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12-17-2019 Business Meeting Minutes - DRAFT December 17, 2019 Business Meeting Pittsylvania County Board of Supervisors Business Meeting December 17, 2019 VIRGINIA: The Business Meeting of the Pittsylvania County Board of Supervisors was held on December 17, 2019, in the Pittsylvania County General District Courtroom, Edwin R. Shields Courthouse Addition, Chatham, Virginia 24531. Chairman, Joe B. Davis, called the Meeting to Order at 7:00 PM. The following Members were present: CALL TO ORDER (7:00 PM) Attendee Name Title Status Arrived Joe B. Davis Chairman - Dan River District Present 6:56 PM Charles H. Miller Vice Chairman - Banister District Present 6:51 PM Tim R. Barber Supervisor - Tunstall District Present 6:55 PM Elton W. Blackstock Supervisor - Staunton River District Present 6:54 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 6:55 PM Ronald S. Scearce Supervisor - Westover District Present 6:55 PM Robert W. "Bob" Warren Supervisor - Chatham-Blairs District Present 6:51 PM AGENDA ITEMS TO BE ADDED Motion to add the following items to the Business Meeting Agenda: (a) Adoption of Revised Resolution # 2019-12-04 (Support for Naming the North Chatham Bridge the Roy P. Byrd, Jr., Memorial Bridge) under Consent Agenda as Item 7(e); (b) Adoption of Resolution # 2019-12-06 (Resolution in Support of Legislation to Improve the Process for Review of Legislation with Local Fiscal Impact) under Consent Agenda as Item 7(l); (c) Adoption of Resolution # 2019-12-07 (Resolution in Support of Increasing Sales Tax to Fund School Capital Needs) under Consent Agenda as Item 7(m); (d) Approval of 2020 Legislative Priority List under Matters from Work Session as Item 14(a); (e) Approval of Authorization for Public Hearing on Revisions to Pittsylvania County Code Chapter 2 (Animals and Fowl) under Matters from Work Session as Item 14(b); (f) Approval of Fire and Rescue Commission Stipend under Matters from Work Session as Item 14(c); and (g) Approval of Silver Creek Potential No-Through Truck Restriction Public Hearing under Matters from Work Session as Item 14(d). Board of Supervisors December 17, 2019 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Ronald S. Scearce, Supervisor - Westover District SECONDER: Elton W. Blackstock, Supervisor - Staunton River District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren CONSENT AGENDA Motion to approve Consent Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren a. Minutes: November 19, 2019, Fire and Rescue Policies and Procedures Committee, Finance Committee, Solid Waste Committee, Work Session, Business Meeting; December 4, 2019, Personnel Committee, Legislative Committee (Staff Contact: Kaylyn M. McCluster) b. Resolution # 2019-12-01 Adoption (Blackstock); (Staff Contact: Kaylyn M. McCluster) c. Resolution # 2019-12-02 Adoption (Barber); (Staff Contact: Kaylyn M. McCluster) d. Resolution # 2019-12-03 Adoption (Dennis Carter) (Staff Contact: Kaylyn M. McCluster) e. Resolution # 2019-12-04 Adoption (Roy Byrd Chatham Bridge Naming Support); (Staff Contact: Kaylyn M. McCluster) f. Resolution # 2019-12-05 (Authorization of Equipment Sale); (Staff Contact: Kaylyn M. McCluster) g. IKEA Road Name Change to Morgan Olson Way Authorization (Staff Contact: David M. Smitherman) h. County/Realty Link Collaborative Economic Development Performance Grant Funds Usage MOU Approval (Staff Contact: Matthew D. Rowe) i. Morgan Olson RIFA Local Performance Agreement Approval (Staff Contact: Matthew D. Rowe) j. Jail Food and Food Supplies RFP Award (Staff Contact: Kimberly G. Van Der Hyde) Board of Supervisors December 17, 2019 Business Meeting k. Gretna Walking Trail IFB Award (Staff Contact: Mark W. Moore) PRESENTATIONS a. Carter Resolution Presentation (Retirement); (Contact: Supervisor Blackstock) Supervisor Blackstock presented Dennis Carter, WSET Sports Broadcaster, with Resolution # 2019-12-03. b. Barber Resolution Presentation (Contact: Board of Supervisors) The Board presented the Honorable Tim R. Barber with Resolution # 2019-12-02. c. Blackstock Resolution Presentation (Contact: Board of Supervisors) The Board presented the Honorable Elton W. Blackstock with Resolution # 2019-12-01 d. Hammock Appreciation Presentation (Retirement); (Contact: Board of Supervisors) The Honorable Shirley Y. Hammock, Commissioner of the Revenue, was presented a Plaque of Appreciation in honor of her impending retirement recognizing her years of dedicated, exemplary, and loyal service to the County. e. McMahon Presentation (IDA); (Contact: Supervisor Scearce) Ronald McMahon’s wife was present to accept a Certificate of Appreciation for his service as the Westover District Representative on the County's Industrial Development Authority Board. f. Sides Presentation (Retirement); (Contact: Board of Supervisors) Gregory L. Sides, Assistant County Administrator, was presented a Certificate of Appreciation on the occasion of his impending retirement to honor and appreciate his years of dedicated and loyal service to the County. g. Blackstock RIFA Presentation (Contact: Fred O. Shanks, III) Fred O. Shanks, III, RIFA Chairman, presented a plaque to the Honorable Elton W. Blackstock and to Mr. Gregory L. Sides for their RIFA service. HEARING OF THE CITIZENS Dianne McMahon, Westover District, spoke on a project called "Walk of Honor". She respectfully requested the Board to support this project. PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Rezoning Case R-19-033 ; Brenda Reagan and Mark Stevens; Dan River Election District, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (Contact: Supervisor Davis) Mr. Davis opened the Public Hearing at 7:33 PM. Brandy Reagan and Mark Stevens were Board of Supervisors December 17, 2019 Business