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03-17-2020 Business Meeting - DRAFT March 17, 2020 Business Meeting PITTSYLVANIA COUNTY BOARD OF SUPERVISORS BUSINESS MEETING MARCH 17, 2020 VIRGINIA: The Business Meeting of the Pittsylvania County Board of Supervisors was held on March 17, 2020, at the Chatham Community Center, 115 South Main Street, Chatham, Virginia 24531. Robert ("Bob") W. Warren, Chairman, called the Meeting to Order at 7:00 PM. The following Members were present: CALL TO ORDER (7:00 PM) Attendee Name Title Status Arrived Robert W. "Bob" Warren Chairman - Chatham Blairs District Present 5:59 PM Ronald S. Scearce Vice-Chairman - Westover District Present 6:00 PM Joe B. Davis Supervisor - Dan River District Present 6:00 PM Timothy W. Dudley Supervisor - Staunton River District Present 5:58 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 5:59 PM William "Vic" Ingram Supervisor - Tunstall District Present 5:58 PM Charles H. Miller Supervisor - Banister District Present 6:02 PM AGENDA ITEMS TO BE ADDED Motion to add Declaration of Local Emergency and Local Emergency Employee Work Plan Proclamation to the Agenda under New Business. RESULT: ADOPTED [UNANIMOUS] MOVER: Ronald S. Scearce, Vice-Chairman - Westover District SECONDER: William "Vic" Ingram, Supervisor - Tunstall District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Ronald S. Scearce, Vice-Chairman - Westover District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller CONSENT AGENDA Motion to approve Consent Agenda. Board of Supervisors March 17, 2020 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Joe B. Davis, Supervisor - Dan River District SECONDER: Charles H. Miller, Supervisor - Banister District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. Minutes Approval (Staff Contact: Kaylyn M. McCluster) b. County Government Month Proclamation (Staff Contact: Kaylyn M. McCluster) c. VDOT Road Funding Project May Public Hearing Authorization (Staff Contact: Kaylyn M. McCluster) d. Resolution # 2020-03-01: Creek Week 2020 (Staff Contact: Kaylyn M. McCluster) e. Resolution # 2020-03-02: Kentuck Volunteer Fire Department Tax Exempt Usage Approval (Staff Contact: Christopher C. Slemp) f. SCS Cell Tower Lease Approval (Staff Contact: Kimberly G. Van Der Hyde) g. BOS By-law Revisions Adoption (Staff Contact: J. Vaden Hunt, Esq.) h. Appointment of Acting Building Official (Staff Contact: Richard N. Hicks) i. Waiver of Solid Waste Tipping Fees (Staff Contact: Richard N. Hicks) j. Coles' Hill Pet Center Benefit Trail Ride Contract Approval (Staff Contact: James P. McLaughlin) k. Purchase of Service Weapon (Contact: Sheriff Taylor) ITEMS REMOVED FROM CONSENT AGENDA None. PRESENTATIONS a. Isaiah Griffin Recognition Presentation (Contact: Supervisor Farmer) Mr. Griffin was not in attendance, but Mr. Farmer read the Certificate and County Staff will get it to Gretna High School. b. Elijah Moshenek Recognition Presentation (Contact: Supervisor Davis) Mr. Moshenek was not in attendance, but Mr. Davis read the Certificate and County Staff will get it to Dan River High School. c. Arlene Davis Recognition Presentation (Contact: Supervisor Dudley) Ms. Arlene Davis was present to accept her Certificate of Excellence. HEARING OF THE CITIZENS John Harris was present and spoke on behalf of the Olde Dominion Agricultural Board of Supervisors March 17, 2020 Business Meeting Complex. He stated last month they were able to host the National Tri-State Rodeo at their facility for West Virginia, North Carolina, and Virginia. There were 160 participants and approximately 200 families that came into the County for this event. They have already scheduled the same event for next year and invited the Board to come out to the facility for the many events they hold. Tonya Reynolds, Callands-Gretna District, with the SPCA spoke in support of the TNR Program and thanked the Board for their support of this Program. PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Rezoning Case R-20-003; Julie M. Owen; Dan River Election District; R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Contact: Supervisor Davis) Mr. Warren opened the Public Hearing at 7:27 PM. Ms. Owen was present to represent the Petition. No one signed up to speak and Mr. Warren closed the Public Hearing at 7:28 PM. Mr. Davis asked about the plans for the property. Ms. Owens stated it adjoins their family farm and they plan