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09-17-2019 Business Meeting - DRAFT September 17, 2019 Business Meeting Pittsylvania County Board of Supervisors Business Meeting September 17, 2019 VIRGINIA: The Business Meeting of the Pittsylvania County Board of Supervisors was held on September 17, 2019, in the Pittsylvania County General District Courtroom, Edwin R. Shields Courthouse Addition, Chatham, Virginia 24531. Chairman, Dan River District, Joe B. Davis, called the Meeting to Order at 7:00 PM. The following Members were present: CALL TO ORDER (7:00 PM) Attendee Name Title Status Arrived Joe B. Davis Chairman - Dan River District Present 6:33 PM Charles H. Miller Vice Chairman - Banister District Present 6:34 PM Tim R. Barber Supervisor - Tunstall District Present 6:36 PM Elton W. Blackstock Supervisor - Staunton River District Present 6:37 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 6:35 PM Ronald S. Scearce Supervisor - Westover District Present 6:36 PM Robert W. "Bob" Warren Supervisor - Chatham-Blairs District Present 6:34 PM Also in attendance were Mr. David M. Smitherman, County Administrator; Mr. J. Vaden Hunt Esq., County Attorney; Mr. Gregory L. Sides, Assistant County Administrator for Planning & Administration; Mr. Richard N. Hicks, Assistant County Administrator for Operations; Mrs. Kimberly G. Van Der Hyde, Director of Finance; and Mrs. Kaylyn M. McCluster, Deputy Clerk. AGENDA ITEMS TO BE ADDED Motion to add SVMP Resolution to New Business as item 12b RESULT: ADOPTED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Elton W. Blackstock, Supervisor - Staunton River District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Charles H. Miller, Vice Chairman - Banister District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren CONSENT AGENDA Motion to approve Consent Agenda. Board of Supervisors September 17, 2019 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Elton W. Blackstock, Supervisor - Staunton River District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren a. Minutes: August 14, 2019 Finance Committee, Legislative Committee, and Called Meeting; August 20, 2019 Solid Waste Committee, Work Session, and Business Meeting (Staff Contact: Kaylyn M. McCluster) b. Resolution # 2019-09-01 Gordon and Suter Clark; National Champions; Junior Angus Show (Staff Contact: Supervisor Farmer) c. Resolution # 2019-09-02 Gretna High School Beta Club (Contact: Supervisor Farmer) d. Resolution # 2019-09-03 Karl Stauber (Staff Contact: David M. Smitherman) e. Resolution # 2019-09-04 Sanctuary Bay Subdivision (Staff Contact: Gregory L. Sides) f. JT Minnie Maude Charitable Trust (Staff Contact: Christopher C. Slemp) g. Approval of Cherrystone and Roaring Fork Dams Watershed Agreements (Staff Contact: Richard N. Hicks) h. New Open Space Land Use Agreement for 2020 (Staff Contact: Shirley Y. Hammock) i. WIB Fiscal Agent Agreement Approval (Staff Contact: Kimberly G. Van Der Hyde) ITEMS REMOVED FROM CONSENT AGENDA PRESENTATIONS a. Gordon and Suter Clark (Contact: Supervisor Farmer) Suter Clark accepted Resolution # 2019-09-01. b. Gretna High School Beta Club (Contact: Supervisor Farmer) Students from Gretna High School's Beta Club accepted Resolution # 2019-09-02. c. Karl Stauber Resolution of Appreciation (Staff Contact: David M. Smitherman) Dr. Karl Stauber accepted Resolution # 2019-09-03. d. Youth Commission Introductions (Staff Contact: Justin Price) Justin Price, Recreation Program Coordinator, introduced the County’s Youth Commission for the 2019-2020 School Year. e. Suicide Prevention Project Presentation (Staff Contact: Christopher C. Slemp; Holly Boles) Holly Boles, Assistant E-911 Shift Supervisor, briefed the Board on her Suicide Prevention Initiative. Board of Supervisors September 17, 2019 Business Meeting HEARING OF THE CITIZENS Tommy Motley, Callands-Gretna District, addressed the Board on how to raise money in the future. He would like for the Board to look at all options for revenue and keep the agriculture community in mind. Will Pace, Chatham-Blairs District, stated his concerns about the