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01-02-2020 Reorganizational Meeting January 2, 2020 Reorganizational Meeting Pittsylvania County Board of Supervisors Reorganizational Meeting January 2, 2020 VIRGINIA: The Business Meeting of the Pittsylvania County Board of Supervisors was held on January 2, 2020, in the Main Conference Room, County Administration Building, Chatham, Virginia 24531. Mr. Hunt, County Attorney, called the Meeting to order at 5:00 PM. The following Members were present: CALL TO ORDER (5:00 PM) ROLL CALL (MCCLUSTER) Attendee Name Title Status Arrived Robert W. "Bob" Warren Supervisor - Chatham Blairs District Present Ronald S. Scearce Supervisor - Westover District Present Joe B. Davis Supervisor - Dan River District Present Timothy W. Dudley Supervisor - Staunton River District Present Ben L. Farmer Supervisor - Callands-Gretna District Present William "Vic" Ingram Supervisor - Tunstall District Present Charles H. Miller Supervisor - Banister District Present ANY ADDITIONS/REVISIONS TO AGENDA (SMITHERMAN) Motion to add BZA Appointment consideration to Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: William "Vic" Ingram, Supervisor - Tunstall District SECONDER: Timothy W. Dudley, Supervisor - Staunton River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA (SMITHERMAN) Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Charles H. Miller, Supervisor - Banister District SECONDER: Ronald S. Scearce, Supervisor - Westover District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller CHAIRMAN NOMINATION AND ELECTION (SMITHERMAN) a. Nomination and Chairman Election Motion by Mr. Dudley to nominate Mr. Warren as Chairman, seconded by Mr. Davis. The vote to elect Mr. Warren as Chairman was unanimous. Mr. Warren was appointed Chairman. b. Turn Meeting Over to New Chairman Board of Supervisors January 2, 2020 Reorganizational Meeting VICE-CHAIRMAN NOMINATION AND ELECTION (SMITHERMAN) Motion by Mr. Davis to nominate Mr. Scearce as Vice-Chairman, seconded by Mr. Ingram. The vote to elect Mr. Scearce as Vice Chairman was unanimous. Mr. Scearce was appointed Vice- Chairman. BOARD BYLAWS AND RULES OF ORDER ADOPTION a. Adoption of Board Bylaws Motion to adopt the Board's Bylaws. RESULT: APPROVED [UNANIMOUS] MOVER: Ronald S. Scearce, Vice-Chairman - Westover District SECONDER: Timothy W. Dudley, Supervisor - Staunton River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller b. Adoption of Robert's Rules of Order (latest edition) Motion to adopt Robert's Rules of Order (latest edition). RESULT: APPROVED [UNANIMOUS] MOVER: Charles H. Miller, Supervisor - Banister District SECONDER: William "Vic" Ingram, Supervisor - Tunstall District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller SET DATE AND TIME OF REGULAR BOARD MEETINGS a. Adoption of 2020 Meeting Schedule Motion to approve 2020 Meeting Schedule RESULT: APPROVED [UNANIMOUS] MOVER: Timothy W. Dudley, Supervisor - Staunton River District SECONDER: Ronald S. Scearce, Vice-Chairman - Westover District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller STANDING COMMITTEES Mr. Warren pointed out that there are several Committees that were created for a certain purpose, but they have not met since that time period and there may not be a need for those Committees to exist anymore. The Committees in question were the Computer/Radio/Telecommunication, Fire and Rescue, and Animal Welfare Facility Committees. The Fire and Rescue Commission has recently been established and the Animal Welfare was established for the construction of the Pet Center. There was consensus of the Board to keep the Computer/Radio/Telecommunication Committee, but not to keep the other two (2). a. Finance/Insurance Committee (Appoint 4 Board Members) Board of Supervisors January 2, 2020 Reorganizational Meeting Mr. Warren appointed Mr. Scearce, Dr. Miller, Mr. Davis, and Mr. Ingram to the Finance/Insurance Committee. b. Personnel Committee (Appoint 3 Board Members) Mr. Warren appointed Mr. Davis, Mr. Dudley, and Mr. Scearce to the Personnel Committee. c. Property/Building Committee (Appoint 3 Board Members) Mr. Warren appointed Mr. Davis, Mr. Farmer, and Dr. Miller to the Property/Building Committee. d. Legislative Committee (Appoint 3 Board Members) Mr. Warren appointed Dr. Miller, Mr. Scearce, and Mr. Ingram to the Legislative Committee. SPECIAL COMMITTEES a. Solid Waste Committee (Appoint 3 Board Members) Mr. Warren appointed Mr. Warren, Mr. Davis, and Mr. Dudley to the Solid Waste Committee. b. Computer/Radio/Telecommunications Committee (Appoint 3 Board Members) Mr. Warren appointed Mr. Farmer, Mr. Scearce, and Mr. Dudley to the Computer/Radio/Telecommunications Committee. c. Board of Supervisors/School Board Liaison Committee (Appoint 3 Board Members) Mr. Warren appointed Mr. Ingram, Mr. Farmer, and Dr. Miller to the School Board Liaison Committee. d. Fire & Rescue Policies and Procedures Committee (Appoint 3 Board Members) This Committee was eliminated by the Chairman. e. Economic Development Committee (Appoint 3 Board Members) Mr. Warren appointed Mr. Warren, Mr. Scearce, and Mr. Dudley to the Economic Development Committee. f. Animal Welfare Facility Committee (Appoint 3 Board Members) This Committee was eliminated by the Chairman. OTHER CHAIRMAN APPOINTMENTS a. Pittsylvania County Planning Commission (Appoint 1 Board Member) Mr. Warren appointed Mr. Dudley to the Planning Commission. b. Virginia Association of Counties (Appoint 1 Board Member) Mr. Warren appointed himself as the representative for the Virginia Association of Counties. Board of Supervisors January 2, 2020 Reorganizational Meeting c. Metropolitan Planning Organization (MPO) (Appoint 3 Board Members (from either the Tunstall, Chatham-Blairs, Dan River, Westover, or Banister District) and 1 Board Member as an Alternate) Mr. Warren appointed Mr. Scearce, Mr. Davis, Dr. Miller, and Mr. Warren (alternate) to the Metropolitan Planning Organization. d. SARA Title III (Appoint 2 Board Members) Mr. Warren appointed Mr. Scearce and Mr. Smitherman to SARA Title III. e. Pittsylvania County Social Services Board (Appoint 1 Board Member) Mr. Warren appointed Dr. Miller to the Pittsylvania County Social Services Board. f. Roanoke River Basin Association (Appoint 1 Board Member) Mr. Warren appointed Dr. Miller as the Roanoke River Basin Association Representative. g. Dan River Business Development Center (Appoint 1 Board Member) Mr. Warren appointed Mr. Davis as the Dan River Business Development Center Representative. h. West Piedmont Planning District Commission (Appoint 2 Board Members) Mr. Warren appointed Mr. Ingram and Mr. Scearce to serve as the West Piedmont Planning District Commission Representatives. i. Fire and Rescue Commission (Appoint 1 Board Member) Mr. Warren appointed Mr. Scearce to serve as the Board Representative on the Fire and Rescue Commission. j. Local Elected Officials (Appoint 1 Board Member) Mr. Warren appointed himself as the Local Elected Officials representative. k. Tri-County Lake Administrative Commission (Appoint 1 Board Member) Mr. Warren appointed Mr. Farmer to the Tri-County Lake Administrative Commission. l. Pittsylvania County Community Action Board (Appoint 1 Board Member) Mr. Warren appointed Dr. Miller to the Pittsylvania County Community Action Board. FULL BOARD APPOINTMENTS a. Danville-Pittsylvania County Regional Industrial Facility Authority (1 Board Member, 4-Year Term); 1 Board Member, 4-Year Term); and (1 Alternate Board Member, 4- Year Term); (Appoint 1 Board Member as an Alternate) Mr. Warren appointed Mr. Ingram as the alternate on the Danville-Pittsylvania County Regional Industrial Authority Board. Board of Supervisors January 2, 2020 Reorganizational Meeting b. Staunton River Regional Industrial Facility Authority (1 Board Member, 4-Year Term); (1 Board Member, 4-Year Term); and (1 Alternate Board Member. 4-Year Term); (Appoint 1 Board Member) Mr. Warren appointed Mr. Dudley to the Staunton River Regional Industrial Authority Board. c. Community Policy and Management Team (Appoint 1 Board Member) Mr. Warren appointed Mr. Scearce to the Community Policy Management Team. d. Tri-County Lakes Administrative Commission (3); (County Administrator; (1 Pittsylvania County Citizen Representative); and (1 Leesville Lake Association Representative); (No New Appointments Needed) Mr. Warren appointed Mr. Smitherman to the Tri-County Lakes Administrative Commission. e. Appoint Dennis Benhoff to the Tri-County Lakes Administrative Commission as the Citizen Representative RESULT: APPROVED [UNANIMOUS] MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District SECONDER: Ronald S. Scearce, VIce-Chairman - Westover District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller f. BZA Recommendation Consideration Motion to send recommendation to Circuit Court Judge Moreau for her to consider appointing Ann Deering to replace Leon Griffith on the BZA. RESULT: APPROVED [UNANIMOUS] MOVER: William "Vic" Ingram, Supervisor - Tunstall District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller ADJOURNMENT Mr. Warren adjourned the Meeting at 5:25 PM.