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11-19-2019 Business Meeting - DRAFT November 19, 2019 Business Meeting Pittsylvania County Board of Supervisors Business Meeting November 19, 2019 VIRGINIA: The Business Meeting of the Pittsylvania County Board of Supervisors was held on November 19, 2019 in the Pittsylvania County General District Courtroom, Edwin R. Shields Courthouse Addition, Chatham, Virginia 24531. Chairman, Dan River District, Joe B. Davis, called the Meeting to Order at 7:00 PM. The following Members were present: CALL TO ORDER (7:00 PM) Attendee Name Title Status Arrived Joe B. Davis Chairman - Dan River District Present 6:25 PM Charles H. Miller Vice Chairman - Banister District Present 6:31 PM Tim R. Barber Supervisor - Tunstall District Present 6:27 PM Elton W. Blackstock Supervisor - Staunton River District Present 6:32 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 6:30 PM Ronald S. Scearce Supervisor - Westover District Present 6:26 PM Robert W. "Bob" Warren Supervisor - Chatham-Blairs District Present 6:27 PM AGENDA ITEMS TO BE ADDED Motion to add Fire and Rescue Nominations, Health Department Carryover, and Resolution # 2019-11-02 to Matters from Work Session RESULT: ADOPTED [UNANIMOUS] MOVER: Ronald S. Scearce, Supervisor - Westover District SECONDER: Elton W. Blackstock, Supervisor - Staunton River District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren CONSENT AGENDA Board of Supervisors November 19, 2019 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Charles H. Miller, Vice Chairman - Banister District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren a. Minutes Approval: October 15, 2019, Fire and Rescue Policies and Procedures Committee Meeting, Work Session, and Business Meeting (Staff Contact: Kaylyn M. McCluster) b. Jail Commissary Services RFP Award (Staff Contact: Kimberly G. Van Der Hyde) c. Adams Green Box Site Lease Agreement Approval (Staff Contact: Richard N. Hicks) d. Final Jail and Courthouse Assessment Approval (Staff Contact: Richard N. Hicks) e. Dam Study RFP Award (Staff Contact: Richard N. Hicks) f. Resolution # 2019-11-01 (Danville Economic Development Enterprise Zone Support) Adoption (Staff Contact: Matthew D. Rowe) g. Opioid Negotiation Class Opt Out Submittal Authorization (Staff Contact: J. Vaden Hunt, Esq.) h. West Piedmont Regional Hazard Mitigation Plan Letter of Intent Submittal Authorization (Staff Contact: Christopher C. Slemp) i. Intrado 911 Phone Service Contract Extension Approval (Staff Contact: Christopher C. Slemp) j. Edwards Rollback Taxes Exoneration Authorization (Staff Contact: Shirley Y. Hammock) k. Resolution # 2019-11-03 (Voluntary Benefits Adoption Resolution) Adoption (Staff Contact: Holly E. Stanfield) ITEMS REMOVED FROM CONSENT AGENDA PRESENTATIONS a. Shields Resolution Presentation (Presenter: Delegate Les R. Adams) Les Adams presented a Resolution in recognition of Edwin R. Shields of Mr. Shields family. b. Annual Report; Danville-Pittsylvania Community Services (Presenter: Kimberly G. Van Der Hyde) Mrs. Van Der Hyde presented the Annual Report for Danville Pittsylvania Community Services. HEARING OF THE CITIZENS Robin Schultz, Tunstall District, voiced her concerns regarding the Second Amendment. She is concerned that gun control rids law-abiding citizens the ability to protect themselves and she supports the BOS in declaring the County a Second Amendment Sanctuary. Eric Andrews, Dan River District, also voiced his concerns and supports the Second Amendment Sanctuary. Bill Board of Supervisors November 19, 2019 Business Meeting Talley, Chatham-Blairs District, voiced his concerns on his Second Amendment rights as well. He commended the Board on their statements in the Work Session earlier and was very pleased to hear their support for the Second Amendment rights. Carroll Dodson, Banister District, stated he would like to see the County become a Sanctuary County. Will Pace, Chatham-Blairs District, spoke in his capacity as the Pittsylvania County Republican Committee Chairman. He stated the Republican Committee received 99% support from a poll on Facebook for the County to become a Second Amendment Sanctuary. He stated it is great to see so many people come out and support their rights and voice their opinions on this matter. Bill McAninch, Callands-Gretna District, is very concerned about the things that will be headed back to legislature, including his Second Amendment rights. He supports the County becoming a Second Amendment Sanctuary. Joshua Jennings, Chatham-Blairs District, is a business owner in the Tunstall District, and voiced his concerns as well. Mark