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03-12-2019 Work Session - DRAFT March 12, 2019 Work Session Pittsylvania County Board of Supervisors Work Session March 12, 2019 VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held on March 12, 2019 in the Main Conference Room, County Administration Building, Chatham, Virginia 24531. Chairman, Dan River District, Joe B. Davis, called the Meeting to Order at 4:30 PM. The following Members were present: CALL TO ORDER (4:30 PM) Attendee Name Title Status Arrived Joe B. Davis Chairman - Dan River District Present 4:28 PM Charles H. Miller Vice Chairman - Banister District Present 4:21 PM Tim R. Barber Supervisor - Tunstall District Absent Elton W. Blackstock Supervisor - Staunton River District Present 4:30 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 4:23 PM Ronald S. Scearce Supervisor - Westover District Present 4:23 PM Robert W. "Bob" Warren Supervisor - Chatham-Blairs District Absent Mr. Hunt read a statement from Mr. Warren regarding his absence, which is attached. Also in attendance were Mr. David M. Smitherman, County Administrator; Mr. J. Vaden Hunt Esq., County Attorney; Mr. Gregory L. Sides, Assistant County Administrator for Planning & Administration; Mr. Richard N. Hicks, Assistant County Administrator for Operations; Mrs. Kimberly G. VanDerHyde, Director of Finance; and Mrs. Kaylyn M. McCluster, Deputy Clerk. AGENDA ITEMS TO BE ADDED APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Charles H. Miller, Vice Chairman - Banister District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Davis, Miller, Blackstock, Farmer, Scearce ABSENT: Barber, Warren PRESENTATIONS a. Health Collaborative Update (Staff Contact: Kaylyn M. McCluster); (Presenter: Elyse Jardine); (10 minutes) Elyse Jardine with the Health Collaborative was present to update the Board on the current initiatives they have in place to assist Pittsylvania County citizens. The Health Collaborative has 223 partners who represent 150 unique organizations, groups, and neighborhoods. Their approach is to unite organizations and create action to support health for all people in the Dan Board of Supervisors March 12, 2019 Work Session River Region. They have five (5) goals which are as follows: active living, health eating, access to healthcare, healthy spaces, leadership, and capacity building. They are also engaged with Pittsylvania County Schools to explore the concept of school-based health centers to test feasibility, identify service needs, and complete a planning process infused with a sustainability lens. Their community health worker initiative has ten (10) community health workers and one (1) care coordinator. They act as the link between healthcare, human service organizations, and community members. They do outreach, community education, social support, and advocacy. b. AEP Power Line Presentation Regarding Potential Revisions to Pittsylvania County Code Section 35-50 (Staff Contact: Gregory L. Sides); (15 minutes) Mr. Sides stated there are potential revisions to Pittsylvania County Code § 35-50, relating to providing electrical service for the Southern Virginia Mega Site at Berry Hill. Mr. Rowe stated the Southern Virginia Mega Site at Berry Hill could potentially house $1.6 billion in investment. The average workforce over 1800-1900 jobs, with an average wage in excess of $50,000. This would create such an asset to be able to develop such projects. AEP representatives were also present and David Swisher spoke to the Board. He stated that they had recently entered into an Agreement with RIFA and their goal is to get the line built by November 2020. Mr. Sides stated about there are about twenty-four (24) properties that would be affected and they and would have to make contact with all of those property owners. Mr. Hunt stated that approval would come back in the form of a Resolution. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Wayside Park Project Update (Staff Contact: Mark W. Moore); (15 minutes) Mr. Moore gave a brief update on the happenings at Wayside Park in Hurt. He introduced Bryce Adkins, an Eagle Scout, who will be working at the Wayside Park beginning at the end of the month, along with several other Eagle Scouts. The Project was initially a $300,000 project. This has now turned into a $713,000 project, with only a County investment of $150,000. This is nearly a 500% return on that investment. There will be a playground with pickleball courts and a shade shelter, a paved trail, restrooms, a stage, and a new entrance design with a trailhead. It is anticipated that this will be an 18-24 month project beginning at the end of the summer. Mr. Blackstock stated how vital