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10-15-2019 Business Meeting - DRAFT October 15, 2019 Business Meeting Pittsylvania County Board of Supervisors Business Meeting October 15, 2019 VIRGINIA: The Business Meeting of the Pittsylvania County Board of Supervisors was held on October 15, 2019 in the Pittsylvania County General District Courtroom, Edwin R. Shields Courthouse Addition, Chatham, Virginia 24531. Chairman, Dan River District, Joe B. Davis, called the Meeting to Order at 7:00 PM. The following Members were present: CALL TO ORDER (7:00 PM) Attendee Name Title Status Arrived Joe B. Davis Chairman - Dan River District Present 7:00 PM Charles H. Miller Vice Chairman - Banister District Present 7:00 PM Tim R. Barber Supervisor - Tunstall District Present 7:00 PM Elton W. Blackstock Supervisor - Staunton River District Present 7:00 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 7:00 PM Ronald S. Scearce Supervisor - Westover District Present 7:00 PM Robert W. "Bob" Warren Supervisor - Chatham-Blairs District Present 7:00 PM AGENDA ITEMS TO BE ADDED APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren CONSENT AGENDA Motion to approve Consent Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren a. Minutes: September 17, 2019 Economic Development Committee, Work Session, and Business Meeting (Staff Contact: Kaylyn M. McCluster) b. Victory Academy Building Modification Approval Ratification (Staff Contact: Richard N. Hicks) c. Approval of Revisions to Board's Recognitions Policy (Staff Contact: Kaylyn M. McCluster) Board of Supervisors October 15, 2019 Business Meeting d. Resolution # 2019-10-01 (Drought Disaster Declaration); (Staff Contact: Christopher C. Slemp) e. Approval of Resolutions 2019-10-02 – 2019-10-13 (Fire and Rescue Volunteers with Forty (40) or More Years of Service) (Staff Contact: Christopher C. Slemp) f. Authorization to Advertise for Public Hearing to Remove PCC Chapters 27 and 31 Due to Recent Adoption of PCC Chapter 11 (Staff Contact: Christopher C. Slemp) g. DMV User Agreement (Staff Contact: Christopher C. Slemp) h. Wayside Park Playground Award (Staff Contact: Mark W. Moore) ITEMS REMOVED FROM CONSENT AGENDA PRESENTATIONS a. Recognition of Fire and Rescue Volunteers with Over Forty (40) Years of Service (Staff Contact: Christopher C. Slemp) Christopher C. Slemp recognized Fire and Rescue Volunteers with over forty (40) years of service. b. Census Presentation (Staff Contact: Gregory L, Sides); (Presenter: Valerie A. Warner) Valerie A. Warner, U.S. Census Bureau Partnership Specialist, briefed the Board on general information regarding the upcoming Census. HEARING OF THE CITIZENS Bryan Haskins, Westover District, was present to recognize the current Boy Scouts from Troops 372, 374, and 377. PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Rezoning Case R-19-028 Victoria M. Truitt; Tunstall Election District, RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (Contact: Supervisor Barber) Mr. Davis opened the Public Hearing at 7:38 PM. Ms. Truitt was present to represent the Petition. No one signed up to speak and Mr. Davis closed the Public Hearing at 7:40 PM. Motion to rezone 0.861 of an acre from RC-1, Residential Combined Subdivision District, to A- 1, Agricultural District (to combine with the adjacent farm). Board of Supervisors October 15, 2019 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Tim R. Barber, Supervisor - Tunstall District SECONDER: Elton W. Blackstock, Supervisor - Staunton River District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren Case 2: Public Hearing: Rezoning Case R-19-029 Robin Taylor; Callands-Gretna Election District, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Contact: Supervisor Farmer) Mr. Davis opened the Public Hearing at 7:41 PM. Ms. Taylor was present to represent the Petition. No one signed up to speak and Mr. Davis closed the Public Hearing at 7:42 PM. Motion to rezone 21.41 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (for a single-wide mobile home, a cabin, and for agricultural purposes). RESULT: ADOPTED [UNANIMOUS] MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren Case 3: Public Hearing: Rezoning Case R-19-030 Colleen Altice; Chatham-Blairs Election District, R-1, Residential Suburban Subdivision District, to B-2, Business District, General (Contact: Supervisor Warren) Mr. Davis opened the Public Hearing at 7:43 PM. Ms. Altice was present to represent the Petition. No one signed up to speak and Mr. Davis closed the Public Hearing at 7:44 PM. Motion to rezone 1.65 acres from R-1, Residential Suburban Subdivision District, to B-2, Business District, General (for future commercial development). RESULT: ADOPTED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Charles H. Miller, Vice Chairman - Banister District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren Case 4: Public Hearing: Rezoning Case R-19-031 Craig and Kristin Worsham; Chatham- Blairs Election District, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Contact: Supervisor Warren) Mr. Davis opened the Public Hearing at 7:45 PM. Kristen Worsham was present to represent the Petition. Claire Worsham signed up to speak but requested to pass. Jeffrey Conner and Marybeth Rogers declined. Mr. Davis closed the Public Hearing at 7:48 PM. Motion to rezone 5.00 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (for agricultural uses - horses), with proffers as stated. Board of Supervisors October 15, 2019 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Elton W. Blackstock, Supervisor - Staunton River District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren Other Public Hearings 1. Public Hearing: Amendment to PCC § 