campaign signs in the right-of-way. Everlena Ross, Chatham-Blairs District, was present to invite the Board to the PCCA Annual Celebration. Bob Harris, Callands-Gretna District, voiced his concerns regarding the upcoming Public Hearing and requested the Board to keep the agriculture community in mind when looking at taxes and such. PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Rezoning Case R-19-024; Plyler Properties, Inc.; Callands-Gretna Election District, A-1, Agricultural District, to RPD, Residential Planned Unit Development District (Supervisor Farmer) Mr. Davis opened the Public Hearing at 7:47 PM. Mr. Eric Plyler was present to represent the Petition. No one signed up to speak and Mr. Davis closed the Public Hearing at 7:50 PM. Motion to rezone 34.398 acres from A-1, Agricultural District, to RPD, Residential Planned Unit Development District (to make the property consistent with the adjacent parcels zoned RPD for future development). RESULT: APPROVED [UNANIMOUS] MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren Case 2: Public Hearing: Rezoning Case R-19-025; Roy O. Nicholson, III, & Phyllis K. Nicholson; Staunton River Election District, RE, Residential Estates District, to A-1, Agricultural District (Supervisor Blackstock) Mr. Davis opened the Public Hearing at 7:52 PM. Mr. Roy Nicholson was present to represent the Petition. No one signed up to speak and Mr. Davis closed the Public Hearing at 7:53 PM. Motion to rezone 13.72 acres from RE, Residential Estates District, to A-1, Agricultural District (to make the zoning consistent with the adjacent parcels of land zoned A-1). Board of Supervisors September 17, 2019 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren Case 3: Public Hearing: Rezoning Case R-19-026; Russell A. Eades; Staunton River Election District, MHP, Residential Manufactured Housing Park District, to R-1, Residential Suburban Subdivision District, MHP, Residential Manufactured Housing Park District, to A-1, Agricultural District (Supervisor Blackstock) Mr. Davis opened the Public Hearing at 7:54 PM. Mr. Russell Eades was present to represent the Petition. No one signed up to speak and Mr. Davis closed the Public Hearing at 7:56 PM. Motion to rezone 1.256 acres from MHP, Residential Manufactured Housing Park District, to R- 1, Residential Suburban Subdivision District and to rezone 4.533 acres from MHP, Residential Manufactured Housing Park District, to A-1, Agricultural District (to bring the existing use into compliance and to be consistent with his adjacent property zoned A-1). RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren Case 4: Public Hearing: Rezoning Case R-19-027 William E. Landrum, Jr., & Lydia S. Landrum; Westover Election District, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Contact: Supervisor Scearce) Mr. Davis opened the Public Hearing at 7:58 PM. William Landrum was present to represent the Petition. No one signed up to speak and Mr. Davis closed the Public Hearing at 8:00 PM. Motion to rezone a total of 62.45 acres, two (2) parcels of land, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for subdivision of the properties for family). RESULT: APPROVED [UNANIMOUS] MOVER: Ronald S. Scearce, Supervisor - Westover District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren Other Public Hearings 1. Public Hearing: Fire and Rescue Ordinance (Staff Contact: Christopher C. Slemp) Mr. Davis opened the Public Hearing at 8:05 PM. No one signed up to speak and Mr. Davis closed the Public Hearing at 8:05 PM. Board of Supervisors September 17, 2019 Business Meeting Christopher C. Slemp, Public Safety Director, in conjunction with an Ad Hoc Committee, has worked on a Fire and Rescue Ordinance for approximately eighteen (18) months. Walter Bailey, Moderator, was also present and stated he led the study team four (4) years ago in the County. He traveled to the County seventeen (17) times throughout this process for various meetings. He presented a draft document to the Fire and Rescue Association in February for review and suggestions. There were no additional comments