to use it in the future for pastureland. Motion to rezone a total of 19.88 acres, two (2) parcels of land, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (for agricultural uses). RESULT: APPROVED [UNANIMOUS] MOVER: Joe B. Davis, Supervisor - Dan River District SECONDER: Charles H. Miller, Supervisor - Banister District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Case 2: Public Hearing: Rezoning Case R-20-004; Derek T. Maddox; Staunton River Election District, RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (Contact: Supervisor Dudley) Mr. Warren opened the Public Hearing at 7:31 PM. Mr. Maddox was present to represent the Petition. No one signed up to speak and Mr. Warren closed the Public Hearing at 7:32 PM. Motion to rezone 22.69 acres from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (to allow for subdivision of the property for a family member and to raise cattle). Board of Supervisors March 17, 2020 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Timothy W. Dudley, Supervisor - Staunton River District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Other Public Hearings 1. Public Hearing: Land Use Forms Due Date Changes; PCC Chapter 6 Revisions (Staff Contact: J. Vaden Hunt, Esq.) Mr. Hunt stated that the Honorable Robin Goard, County Commissioner of the Revenue, has requested changes to Chapter 6 of the Pittsylvania County Code related to bringing the annual due dates for County Land Use Forms into compliance with the Board’s recent changes in the annual County Tax Due Dates from December 20th to December 10th and from June 20th to June 10th. Mr. Warren opened the Public Hearing at 7:36 PM. No one signed up to speak and he closed the Public Hearing at 7:36 PM. Motion to approve the revisions to Pittsylvania County Code Chapter 6 as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Ronald S. Scearce, Vice-Chairman - Westover District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller UNFINISHED BUSINESS None. NEW BUSINESS a. Declaration of Local Emergency Motion to approve the Declaration of Local Emergency. RESULT: APPROVED [UNANIMOUS] MOVER: Timothy W. Dudley, Supervisor - Staunton River District SECONDER: William "Vic" Ingram, Supervisor - Tunstall District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller b. Local Emergency Employee Work Plan Proclamation Motion to approve the Local Emergency Employee Work Plan Proclamation. Board of Supervisors March 17, 2020 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: William "Vic" Ingram, Supervisor - Tunstall District SECONDER: Timothy W. Dudley, Supervisor - Staunton River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPOINTMENTS None. MATTERS FROM WORK SESSION (IF ANY) a. Matters from Closed Session Motion to approve Resolution # 2020-03-03. RESULT: APPROVED [6 TO 1] MOVER: Ronald S. Scearce, Vice-Chairman - Westover District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Scearce, Davis, Dudley, Ingram, Miller NAYS: Farmer BOARD MEMBER REPORTS Mr. Dudley stated the Town of Hurt Mayor recently resigned and gave appreciation for his years of service to the community. Mr. Ingram stated he has received complaints about trash along the highways, as well as the absence of the internet. He suggested a future County-wide trash pickup day. Mr. Farmer stated the Gretna Community had three (3) deaths in a matter of days and sends many thoughts and prayers to those effected by these tragedies. He also thanked Fire and EMS workers for their hard work and sacrifice during these times and thanked local businesses for offering free lunches to students while schools are out due to the COVID-19 Pandemic. Mr. Scearce stated he hopes everyone takes care of themselves and their families during this Pandemic. Mr. Warren thanked all the Commissioners that have served on the Pittsylvania County Service Authority, as well as County Staff for their hard work on a regular basis and during this Pandemic. He appreciates keeping the safety of the employees a top priority. COUNTY ADMINISTRATOR REPORTS Mr. Smitherman stated that the County is working to increase cleanliness by supplying employees with Clorox wipes and installing hand sanitizer stations throughout County Offices. There is also communication with the School System to create public Wi-Fi hot spots to provide public drive-up internet for County citizens. ADJOURNMENT Mr. Warren adjourned the Meeting at 7:56 PM.