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02-18-2020 Work Session - DRAFT February 18, 2020 Work Session Pittsylvania County Board of Supervisors Work Session February 18, 2020 VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held on February 18, 2020, in the Main Conference Room, County Administration Building, Chatham, Virginia 24531. Chairman - Chatham Blairs District, Robert W. "Bob" Warren, called the Meeting to Order at 4:30 PM. The following Members were present: CALL TO ORDER (4:30 PM) Attendee Name Title Status Arrived Robert W. "Bob" Warren Chairman - Chatham Blairs District Present 4:21 PM Ronald S. Scearce Vice-Chairman - Westover District Present 4:28 PM Joe B. Davis Supervisor - Dan River District Present 4:25 PM Timothy W. Dudley Supervisor - Staunton River District Present 3:26 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 4:21 PM William "Vic" Ingram Supervisor - Tunstall District Present 4:29 PM Charles H. Miller Supervisor - Banister District Present 4:23 PM AGENDA ITEMS TO BE ADDED APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Charles H. Miller, Supervisor - Banister District SECONDER: Timothy W. Dudley, Supervisor - Staunton River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller PRESENTATIONS STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Monthly Department Spotlight (IT); (Staff Contact: Scott Budd); (15 minutes) Mr. Budd gave an overview of his Department and everything it does for the County. Information Technology provides and supports all network equipment such as switches, firewalls and servers, network access, and remote access via VPN. IT also provides support for phone and email access to all County Departments and Constitutional Offices, as well as support the County issued cell phones and iPad’s and supports end user workstations and provide software support. b. Smart Scale Applications Submission Discussion (Staff Contact: Richard N. Hicks); (15 minutes) Mr. Hicks reviewed Smart Scale Projects with the Board. The Board decided to choose Project No. 1, Route 40 and McBride Lane - Primary System; Project No. 5, US 29 at Lawless Creek Road Long Term; Project No. 6, US 29 at Malmaison Road Long Term; and Project No. 7, US Board of Supervisors February 18, 2020 Work Session 29 at Tightsqueeze Road, to submit for consideration. Motion to submit Project 1, 5, 6, and 7 for consideration. RESULT: APPROVED [UNANIMOUS] MOVER: Ronald S. Scearce, Vice-Chairman - Westover District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller BUSINESS MEETING DISCUSSION ITEMS CLOSED SESSION a. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt. Esq.) (1) Legal Authority: Virginia Code Section 2.2-3711(A)(8) Subject Matter: County/Sheriff Cooperative Agreement Purpose: Consultation with Legal Counsel Regarding County/Sheriff Cooperative Agreement Motion to enter Closed Session. The Board entered Closed Session at 5:05 PM. RESULT: APPROVED [UNANIMOUS] MOVER: Ronald S. Scearce, Vice-Chairman - Westover District SECONDER: William "Vic" Ingram, Supervisor - Tunstall District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION a. Closed Session Certification The Board returned to Open Session at 6:34 PM and the following Certification was recorded. CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on February 18, 2020, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board’s Minutes. Board of Supervisors February 18, 2020 Work Session Vote Joe B. Davis Yes Timothy W. Dudley Yes Ben L. Farmer Yes William “Vic” Ingram Yes Charles H. Miller, Jr. Yes Ronald S. Scearce Yes Robert W. Warren Yes ADJOURNMENT Mr. Warren adjourned the Meeting at 6:35 PM.