Meeting present to represent the Petition. No one signed up to speak and Mr. Davis closed the Public Hearing at 7:37 PM. Motion to rezone 0.028 of an acre from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, and 0.062 of an acre from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (to combine with the adjacent parcels; they are adjusting property lines). RESULT: APPROVED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Ronald S. Scearce, Supervisor - Westover District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren Case 2: Public Hearing: Rezoning Case R-19-034, John and Mona Lewis; Dan River Election District, B-2, Business District, General to RC-1, Residential Combined Subdivision District (Contact: Supervisor Davis) Mr. Davis opened the Public Hearing at 7:40 PM. No one signed up to speak and Mr. Davis closed the Public Hearing at 7:41 PM. Motion to rezone 0.32 of an acre from B-2, Business District, General, to RC-1, Residential Combined Subdivision District (to allow for placement of a single-wide mobile home on the property). RESULT: APPROVED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Charles H. Miller, Vice Chairman - Banister District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren UNFINISHED BUSINESS NEW BUSINESS APPOINTMENTS a. Appointment: Ratification of TLAC's Election of its Leesville Lake Associate Representative (Dave Rives); (Staff Contact: Kaylyn M. McCluster) Tri-County Lake Administrative Commission’s (“TLAC”) appointments are for a one (1)-year term, beginning January 1, 2020. TLAC recently reelected Dave Rives to a new term as its Leesville Lake Association Representative and appointed him as its new President for 2020. Motion to ratify TLAC’s appointment of Mr. Rives as its Leesville Lake Association Representative for a one (1)-year term beginning on January 1, 2020. Board of Supervisors December 17, 2019 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren MATTERS FROM WORK SESSION (IF ANY) a. Approval of 2020 Legislative Priority List Motion to adopt the 2020 Legislative Priority List as presented in the Work Session. RESULT: APPROVED [UNANIMOUS] MOVER: Tim R. Barber, Supervisor - Tunstall District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren b. Approval of Authorization for Public Hearing on Revisions to Pittsylvania County Code Chapter 2 (Animals and Fowl) Motion to authorize a Public Hearing on Revisions to Pittsylvania County Code Chapter 2 (Animals and Fowl) as presented in the Work Session. RESULT: APPROVED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Ronald S. Scearce, Supervisor - Westover District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren c. Fire and Rescue Commission Stipend Consideration Motion to refer this item to a future Finance Committee Meeting. RESULT: APPROVED [UNANIMOUS] MOVER: Ronald S. Scearce, Supervisor - Westover District SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren d. Approval of Silver Creek Potential No-Through Truck Restriction Public Hearing Motion to authorize County Staff to advertise for a Public Hearing to designate Silver Creek road a "No Through Truck" area. Board of Supervisors December 17, 2019 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Ronald S. Scearce, Supervisor - Westover District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren BOARD MEMBER REPORTS Mr. Barber stated it was an honor and a pleasure to sit on the Board for 16 (sixteen) years and he thanked everyone for the years of support. Mr. Blackstock also stated it was an honor to serve the citizens of the County and the citizens of the Staunton River District. Mr. Farmer stated it was refreshing to see Mr. Shanks from the City of Danville at the Meeting, and he wanted to publicly thank Telly Tucker for his hard work and Mrs. Hammock for her hard work and service to the County. He also stated that he wanted to thank Sheriff Taylor for their efforts during the recent incident with the juvenile being on the run last week. Mr. Farmer thanked Mr. Barber and Mr. Blackstock for their service, as well as Mr. Sides. He wished everyone a Merry Christmas and a Happy New Year. Dr. Miller recognized Mr. Barber, Mr. Blackstock, and Mr. Sides and he recognized Mr. Ingram in the audience and stated that he is looking forward to working with him in the future. Mr. Scearce thanked Mr. Barber and Mr. Blackstock for their hard work and sacrifice over the years of their service to the County, as well as the hard work of Mr. Sides and Ms. Hammock. He wished everyone a Merry Christmas and a Happy New Year. Mr. Davis thanked all County Staff for their hard work and presented Ms. McCluster with a card of appreciation. Mr. Warren stated that as there are two (2) Board Members leaving the Board, he wanted to recognize Roy Byrd that was on the Consent Agenda and wished Telly Tucker well in his future, but stated that he will be missed. He also recognized Mr. Sides for his hard work and wished him good luck in his retirement. Mr. Warren stated that Mr. Barber and Mr. Blackstock will be missed and thanked them for their years of service, and he is looking forward to the opportunity for the new Board Members. COUNTY ADMINISTRATOR REPORTS Mr. Smitherman stated that the County is in the process of conducting a Broadband Internet Survey and encouraged everyone to participate in the Survey. He also stated the audit has been finalized and came back very well. He thanked all employees for their dedication and hard work and wished Mr. Sides the best in the future. He wished everyone a Merry Christmas and Happy New Year. Mr. Hunt wished everyone a Merry Christmas and a Happy New Year and stated this was a bittersweet meeting with three (3) people leaving. ADJOURNMENT Mr. Davis adjourned the Meeting at 8:06 PM.