Loading...
02-18-2020 Business Meeting - DRAFT February 18, 2020 Business Meeting Pittsylvania County Board of Supervisors Business Meeting February 18, 2020 VIRGINIA: The Business Meeting of the Pittsylvania County Board of Supervisors was held on February 18, 2020, in the Pittsylvania County General District Courtroom, Edwin R. Shields Courthouse Addition, Chatham, Virginia 24531. Chairman, Chatham-Blairs District, Robert W. Warren, called the Meeting to Order at 7:00 PM. The following Members were present: CALL TO ORDER (7:00 PM) Attendee Name Title Status Arrived Robert W. "Bob" Warren Chairman - Chatham Blairs District Present 6:15 PM Ronald S. Scearce Vice-Chairman - Westover District Present 6:20 PM Joe B. Davis Supervisor - Dan River District Present 6:17 PM Timothy W. Dudley Supervisor - Staunton River District Present 6:20 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 6:24 PM William "Vic" Ingram Supervisor - Tunstall District Present 6:23 PM Charles H. Miller Supervisor - Banister District Present 6:17 PM AGENDA ITEMS TO BE ADDED Motion to move presentation 8a to the March Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District SECONDER: Ronald S. Scearce, Vice-Chairman - Westover District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Joe B. Davis, Supervisor - Dan River District SECONDER: William "Vic" Ingram, Supervisor - Tunstall District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller CONSENT AGENDA Motion to approve Consent Agenda. Board of Supervisors February 18, 2020 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Ronald S. Scearce, Vice-Chairman - Westover District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. Minutes Approval (Staff Contact: Kaylyn M. McCluster) b. Grant Appropriations: School Board and Pet Center (Staff Contact: Kimberly G. Van Der Hyde) c. Bays Hauling Out-of-County Trash Extension Approval (Staff Contact: Richard N. Hicks) d. Rescue Squad Assistance Fund (Staff Contact: Christopher C. Slemp) e. County Broadband Position Adoption (Staff Contact: David M. Smitherman) f. Resolution # 2020-02-01: Gretna Fire and Rescue Tax Exempt Usage Approval (Staff Contact: Christopher C. Slemp) g. Resolution # 2020-02-03: Dr. Miller (Contact: Supervisor Warren) h. Resolution # 2020-02-04: 2020 - 2021 Board Strategic Planning Priorities Adoption (Staff Contact: David M. Smitherman) i. Resolution # 2020-02-05: Early Voting (Staff Contact: David M. Smitherman) j. 2019 Community Development Annual Report Approval (Staff Contact: Karen N. Hayes) k. CEDS List Approval (Staff Contact: Matthew D. Rowe) l. Spectrum Group Consulting Agreement Execution Approval (Staff Contact: David M. Smitherman) PRESENTATIONS a. Fire Hero Presentation (Isaiah Griffin); (Contact: Supervisor Farmer) Item moved to the March Agenda. b. Dr. Miller Planning Commission Service Appreciation Presentation (Contact: Supervisor Warren) Dr. Miller was presented with Resolution # 2020-02-03 in appreciation of his twenty-three (23) years of service on the Planning Commission. HEARING OF THE CITIZENS Gary Long, Chatham-Blairs District, suggested a militia within the County. Wayne Robertson, Chatham-Blairs District, voiced his opposition on the Solid Waste Fee. He suggested the Board cut the Solid Waste Fee out of the Budget. Joshua Jennings, Chatham-Blairs District, also voiced his opinion and suggested a Volunteer Militia. PUBLIC HEARINGS Board of Supervisors February 18, 2020 Business Meeting Rezoning Public Hearings Case 1: Public Hearing: Rezoning Case R-20-001: SuzyQ Etc., LLC; Banister Election District, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Contact: Supervisor Miller) Mr. Warren opened the Public Hearing at 7:19 PM. Susan Brown was present to represent the Petition. No one signed up to speak and Mr. Warren closed the Public Hearing at 7:20 PM. Motion to rezone 18.14 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (for agricultural uses -horses). RESULT: APPROVED [UNANIMOUS] MOVER: Charles H. Miller, Supervisor - Banister District SECONDER: Timothy W. Dudley, Supervisor - Staunton River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Case 2: Public Hearing: Rezoning Case R-20-002: Jeffrey D. Compton; Banister Election District, M-1, Industrial District, Light Industry, to M-2, Industrial District, Heavy Industry (Contact: Supervisor Miller) Mr. Warren opened the Public