6-3.1, Local County Tax Exemption (Staff Contact: J. Vaden Hunt, Esq.) At recent Legislative Committee Meetings, County Staff presented proposed revision to Pittsylvania County Code (“PCC”) § 6-3.1, Local County Tax Exemption, for consideration and potential adoption. Said revisions are supported by recent changes to Virginia Code § 58.1- 3505 made by the General Assembly effective July 1, 2019. At the September Business Meeting, the Board unanimously voted to advertise the same for a Public Hearing for potential adoption at the October Business Meeting. Said Public Hearing has been duly advertised in the Chatham Star Tribune. Mr. Davis opened the Public Hearing at 7:53 PM. No one signed up to speak and Mr. Davis closed the Public Hearing at 7:53 PM. Motion to adopt the revisions to PCC § 6-3.1 as presented. RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren 2. Public Hearing: Amendment to PCC § 35-122, Commercial Kennel, Veterinary, Animal Hospital; PCC § 35-179 A-1, Special Use Permits; and PCC § 35-347 B-1, Special Use Permits (Staff Contact: Gregory L. Sides) Currently, in the Pittsylvania County Code (“PCC”) § 35-122 Commercial Kennel, Veterinary, Animal Hospital, there are specific setback and housing requirements that do not consider varying site and area characteristics. This may prevent new or expansion projects that cannot meet said requirements. On September 3, 2019, the County’s Planning Commission (“PC”) held a Public Hearing and unanimously voted to remove PCC § 35-122 and add Commercial Kennels, Veterinary and Animal Hospitals as a Special Use Permit (“SUP”) in the following Zoning Districts: A-1, Agricultural District, and B-1, Business District, Limited. Provisions already exist in B-2, Business District, General, M-1, Industrial District, Light Industry, and M-2, Industrial District, Heavy Industry. Mr. Davis opened the Public Hearing at 7:56 PM. No one signed up to speak and Mr. Davis closed the Public Hearing at 7:56 PM. Board of Supervisors October 15, 2019 Business Meeting Motion to amend PCC § 35-122, Commercial Kennel, Veterinary, Animal Hospital, PCC § 35- 179, A-1, Special Use Permits, and PCC § 35-347, B-1, Special Use Permit as presented. RESULT: ADOPTED [UNANIMOUS] MOVER: Ronald S. Scearce, Supervisor - Westover District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren UNFINISHED BUSINESS NEW BUSINESS a. Award of RFP for Outreach Program and Electronic Monitoring Services for J&D Court (Staff Contact: Kimberly G. Van Der Hyde) The County’s Juvenile & Domestic (“J&D”) Court Services has an Outreach Program that provides supervision and intervention of youth before the Court. The goals of the Outreach and Electronic Monitoring Programs are to reduce the number of new law violations while awaiting trial, reduce the need for secure detention or other out of home placements, and to ensure Court appearances for juveniles in the Program by providing close monitoring, crisis intervention, and referral for services. The County’s Purchasing Department issued a Request for Proposals (“RFP”) for said services. Said RFP was advertised on the County’s website, Virginia Business Opportunity’s website, and the State’s Public Procurement Board. The County received two (2) responses to the related RFP. The County’s Evaluation Committee ranked Youth Connect of Virginia as the top scoring vendor and recommend the award of the contract to the same. Motion to award the contract to Youth Connect of Virginia. RESULT: ADOPTED [UNANIMOUS] MOVER: Tim R. Barber, Supervisor - Tunstall District SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren APPOINTMENTS MATTERS FROM WORK SESSION (IF ANY) a. Authorization to Begin Design of Future Solid Waste Convenience Centers (Staff Contact: Richard N. Hicks) Mr. Hicks stated the Board had discussion earlier in the Work Session regarding construction of three (3) new convenience centers. Motion to move forward with the items as presented in the Work Session today as explained by Mr. Hicks. Board of Supervisors October 15, 2019 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren BOARD MEMBER REPORTS Mr. Barber stated it was great to see firefighters and boy scouts in the room. Mr. Blackstock stated that Dennis Carter is retiring from WSET and would like to congratulate him on his retirement. Mr. Farmer stated he spoke this past weekend at the Leesville lake association membership banquet, and he thanked Matt Rowe for his presence at meeting. He also stated the Old Timers Jubilee is this coming Saturday in Gretna. He also stated that Stephen Barts, Extension Agent, was in the crowd and thanked him for looking out for the farmers with the drought declaration. Dr. Miller thanked the young men in attendance with the Boy Scouts. Mr. Scearce stated the Riverbend Fire Department fundraiser stew would be held on Saturday. Mr. Warren echoed sentiments for the youth being in attendance and he thanked the Fire and Rescue volunteers for their efforts and time. He reminded everyone to please keep an IDA member, Ronnie Haymore, in prayer due to serious health issues. Mr. Davis thanked Mr. Haymore for his work on the Planning Commission and he also thanked Bryan Haskins and the Boy Scouts for their attendance and Staff for their hard work. COUNTY ADMINISTRATOR REPORTS Mr. Smitherman stated how far the County has come in twenty-four (24) months. He also stated that the Fire and Rescue Policies and Procedures Committee will be looking at interest citizens to sit on the Commission and the Board will be appointing members to the Commission to help make very important decisions. He attended the Callands Festival and was very thankful to attend. ADJOURNMENT Mr. Davis adjourned the Meeting at 8:10 PM.