this park will be for the Northern End of the County, and how much he appreciates the Board’s support of this Project and Mr. Moore for his hard work and effort put into this Project. b. Fire and EMS Improvements Update (Staff Contact: Christopher C. Slemp); (15 minutes) Mr. Slemp gave a brief update to the Board on recent Fire and EMS improvements in the County. Animal Control answered 2,600 calls last year, and they have moved their office space down to the Pet Center. The 911 Center answered almost 30,000 E-911 calls last year. Fire and Rescue ran approximately 8,000 EMS calls last year. Mr. Slemp is trying to pull as much data as possible to see the locations where calls responses are originating. They are currently in the process of making sure each fire-fighter has their own mask. This is a huge health issue and everyone needs to be able to have their own. He stated they are looking at their fire responses Board of Supervisors March 12, 2019 Work Session and making sure they are sending the correct apparatus to each call, and are also looking for ways to identify the certified and not certified fire fighters, whether it be a different color helmet or such to prevent someone from going into a building that is not supposed to be. The Special Operations Team has had a Fire Marshal assigned to work with them. Mr. Slemp also emphasized the importance of training and plans to really nail that down next year, while looking at a strategic plan. c. Cherrystone Creek 1 Revised Plan Update (Staff Contact: Richard N. Hicks); (15 minutes) The Final Draft of the Cherrystone Creek 1 Revised Watershed Plan and Environmental Assessment for the Rehabilitation of the Floodwater Retarding Structure No. 1 has been completed and is being presented to the original sponsors of the Project, the County, the Town of Chatham, and the Pittsylvania County Soil and Water Conservation District. The Revised Plan was prepared by the United States Department of Agriculture - Natural Resources Conservation Service (“NRCS”). To move the Project forward, the Sponsors are being requested to approve the Revised Plan and execute the Supplemental Watershed Plan Agreement between the Sponsors and the Natural Resources Conservation Service (formerly Soil Conservation Services) United States Department of Agriculture. Mr. Hicks stated the recommended action is to approve Final Cherrystone Creek 1 Revised Watershed Plan and Environmental Assessment for the Rehabilitation of Floodwater Retarding Structure No. 1 and Authorize the County Administrator to Execute the Cherrystone Creek Watershed Supplemental Plan Agreement No. 2 as Presented in the Report. This would be a supplement to the original Watershed Work Plan Agreement Dated July 22, 1965. The signing of this Plan does not obligate either of the sponsors or NRCS for the funds named in this Plan. This shows that you have gone through the planning process and support this Plan as the Preferred Alternative for the dam rehabilitation. As of this week, the approval of the Plan was moved to June 28, 2019. The Town of Chatham has also agreed to give their opinion on this matter, and there may be some other options to consider. This item will be brought back to the Board for consideration at its June Business Meeting. d. Other Reports BUSINESS MEETING DISCUSSION ITEMS CLOSED SESSION Motion to enter into Closed Session. The Board entered into Closed Session at 5:55 PM. Board of Supervisors March 12, 2019 Work Session RESULT: ADOPTED [UNANIMOUS] MOVER: Ronald S. Scearce, Supervisor - Westover District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Davis, Miller, Blackstock, Farmer, Scearce ABSENT: Barber, Warren a. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (Staff Contact: Richard N. Hicks) (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matter: Potential Solid Waste Convenience Center Site(s) Purpose: Discussion of Acquisition of Real Property for a Public Purpose b. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: David M. Smitherman) (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Project Impala Purpose: Economic Development Update RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION a. Closed Session Certification (Staff Contact: J. Vaden Hunt, Esq.) The Board returned to Open Session at 6:28 PM and the following Certification was recorded: CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on March 12, 2019, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board’s Minutes. Vote Elton W. Blackstock Yes Joe B. Davis Yes Ben L. Farmer Yes Charles H. Miller, Jr. Yes Board of Supervisors March 12, 2019 Work Session Ronald S. Scearce Yes ADJOURNMENT Mr. Davis adjourned the Meeting at 6:30 PM.