Hearing at 7:22 PM. Jeffrey Compton was present to represent the Petition. Zachary Compton was present to answer any questions. No one signed up to speak and Mr. Warren closed the Public Hearing at 7:24 PM. Motion to rezone a total of 56.42 acres, two (2) parcels of land, from M-1, Industrial District, Light Industry, to M-2, Industrial District, Heavy Industry (for a concrete plant). RESULT: APPROVED [UNANIMOUS] MOVER: Charles H. Miller, Supervisor - Banister District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Other Public Hearings 1. Public Hearing: SR RIFA Changes (Staff Contact: David M. Smitherman) The Staunton River Regional Industrial Facility Authority (“SR RIFA”) was created to regionally work together to market the Southern Virginia Multimodal Park in Hurt, Virginia. Recently, SR RIFA was informed that member locale Altavista wished to terminate its SR RIFA membership by approved Resolution. After said notification, SR RIFA met and accepted Altavista’s withdrawal via a formal vote and Resolution. Based upon Altavista’s withdrawal, following a legally noticed and advertised Public Hearing, SR RIFA’s By-Laws, the associated County Ordinance, and SR RIFA’s Cost-Revenue Agreement must be revised. Proposed revised SR RIFA cost-revenue percentages would be Pittsylvania County 61%, City of Danville 35%, and Town of Hurt 4%. Board of Supervisors February 18, 2020 Business Meeting Mr. Warren opened the Public Hearing at 7:28 PM. No one signed up to speak and Mr. Warren closed the Public Hearing at 7:28 PM. Motion to approve the revised SR RIFA cost-revenue percentage, associated SR RIFA By-Law revisions, and associated County Ordinance revisions as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District SECONDER: Charles H. Miller, Supervisor - Banister District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller 2. Public Hearing: Tax Due Date, License Fee, and Solid Waste Disposal Fee Due Date Changes (Staff Contact: J. Vaden Hunt, Esq.) At a recent Meeting, the Board’s Legislative Committee unanimously recommended to the full Board, following a legally advertised and held Public Hearing, potential revisions to the Pittsylvania County Code (“PCC”): (1) PCC § 6-12 (relating to changing the annual tax due date in the County from June 20th and December 20th to June 10th and December 10th); (2) PCC § 9-48, 9-49, 9-53, 9-54, and 9-55 (related to changing various vehicle, trailer, and semitrailer annual license fees and their payment due dates); and (3) PCC § 17-15 (relating to changing Solid Waste Disposal Fee annual payment due date and penalty application dates). Mr. Warren opened the Public Hearing at 7:31 PM. No one signed up to speak and Mr. Warren closed the Public Hearing at 7:31 PM. Motion to adopt the proposed revisions to Pittsylvania County Code Chapters 6, 9, and 17 as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Ronald S. Scearce, Vice-Chairman - Westover District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller 3. Public Hearing: Solid Waste Fine Escalation System (Staff Contact: Richard N. Hicks) At the last Legislative Committee Meeting, County Staff presented proposed revisions to Pittsylvania County Code (“PCC”) § 17-21(E) to provide for a fine escalation system for solid waste violations by violators that have more than one (1) solid waste violation within a twelve (12)-month period. The Legislative Committee unanimously recommended proposed revisions to the full Board, and the full Board authorized County Staff to conduct a Public Hearing on the same. Mr. Warren opened the Public Hearing at 7:34 PM. Joshua Jennings signed up to speak and voiced his opposition on the Solid Waste Fines. Mr. Warren closed the Public Hearing at 7:35 Board of Supervisors February 18, 2020 Business Meeting PM. Motion to approve the proposed revisions to Pittsylvania County Code § 17-21(E) as presented. RESULT: APPROVED [6 TO 1] MOVER: Ronald S. Scearce, Vice-Chairman - Westover District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Scearce, Davis, Dudley, Ingram, Miller NAYS: Farmer 4. Public Hearing: Silver Creek "No Through Trucks Restrictions" (Contact: Supervisor Scearce) Supervisor Scearce requested the County hold a Public Hearing for potential “No Through Truck Restrictions” on Silver Creek Road. Mr. Warren opened the Public Hearing at 7:37 PM. Stephanie Adkins signed up to