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04-04-2019 Called Meeting - DRAFT April 4, 2019 Called Meeting Pittsylvania County Board of Supervisors Called Meeting April 4, 2019 VIRGINIA: The Called Meeting of the Pittsylvania County Board of Supervisors was held on April 4, 2019, in the Pittsylvania County General District Courtroom, Edwin R. Shields Courthouse Addition, Chatham, Virginia 24531. Chairman, Dan River District, Joe B. Davis, called the Meeting to Order at 7:00 PM. The following Members were present: CALL TO ORDER (7:00 PM) Attendee Name Title Status Arrived Joe B. Davis Chairman - Dan River District Present 7:01 PM Charles H. Miller Vice Chairman - Banister District Present 6:42 PM Tim R. Barber Supervisor - Tunstall District Present 6:56 PM Elton W. Blackstock Supervisor - Staunton River District Present 7:00 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 6:48 PM Ronald S. Scearce Supervisor - Westover District Present 6:48 PM Robert W. "Bob" Warren Supervisor - Chatham-Blairs District Present 6:57 PM AGENDA ITEMS TO BE ADDED Mr. Blackstock stated that there were Pittsylvania County Service Authority Members in attendance, and he thinks it is very important to have a discussion before making any decision regarding them in the Budget. Motion to add Discussion of the County's payment to the Pittsylvania County Service Authority to the Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren APPROVAL OF AGENDA Motion to approve the Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Charles H. Miller, Vice Chairman - Banister District SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren NEW BUSINESS a. Approval of School Budget (By Category) - (Staff Contact: Kimberly G. Van Der Hyde Board of Supervisors April 4, 2019 Called Meeting It is a statutory requirement that the Pittsylvania County Board of Supervisors (the “Board”) hold a Public Hearing for citizen input on the proposed School’s Budget. Said Public Hearing was held on Thursday, March 28, 2019, allowing citizen comment on the proposed FY2020 Pittsylvania County School Budget, totaling $96,031,927. Said Public Hearing was also advertised in the Chatham Star Tribune on March 13, 2019; thereby, satisfying the requirements of Virginia Code § 15.2-2506 concerning publication and notice. County Staff recommends the Board approve the FY2020 County School Budget in the amount of $96,031,927, which includes a local appropriation of $18,836,709, as presented. Since more than seven (7) days has passed from the aforementioned Budget Public Hearing, the statutory requirement has been satisfied to approve the FY2020 County School Budget. Motion to approve the FY2020 Pittsylvania County School’s Budget in the amount of $96,031,927, which includes a local appropriation of $18,836,709. RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren b. Discussion of the County's Payment to the Pittsylvania County Service Authority Mr. Blackstock questioned using the Pittsylvania County Service Authority (“PCSA”) money for the Gretna Library. Mr. Blackstock also requested that Mr. Adcock speak on how this will affect the PCSA, and commended the Service Authority for how they have handled their money over the years. Mr. Barber stated that the main project is getting Henry County to Route 29 and to be able to service Chatham. Mr. Adcock stated they do they have a large project in the works of a little less than $12 million from Mt. Hermon to Route 29 and incorporating Mt. Cross. Mr. Warren thanked Mr. Adcock for his service and hard work. Mr. Blackstock stated the PCSA is in a healthy financial situation and they deserve to have conversation about this matter before making a decision. Mr. Scearce asked Mr. Adcock if cost were passed on to residents how much would it cost per bill, and stated that it was around $2 per month per customer. Mr. Scearce also stated that his goals were for the Board to have cost savings, but he was also okay if the Board wanted to spend the money. He also suggested that, if the money was going to be spent, he would like the money put back in for the employee raises. He also questioned a sewer leak, and Mr. Adcock stated that they have been working to find the problem and get it solved. Mr. Warren stated the Board should do all they can do to help with the sewer problem and he echoed Mr. Scearce’s suggestion to put the employee salary implementation back in. Mr. Blackstock thanked Mr. Adcock and Members of the PCSA for showing up. c. Approval of County Budget/Budget Resolution (Staff Contact: Kimberly G. Van Der Hyde) Mrs. VanDerHyde stated that the County Budget was also advertised in the Star Tribune on March 13, 2019. The advertised Budget was $180,086,993. Since then there have been several Finance Committee Meetings and changes to the Budget which brings the total to $179,904,353, and this does incorporate the School Budget. Board of Supervisors April 4, 2019 Called Meeting Mr. Blackstock questioned what needs to be changed in the Motion to reflect adding money back for the PCSA, the employee salary money, and for the library. Mr. Barber asked how much funding was in the Budget for the Pet Center and Mrs. VanDerHyde stated there is $866,027 in this Budget for the Pet Center. Mr. Barber also stated that he has had questions regarding our Pet Center taking dogs in from Texas earlier in the day, but Mr. Smitherman stated that our Pet Center was a weigh station where they brought their dogs, fed them, and then actually took some of the County’s dogs with them. Mr. Davis asked how much money have we received since the cameras have been put up at the convenience centers and Mr. Shorter stated that the County has received around $1,400 for fines that have been sent out. Motion to approve FY2020 County Budget as presented with $75,000 of general Contingency earmarked for July 1 implementation of Phase III of the County Employee pay and classification study implementation, and amend Section 36 accordingly, appropriate $78,800 from General contingency to Gretna library renovations capital account, restore funding for PCSA hydrant fees and eliminate Section 26 from the Budget Resolution. RESULT: APPROVED [5 TO 2] MOVER: Ronald S. Scearce, Supervisor - Westover District SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District AYES: Davis, Miller, Farmer, Scearce, Warren NAYS: Barber, Blackstock ADJOURNMENT Mr. Davis adjourned the Meeting at 7:41 PM.