received and they continued to work through the Spring to develop the final copy. Motion to approve the Fire and Rescue Ordinance as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Ronald S. Scearce, Supervisor - Westover District SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren 2. Public Hearing: Revisions to Pittsylvania County Code § 2-22, Running at Large Restrictions in Designated Areas (Staff Contact: J. Vaden Hunt, Esq.) Mr. Davis opened the Public Hearing at 8:09 PM. On August 14, 2019, the Legislative Committee unanimously recommended to the full Board revisions to Pittsylvania County Code § 2-22(b), Running at Large Restrictions in Designated Areas. At the August 20, 2019, Business Meeting, the Board unanimously authorized County Staff to advertise the same for a Public Hearing for potential adoption at this Meeting. Aubrey Myers signed up to speak and stated that he would rather see the Running at Large Restrictions be County-wide instead of just in designated areas. Mr. Davis closed the Public Hearing at 8:14 PM. Motion to approve the revisions to Pittsylvania County Code § 2-22(b) as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren UNFINISHED BUSINESS NEW BUSINESS a. Budget Amendments/Appropriations (Staff Contact: Kimberly G. Van Der Hyde) Mrs. Van Der Hyde stated there are amendments that need to be made to the FY2019-2020 County Budget as follows: a.) Health Department Approval to use Un-utilized Funds for FY2019 and FY2020 b.) CDBG Planning Grant Appropriation c.) Virginia Brownfield Restoration and Economic Redevelopment Assistance Fund Appropriation Board of Supervisors September 17, 2019 Business Meeting d.) Sale of Surplus Landfill Property Appropriation e.) WIA-Pathways Grant f.) Beautification Fund Transfer Motion to approve only items b-f. RESULT: APPROVED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Elton W. Blackstock, Supervisor - Staunton River District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren b. Health Department Approval to use un-utilized funds for FY19 and FY20 Motion to table the Health Department Approval to use un-utilized funds for FY19 and FY20. RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren c. SVMP Resolution Motion to approve the Southern Virginia Mega Park Resolution as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Elton W. Blackstock, Supervisor - Staunton River District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren APPOINTMENTS MATTERS FROM WORK SESSION (IF ANY) a. Public Hearing Authorization for Amendment to PCC § 6-3.1 (Staff Contact: J. Vaden Hunt, Esq.) Mr. Hunt stated in the earlier Work Session, County Staff presented proposed revisions to Pittsylvania County Code ("PCC") § 6-3.1, Local County Tax Exemption, for consideration and potential adoption. Said revisions are supported by recent changes to Virginia Code § 58.1- 3505 made by the General Assembly effective July 1, 2019. Motion to authorize County Staff to advertise the proposed revisions to PCC § 6-3.1, Local County Tax Exemption, for a Public Hearing for potential action at the October Business Meeting. Board of Supervisors September 17, 2019 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren BOARD MEMBER REPORTS Mr. Farmer expressed his admiration for Ms. Boles and her initiative, and he thanked Mr. and Mrs. Angier for always coming out and being involved in the community. Dr. Miller encouraged everyone to communicate to friends and citizens to be registered to vote so they can participate in the elections. Mr. Warren attended the State of the Region and complimented Mr. Smitherman and Mr. Davis for representing the County at the Meeting. Mr. Davis thanked County Staff for their hard work. COUNTY ADMINISTRATOR REPORTS Mr. Smitherman expressed his appreciation to Mr. Scearce, Mr. Slemp, and Mr. Bailey, as well as the Fire and Rescue leaders, in their efforts to develop the Fire and Rescue Ordinance. He also expressed his appreciation to the Pet Center Staff and reminded the Board of the All Employee Meeting on Friday. ADJOURNMENT Mr. Davis adjourned the Meeting at 8:35 PM.