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03-05-2020 VDOT Road Funding Workshop-DRAFTVDOT Road Funding Workshop March 5, 2020 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS VDOT ROAD FUNDING WORKSHOP THURSDAY, MARCH 5, 2020, MEETING VIRGINIA: The VDOT Road Funding Workshop was held on Thursday, March 5, 2020, in the Main Conference Room of the County Administration Building in Chatham, Virginia 24531. Robert “Bob” W. Warren, Chairman, called the Meeting to Order at 5:30 PM. The following Members were present: Joe B. Davis Timothy W. Dudley Ben L. Farmer William (“Vic”) Ingram Ronald S. Scearce Robert W. (“Bob”) Warren David M. Smitherman, County Administrator; J. Vaden Hunt Esq., County Attorney; Richard N. Hicks, Deputy County Administrator; and Kaylyn M. McCluster, Deputy Clerk, were also present. Approval of Agenda Motion made by Mr. Ingram, seconded by Mr. Davis, to approve Agenda, which was unanimously approved by the Board Members present. New Business (a) VDOT Road Funding and Proposed Projects Presentation Jay Craddock with VDOT was present to discuss proposed projects with the Board. He stated there is money from the Six (6)-Year Plan to be used, as well as extra money this year to be spent on projects from Telefees. This money does not have to be spent on unpaved road but can be used on other things. This money is a one-time thing and will not be available each year. Mr. Craddock identified seven (7) unpaved roads that would match the available funds for unpaved roads for 2026. They are as follows: Rt. 888, Rt. 842, Rt. 1052, Rt. 766, Rt. 1527, Rt. 1113, and Rt. 975. There is a road from each District included in his proposal. Mr. Warren suggested replacing Wiles Road with Eddies Lane. There is approximately $2.3M to also be used on road improvements. Mr. Craddock suggested the following four (4) items to use this money on: (1) Setting aside a Cost Center for drainage improvements (approximately $300,000); (2) Starting a Cost Center for road widening (approximately $400,000); (3) Starting a Cost Center for improving pavement section (approximately $600,000); and (4) Creating a project to straighten the hair-pin turn on Rt. 626 (approximately $1,000,000). This money is required to meet certain VDOT criteria to be used, and these Projects to meet said criteria. VDOT Road Funding Workshop March 5, 2020 Motion made by Mr. Dudley, seconded by Mr. Davis, to add these items for Public Hearing Authorization at the Board’s April Business Meeting, which was unanimously approved by the Board Members present. Adjournment Mr. Warren adjourned the Meeting at 6:21 PM.