervisor - Tunstall District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION a. Closed Session Certification (Staff Contact: J. Vaden Hunt, Esq.) The Board returned to Open Session at 6:55 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors (the “Board”) on April 21, 2020, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Joe B. Davis Yes Timothy W. Dudley Yes Ben L. Farmer Yes William “Vic” Ingram Yes Charles H. Miller, Jr. Yes Ronald S. Scearce Yes Robert W. “Bob” Warren Yes Board of Supervisors April 21, 2020 Work Session ADJOURNMENT Mr. Warren adjourned the Meeting at 6:56 PM.