Matthews, Chatham-Blairs District, is a retired firefighter and Sheriff’s Deputy and stated his support for the Second Amendment Sanctuary. Kenneth Talbott, Callands-Gretna District, requested the Board to stand up for the County citizens and declare the County a Second Amendment Sanctuary. Karl Byrd, Callands-Gretna District, voiced his concerns regarding Second Amendment rights as well. He supports the County becoming a Second Amendment Sanctuary. PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Rezoning Case R-19-032; Sarah Wilson Smith; Tunstall Election District; A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (Contact: Supervisor Barber) Mr. Davis opened the Public Hearing at 7:48 PM. Sarah Smith was present to represent the Petition. No one signed up to speak and Mr. Davis closed the Public Hearing at 7:49 PM. Motion to rezone 0.213 of an acre from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (to combine with the adjacent parcel of land zoned R-1). RESULT: APPROVED [UNANIMOUS] MOVER: Tim R. Barber, Supervisor - Tunstall District SECONDER: Elton W. Blackstock, Supervisor - Staunton River District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren Move 14c to next item Motion to move item 14c to the next Agenda item. RESULT: APPROVED [UNANIMOUS] MOVER: Ronald S. Scearce, Supervisor - Westover District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren Resolution # 2019-11-02 Second Amendment Sanctuary Board of Supervisors November 19, 2019 Business Meeting Motion to approve Resolution # 2019-11-02 declaring Pittsylvania County, Virginia a Second Amendment Sanctuary. RESULT: APPROVED [UNANIMOUS] MOVER: Ronald S. Scearce, Supervisor - Westover District SECONDER: Elton W. Blackstock, Supervisor - Staunton River District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren Other Public Hearings 1. Public Hearing: PCC Chapters 27 and 31 Removal (Staff Contact: Christopher C. Slemp) Mr. Davis opened the Public Hearing at 8:09 PM. No one signed up to speak and Mr. Davis closed the Public Hearing at 8:09 PM. Due to the recent adoption of the new Public Safety Ordinance (Pittsylvania County Code (“PCC”), Chapter 11), Chapters 27 and 31 of the PCC are now redundant and should be removed from the PCC. This Public Hearing was advertised in the Chatham Star Tribune on November 6, 2019, and November 13, 2019. Motion to approve the removal of Chapters 27 and 31 from the Pittsylvania County Code. RESULT: APPROVED [UNANIMOUS] MOVER: Ronald S. Scearce, Supervisor - Westover District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren UNFINISHED BUSINESS NEW BUSINESS a. Budget Amendments (Staff Contact: Kimberly G. Van Der Hyde) Ms. Van Der Hyde stated that the following County Budget Amendments need to be considered for approval and appropriation to the FY2019-2020 County Budget: (a) FM Global Fire Prevention Equipment Grant: Attached is an award letter, along with e-mail correspondence, regarding a recent Grant in the amount of $1,645.00 received from FM Global. These funds will be used to equip the Fire Marshal vehicles with iPads, mobile printers, and mounts to stabilize the equipment in the vehicles. These iPads will be loaded with a Fire Marshal Reporting and Investigation Program to be used in the field during fire investigations. This Grant needs to be appropriated to the Grants Fund and requires no local match. (b) Revitalization for a Greater Gretna (“RGG”) Trail Grant: Board of Supervisors November 19, 2019 Business Meeting RGG has been successful in raising funds to construct a walking trail in the Town of Gretna. Mark W. Moore, Director of Parks and Recreation, will manage this Project and the County will serve as fiscal agents of distributing these funds to the appropriate vendors involved in the Project. RGG recently transferred a total of $80,000 to the County to be used for this Project. Attached is documentation confirming this transfer. These funds need to be appropriated to the Grants Fund. The County will not be providing any additional funds for this Project. Motion to approve the Budget Amendments and related appropriations as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren b. Pittsylvania County Schools-Bus Lease Approval (Staff Contact: Kimberly G. Van Der Hyde) Ms. Van Der Hyde stated The County’s School Board recently entered a Lease with First Citizens Bank to purchase eleven (11) passenger buses. The Virginia Auditor of Public Accounts requires that local governing bodies approve such financings. The Virginia Code does not allow for School Boards to establish and maintain such accounts outside of the County Treasurer’s custody. As such, this Lease