02-19-2019 Work Session Minutes - FINALFebruary 19, 2019
Work Session
Pittsylvania County Board of Supervisors
Work Session
February 19, 2019
VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was
held on February 19, 2019, in the Main Conference Room, County Administration Building,
Chatham, Virginia 24531. Chairman, Dan River District, Joe B. Davis, called the Meeting to
Order at 4:30 PM. The following Members were present:
CALL TO ORDER (4:30 PM)
Attendee Name Title Status Arrived
Joe B. Davis Chairman - Dan River District Present 4:30 PM
Charles H. Miller Vice Chairman - Banister District Present 5:05 PM
Tim R. Barber Supervisor - Tunstall District Present 4:31 PM
Elton W. Blackstock Supervisor - Staunton River District Present 4:34 PM
Ben L. Farmer Supervisor - Callands-Gretna District Present 4:31 PM
Ronald S. Scearce Supervisor - Westover District Present 4:31 PM
Robert W. "Bob" Warren Supervisor - Chatham-Blairs District Present 4:33 PM
Also in attendance were Mr. David M. Smitherman, County Administrator; Mr. J. Vaden Hunt
Esq., County Attorney; Mr. Gregory L. Sides, Assistant County Administrator for Planning &
Administration; Mr. Richard N. Hicks, Assistant County Administrator for Operations; Mrs. Kimberly G.
VanDerHyde, Director of Finance; and Mrs. Kaylyn M. McCluster, Deputy Clerk.
AGENDA ITEMS TO BE ADDED
APPROVAL OF AGENDA
Motion to Approve Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Ronald S. Scearce, Supervisor - Westover District
SECONDER: Elton W. Blackstock, Supervisor - Staunton River District
AYES: Davis, Barber, Blackstock, Farmer, Scearce, Warren
ABSENT: Miller
PRESENTATIONS
County Administrator, David M. Smitherman, introduced Mr. Michael Lee, Deputy Director of
Public Safety.
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Employee Survey Results Review/Analysis (Staff Contact: Holly E. Stanfield); (20
minutes)
Ms. Stanfield was present to brief the Board on the Employee Survey Results. Overall, she feels
Board of Supervisors
February 19, 2019
Work Session
the results are positive and give insight on areas of improvement for the County employees. Mr.
Farmer will continue working with the Leadership Team in the implementation of the practices
and procedures to improve employee appreciation and other items identified in the survey.
b. Legislative Committee Recommendations (Staff Contact: J. Vaden Hunt, Esq.); (15
minutes)
Mr. Hunt stated the Legislative Committee met on January 28, 2019, and there were five (5)
recommendations for the full Board to set Public Hearings for potential action at the March
Meeting which include the following:
1.) Elderly/Indigent Tax Exemption Proration
2.) Land Use Application Late Filing (with penalty)
3.) Hylton Rezoning (to be initiated by the Board)
4.) Animal Public Nuisance Ordinance
5.) Dilapidated Structure Removal Matrix
Mr. Blackstock stated that Bedford County’s Animal Control Ordinance should be looked at due
to hunting and Mr. Hunt stated that the proposed Ordinance exempts hunting; therefore, it would
not affect those hunters. Mr. Hunt stated these items would be on the Business Meeting Agenda
at the Board’s night Business Meeting for action.
c. Solid Waste Pilot Program Review/Analysis (Staff Contact: Richard N. Hicks); (20
minutes)
Mr. Hicks gave an overview of the Solid Waste Pilot Program. Mr. Blackstock questioned the
cost of the manned sites and wanted to know if that cost was already put in the Budget, and Mr.
Smitherman stated that it was already in the Budget. Mr. Barber asked if the savings is
outweighing what we are paying the employees. Mr. Smitherman stated savings will come from
fuel and wear and tear on vehicles. Mr. Farmer asked about the cost savings as well; and if the
savings outweighs the costs of the manned sites. Mr. Warren asked about how much advertising
for Saturday hours at the landfill had been done seeing that the Saturday numbers are so low.
Mr. Hicks and Mr. Smitherman both stated that the hours are posted the same way as all of the
other notices, which are on the County website and Facebook. It was suggested for the Landfill
to go to being open one (1) Saturday per month, all day. Mr. Barber asked Sheriff Taylor about
the inmates going out and picking up trash, and he responded by stating that at one time that had
to stop that program due to so many vacancies in the jail, but he plans to be able to implement
that again now that they are not as short staffed. Mr. Davis asked about the times of the sites
being opened and Mr. Hicks said the pilot sites are open from 7:00 am until 8:00 pm, and he will
continue to run those hours.
d. Pet Center Budget Review/Discussion (Staff Contact: Kimberly G. VanDerHyde); (30
minutes)
Mrs. VanDerHyde presented the Pet Center Budget to the Board (see attached) and explained
that this item was also on tonight’s Business Meeting Agenda for potential action. Mr.
McLaughlin was also present and was able to state that he has high hopes of being able to do
fundraisers throughout the year to help offset some of these costs in the anticipated annual
amount of $150,000.
Board of Supervisors
February 19, 2019
Work Session
e. Other Reports
BUSINESS MEETING DISCUSSION ITEMS
Mr. Blackstock stated that there is an area in the Banister District that the public uses at White
Fall. A local citizen has leased the property and states that there are two-hundred fifty (250) tires
dumped over there. This citizen is willing to haul them to the Landfill, if the fees can be waived
or reduced. There was consensus of the Board to allow Mr. Blackstock to add to tonight’s
Business Meeting Agenda an Agenda item to potentially allow Mr. Aubrey Nuckols to deliver
the tires from White Fall Farm in the Banister District to the County Landfill for only the
County’s cost of tire disposal.
CLOSED SESSION
Motion to enter Closed Session.
The Board entered Closed Session at 5:56 PM.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District
SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
a. Discussion or consideration of the acquisition of real property for a public purpose, or of the
disposition of publicly held real property, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public body. (Staff
Contact: Richard N. Hicks)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matter: Potential Solid Waste Convenience Center Site(s)
Purpose: Discussion of Acquisition of Real Property for a Public Purpose
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification
The Board returned to Open Session at 6:20 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors
on February 19, 2019, the Board hereby certifies by a recorded vote that to the best of each
Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in
the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Meeting. If any Member believes that there was a departure from the requirements of the Act, he
shall so state prior to the vote indicating the substance of the departure. The Statement shall be
recorded in the Board’s Minutes.
Board of Supervisors
February 19, 2019
Work Session
Vote
Tim R. Barber Yes
Elton W. Blackstock Yes
Joe B. Davis Yes
Ben L. Farmer Yes
Charles H. Miller, Jr. Yes
Ronald S. Scearce Yes
Robert W. Warren Yes
ADJOURNMENT
Mr. Davis adjourned the Meeting at 6:21 PM.
__________________________________________
Joe B. Davis, Chair
Pittsylvania County Board of Supervisors
__________________________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors
Board of Supervisors
February 19, 2019
Work Session