speak and voiced her concerns regarding this designation. She stated her daughter was involved in an accident on this road and is permanently affected by this and she supports the “No Through Truck Restrictions” in this area. No one else signed up to speak and Mr. Warren closed the Public Hearing at 7:41 PM. Motion to adopt Resolution # 2020-02-02 supporting potential “No Through Truck Restrictions” on Silver Creek Road. RESULT: APPROVED [UNANIMOUS] MOVER: Ronald S. Scearce, Vice-Chairman - Westover District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller UNFINISHED BUSINESS a. Walkway of Honor Donation Request (Contact: Supervisor Farmer) Joyce E. French attended the Board’s January Business Meeting and presented a donation request for the Walkway of Honor that recognizes Southside Virginia War Veterans. Motion that Pittsylvania County make a pledge of $5,000 using Contingency Funds. RESULT: APPROVED [UNANIMOUS] MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District SECONDER: William "Vic" Ingram, Supervisor - Tunstall District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller NEW BUSINESS Board of Supervisors February 18, 2020 Business Meeting APPOINTMENTS a. CPMT Alternate Appointment (M. Dawson); (Staff Contact: Cheryl J. Boswell) Donald Motley was Sheriff Taylor’s CPMT alternate. Since Mr. Motley retired, Sheriff Taylor desires for First Sergeant Matthew Dawson to be appointed as his CPMT alternate for an unexpired term ending on June 30, 2020. Motion to appoint First Sergeant Matthew Dawson as Sheriff Taylor’s CPMT alternate. RESULT: APPROVED [6 TO 1] MOVER: Charles H. Miller, Supervisor - Banister District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Miller NAYS: Ingram b. Appointment: Westover District Planning Commission (H.F. Haymore, Jr.); (Contact: Supervisor Scearce) H.F. Haymore, Jr., currently serves as the Westover District Representative on the County’s Planning Commission. His term is set to expire on March 23, 2020, and he is eligible for another four (4)-year term. Motion to re-appoint H.F. Haymore, Jr., as the Westover District Representative for the County’s Planning Commission for another four (4)-year term. RESULT: APPROVED [UNANIMOUS] MOVER: Ronald S. Scearce, Vice-Chairman - Westover District SECONDER: Timothy W. Dudley, Supervisor - Staunton River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller MATTERS FROM WORK SESSION (IF ANY) BOARD MEMBER REPORTS Dr. Miller thanked the Board for the Resolution honoring his service on the Planning Commission. Mr. Davis thanked County Staff and the Board and is looking forward to the future. Mr. Scearce urged everyone to reach out to Representatives and let voices be heard regarding the new legislation that is being proposed. Mr. Dudley thanked everyone for coming out to the Meeting. Mr. Ingram also thanked everyone for coming to the Meeting. Mr. Farmer stated last month the Board requested getting the Board Packets earlier, and he thanked Mrs. McCluster for following through with this request and getting them to the Board early. Mr. Warren thanked Go Virginia and the Danville Regional Foundation for the Cyber program and also thanked the School Division and the County for working together to push this forward and having a vision to look at the next opportunity that will bring Economic Development tour area. He also congratulated Dr. Miller on his twenty-three (23) years of service on the Planning Board of Supervisors February 18, 2020 Business Meeting Commission and commended Dr. Miller's work. COUNTY ADMINISTRATOR REPORTS Mr. Smitherman stated that he is glad the Right to Work Status State Bill was defeated, but he is discouraged about revising Solar regulations in Virginia. Currently the County is required to defer about 80% of the taxes on the new utility scale solar installations and unfortunately, the sunsetting has been pushed back to 2030. He also stated that another unfunded mandate coming our way is No Excuse Voting, where the County will be required to open the polls forty-five (45) days earlier than usual and this will cost approximately $90,000. He stated the good news is there was an overwhelming approval of the 1% local sales tax for County School capital needs. He also thanked the Board for the great Strategic Planning Workshop on January 31, 2020. ADJOURNMENT Mr. Warren adjourned the Meeting at 7:59 PM.