will need to be maintained on the County’s books and an appropriation will need to be made for the purchase of these school buses. The School Board received sealed bids to ensure receiving the best interest rate for purchasing the eleven (11) buses to be used by the County’s Pupil Transportation Department. First Citizens Bank was the bank providing the lowest interest rate of 2.18%. The total amount financed is $963,565, to be financed over two (2) years. The 2020 Lease has been signed by the School Board and the Lease payment has already been appropriated to the School Board’s 2020 Budget. Motion to ratify the Lease Purchase Agreement as presented, and to appropriate a total of $963,628.35 to Fund 210 to cover the purchase eleven (11) buses for the County’s School Board. RESULT: APPROVED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren APPOINTMENTS a. Appointment: WVEMS (Staff Contact: David M. Smitherman) Motion to appoint Christopher C. Slemp, Director of Public Safety, to serve on the Western Virginia Emergency Medical Services Board for a three (3) year term, beginning on January 1, 2020. Board of Supervisors November 19, 2019 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Charles H. Miller, Vice Chairman - Banister District SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren b. Appointment: Planning Commission (Banister District); (Supervisor Miller) Motion to reappoint Colette Henderson to the Planning Commission for another four (4) year term to begin on December 1, 2019. RESULT: APPROVED [UNANIMOUS] MOVER: Charles H. Miller, Vice Chairman - Banister District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren c. Appointment: Industrial Development Authority (Westover District); (Contact: Supervisor Scearce) Motion to appoint John W. Daniel to the IDA Board for a four (4) year term beginning on December 1, 2019. RESULT: APPROVED [UNANIMOUS] MOVER: Ronald S. Scearce, Supervisor - Westover District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren MATTERS FROM WORK SESSION (IF ANY) a. Fire and Rescue Nominations Motion to appoint the following Members to the Fire and Rescue Commission as discussed in the Fire and Rescue Policies and Procedures Committee Meeting earlier today: · Northeast Quadrant: Ben Meeks - Fire and Rescue Representative Keith Scruggs - Citizen Representative · Northwest Quadrant: Brian Garrett - Fire and Rescue Representative Chuck Angier - Citizen Representative · Southeast Quadrant: Tim Duffer - Fire and Rescue Representative Bert Sellers - Citizen Representative · Southwest Quadrant: Board of Supervisors November 19, 2019 Business Meeting Bryan Fox - Fire and Rescue Representative Billy Talbott - Citizen Representative RESULT: APPROVED [UNANIMOUS] MOVER: Ronald S. Scearce, Supervisor - Westover District SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren b. Chairman Appointment: Fire and Rescue Commission as the Board Representative The Chairman appointed Ronald Scearce to the Fire and Rescue Commission as the Board Representative. c. Health Department Carryover Mr. Smitherman stated the Health Department Representatives were present at the earlier Work Session to present their carryover request. Motion to deny the Health Department’s carryover request in the amount of $42,819. RESULT: APPROVED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Ronald S. Scearce, Supervisor - Westover District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren BOARD MEMBER REPORTS Mr. Barber stated he was proud that citizens came out in support of the second amendment sanctuary. Mr. Blackstock stated Mr. W.C. Scruggs recently passed away and to remember his family. Mr. Farmer recognized Mr. Angier and thanked him for being willing to serve. He also stated his appreciation for the citizens showing up to the meeting. Dr. Miller stated he is thankful for the opportunity to sit on the Board. Mr. Scearce thanked Ron McMahon for his service on the IDA Board. Mr. Warren requested that letters be sent out to the Fire and Rescue applicants thanking them for their willingness to serve. He also commended the County employees for their hard work and dedication. Mr. Davis thanked County Staff for their hard work and thanked Mr. Hagerman for being present at the Meeting. He also recognized the Boy Scout troop and Richard Cocke, Chatham Town Manager, for being in attendance. COUNTY ADMINISTRATOR REPORTS Mr. Smitherman appreciated Mr. Warren's comments on County Staff and he stated he is thankful to work with everyone. The Employee Satisfaction Survey has gone out and good results are anticipated. ADJOURNMENT Mr. Davis adjourned the Meeting at 8:32 PM.